Feb. 10, 2012

AGENDA
• Opening Remarks
• President Lee Lambert
• Update: Accreditation
• Dean Norma Goldstein
• 2012-13 Budget
• Legislative: President Lee Lambert
• SCC Process: Vice President Daryl Campbell
• Update: Virtual College
• Ann Garnsey-Harter
• Update: International Education
• Lee Lambert
• Q & A

Update: Accreditation
IT’S ABOUT YOU!
and the CORE THEMES
1. Educational Attainment and Student Success
2. Program Excellence
3. Community Engagement
4. Access and Diversity
5. College Stewardship

Update: Accreditation
Dates & Times to Remember
– 11 a.m. - Noon
– 2:30-3:30 p.m.
– 11 a.m. - Noon
• All sessions in the Quiet Dining Room.
• These are about you, your work!

Update: Accreditation
– Submitted August 2011
– College’s accreditation re-affirmed!
– Completed October 2011
– Completed January 2012:
– Review needed
– to be completed March 1, 2012
– to be completed May 2012

Update: Accreditation
• April 2012
• Technical audit by the campus:
• May-June 2012
• Review by the entire campus: MOCK VISIT
• AUGUST 2012
• Submission of the 7-Year Comprehensive
Report on all standards
• OCTOBER 3-5, 2012
• ACCREDITATION VISIT!

Update: Accreditation
• FIND YOUR DRAFTS THERE!
• Core Theme objective and indicator badges for everyone!

Update: Accreditation
• Minimum of 5 evaluators on campus
• Students, staff, faculty familiar with
– Core Themes
– Objectives
– Indicators
• Knowledgeable about basic facts of the college, cuts, decision making, student demographics
• Demonstrate awareness of major initiatives

Update: Accreditation
A
C
T
STAFF:
Mary Bonar
Sean Duke
FACULTY:
Don Christensen
Jeannette Idiart
Diane Sullivan Diana Knauf
Jo McEntire
Lauren Sandven
Terry Taylor
ADMINISTRATORS:
Tonya Drake
Joe Duggan
Bob Francis
Norma Goldstein (ALO)
Mary Kelemen
Bill Sperling

2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
• All-Cuts State Budget
– Feb. 16 state revenue forecast
– $100-200 million reduction – Governor/Legislature
– $3 million - Shoreline reduction general target
• Revenue Package
– Combination of new taxes & rescinding tax relief
– Some link to reforms likely
– Uncertain voter approval
• Looking ahead
– Continued reductions
– Accelerated call for reforms

20 000
19 000
18 000
17 000
16 000
15 000
14 000
2012
2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
State Budget Six Year Outlook
2013 2014 2015 2016 2017
Total Revenue
Total Expenditures

20 000
2012-13 Budget
LEGISLATIVE ASSUMPTIONS & VARIABLES
State Budget Six Year Outlook – With ½ cent tax
19 000
18 000
17 000
16 000
15 000
14 000
2012 2013 2014 2015 2016 2017
Total Revenue
Total Expenditures

2012-13 Budget
SHORELINE PROCESS
• Budget Reduction Scenario Team
– Information to President Lambert
• Strategic Planning & Budget Committee
– Recommendations to Senior Executive Team
• Senior Executive Team
– Recommendations to President Lambert
– Campus feedback opportunities
– Notifications
– Publish reduction plan

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
College’s Budget Process
• In mid November, President Lambert asked the Senior Executive
Team to meet with a number of people from different areas of the college, to discuss and then provide the President with information about what reductions might look like at 15%, 25% and 30%.
• That group met and submitted requested information to the
President.
• Working with President Lambert and the SPBC, SET will develop SCC’s budget process for the 2012-2013 budget process.

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Potential Timeline for Budget Process (based on 2011)
• January President and SET review potential budget scenarios
•
Jan. 25: President meets with SPBC to discuss budget process
• Jan. 25-Feb. 23:SPBC / SET determine & implement budget process
•
Feb 8 - ???: President, SET, Deans and Directors continue to formulate and review potential budget scenarios
•
Feb. ??-Mar. 2: Campus feedback opportunities
• Mar. 2-12:
•
Mar. 12-16:
•
Mar. 19-23:
• Mar. 19-30:
• Apr. 2:
PSET review of feedback
Union notifications
Formal notification to faculty
Formal notification to classified & exempt
Publish budget plan after notifications

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING BUDGETING
1.
PSET’s decisions about which cuts to make will be informed by strategic considerations that include:
2. Maintaining as much net revenue as possible
3. Maintaining as many instructional and student support services as feasible
4. Not weakening the entire institution across the board, but maintaining the College’s ability to provide services with a high degree of professionalism and quality
5.
Fulfilling the College’s statutory mission and addressing its core themes

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK
• Communication to and feedback from the entire campus are essential steps in budgeting.
• Communications must consider the fears of members of the campus community (whether or not their positions are targeted for elimination) that their jobs, College revenue, and instructional and support services will be negatively affected by cuts.
• Communication and feedback processes should consider that established means of employee communication through immediate supervisors may not always be effective.
• Communication and feedback processes should allow students and College employees multiple opportunities to hear about proposed budget cuts and to provide meaningful responses.

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
ASSUMPTIONS REGARDING COMMUNICATION AND FEEDBACK - CONTINUED
• Communication and feedback processes should include significant flow of information back to students and College employees to assure that their responses were heard, understood, and taken into consideration in PSET’s final budget decisions.
• Methods of communication used in 2010-2011 included all-campus meetings, brown-bag meetings, DAAG announcements, suggestion boxes (physical and online), and division and unit meetings. Administration should consider recording all-campus meetings and posting recordings as well as PowerPoint presentations for employees who are unable to attend.
• The Administration will facilitate and encourage employees’ attendance at budget-related meetings in person whenever possible.
• The Administration will coordinate with student government to publicize allcampus meetings to students.

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Presenting information
1.
Budget communications and announcements of meetings should be accessible to the campus community through multiple media (i.e., DAAG, Week Ahead, intranet postings, listservs, printed binder on reserve in the Library, digital signing system, etc.). Communication about budget-cutting should come to the campus in written form directly from the President and the VPAS. SPBC members think that more frequent direct communication from high-level administrators about matters of significance would boost confidence in the process.
2.
Information about budget scenario(s) should include a narrative that identifies processes used and constituencies involved in creating the scenario(s). In
2010-11 this narrative was provided verbally at all-campus meetings. PIO provided written summaries following budget meetings, but these were not readily accessible to the campus community. Administration should post “On
Campus” blog summaries of budget meetings in a more evident location that is available to all employees and students.
3.
Budget-cutting scenario(s) announced to the campus should be accompanied by a list of the basic assumptions on which the budget-cutting proposals were based. (SPBC subcommittee found this request was effectively-addressed in
2010-11.)

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Presenting information (continued)
4. Budget-cutting scenario(s) announced to the campus should be accompanied by a written fact sheet that specifically and succinctly provides the following information
•
An annual dollar amount of budget savings attached to each proposed cut
• Explanation of the strategic or budgetary rationale for each proposed cut
• Explanation of how each proposed cut would affect College net revenue
•
Explanation of how each proposed cut would affect delivery of instructional and support services to students
• Explanation of the consequences associated with proposed cuts as they impact the quality of instruction, employee workload, and student services, and plan(s) to deal with these consequences
•
Explanation of how proposed cuts could affect College initiatives such as Campus Internationalization and Virtual College

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback
1. To explain the budget scenario(s) and solicit feedback, administration should provide multiple venues for students and College employees to hear verbal explanations of budget-cutting plans and to give meaningful comments and suggestions. Administrators should: a. Present budget information to established groups on campus, such as: i. Regularly scheduled or special meetings of divisions and units ii. Regularly-scheduled or special meetings of standing committees iii. Student Government, Faculty Senate, COPE, faculty and classified unions b. Provide ad-hoc opportunities for discussion such as Brown Bag meetings.
c. Provide moderators or facilitators for group meetings to ensure consistency of communication and encourage all members of a division or unit to participate in discussion.
d. To ensure cross-pollination of perspectives, administrators of other divisions or units or PSET members should attend divisional and unit meetings.

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback - Continued
2.
PSET should provide a list of directed questions to employees to solicit feedback on such topics as:
• What might the impact of the proposed budget cuts be on your job?
• What might the impact of the proposed budget cuts be on your program?
• In your area, what impacts to quality of instruction and/or student services from the proposed cuts might not be readily apparent to someone unfamiliar with your work, program, and responsibilities?
• Can you recommend alternative budget cuts to those proposed that would have less impact on your work, program, and responsibilities?
• Can you think of questions about the proposed cuts that might still need to be asked?
• Do you have any other comments or concerns?
3.
PSET should provide a list of directed questions to students to solicit feedback on such topics as:
• What might the impact be of proposed cuts on your education program?
• What might the impact of proposed cuts be on student services that you use?
• What might the impact of proposed cuts be on your educational success?
• What other impacts do you foresee of the proposed cuts on your experiences as a student?
• Can you recommend alternative budget cuts to those proposed that would have less impact on your success at a student?
• Do you have any other comments or concerns?

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
Gathering feedback - Continued
4. PSET should provide opportunities for written feedback, both from employees and students to the administration and from PSET to the campus community.
5. SPBC will provide written feedback to PSET by June 30, 2012 (if possible) regarding the effectiveness of these budget-cutting process recommendations, including any suggestions for improvement.

2012-13 Budget
SHORELINE PROCESS
STRATEGIC PLANNING & BUDGET COMMITTEE DRAFT RECOMMENDATIONS
CLOSING THE LOOP
Once final budget decisions are made, the President and PSET should provide feedback to Student Government and College employees describing how they used the information provided from the campus to confirm, revise, or eliminate specific parts of the budget-cutting plan. SPBC recommends that the President and PSET “close the loop” by providing a written report, as well as an all-campus meeting, on the budget process and final decisions.

Update: Virtual College

Update: Virtual College

Update: Virtual College
• Implement pilot programs ASAP, no later than Fall 2012
• Written implementation plan to President by March 31, 2012
• Plan to BOT at April 2012 Study Session
• Written analysis and review of piloted programs to President by Nov. 30, 2012

Update: Virtual College
Growth and expansion of the college’s current online programs and courses as the primary means through which its academic virtual college presence will be implemented, and through which the college will grow its enrollment .

Update: Virtual College
1. Plan and pilot 2-5 academic programs by
Fall 2012:
2. Online
3. Utilize instructional best practices of other online colleges/universities
4. Reduce cost for students
5. Maximize flexibility to students
6. Articulate to an online four year
7. Utilize open educational resources (OER)

Update: Virtual College

Update: Virtual College
1. Implementing third-party admissions module
2. Implementing mandatory SCC email for all students
3. Implemented a multi-modal automated student communication tool (text, voice, email)
4. Implemented MySCC app - mobile access for students
5. Robust eAdvising
6. Implemented electronic disbursement of financial aid

Update: Virtual College

Update: Virtual College
• SCC is only admission choice
• Branded for SCC
• SCC student email account generated at time of admission

Update: Virtual College
virtualstudent1@go.shoreline.edu
virtualstudent2@go.shoreline.edu
virtualstudent3@go.shoreline.edu

Update: Virtual College

Update: Virtual College
www.shoreline.edu/connect

Update: Virtual College
www.shoreline.edu/connect

Update: Virtual College
www.shoreline.edu/connect

Update: Virtual College
Blackboard LMS: http://shoreline.blackboard.com

Update: Virtual College
MySCC
http://app.shoreline.edu

Update: Virtual College
MySCC

Update: Virtual College
MySCC
1,421 Downloads
• Algeria
• China
• Colombia
• Ecuador
• Gabon
• Honduras
• India
• Indonesia
• Jordan
• Korea
• Lebanon
• Mexico
• Morocco
• Nigeria
• Saudi Arabia
• South Africa
• Taiwan
• Thailand
• Trinidad and Tobago
• United Arab Emirates

Update: Virtual College
MySCC

Update: Virtual College
MySCC

Update: Virtual College
Winter quarter 2012: 1,262 unique users
Last 12 months: 2,076 unique users

Update: Virtual College

Update: Virtual College
• Fall 2011:
96 students
• 3 years of eAdvising:
1,867 students

Update: Virtual College
• Summer quarter 2012
• 1 st date of electronic disbursement of financial aid:
July 2, 2012

Update: Virtual College
Stay tuned via the project wiki: http://sccvc.wikispaces.com
Find it @
SCC Intranet >
College Committees / Taskforces >
Virtual College Initiative

Update: International
• Internationalization helps all students and the community
– 1 in 3 jobs in Washington are tied to international trade
• Campus Internationalization Leadership Team
– Comprehensive international learning opportunities for all students
• International Education
– Collaborative internationalization approach

Update: International
Fall 2011 International students
• 627 total students, representing 36 different countries
• Male 51%, Female 45.8%, 3.2% unreported
• 30% High School Completion Program
• 87% Transfer
• 7% Professional/Technical
• 6% Basic Skills/other
• $14.5 million contributed to state economy
S ource: Open Doors and SCC Fact Book

Update: International
Winter 2012 New Student Snapshot
• Overall international student enrollment up 32.5
FTEs compared to Winter 2011.
• 30% increase in new international student enrollment compared to Winter 2011.
• Largest Winter new international enrollment at
SCC
• Number of agent referred students up 52%
• Transfer students up 69%

Update: International
Other accomplishments

Launched new online application that imports data directly into database to increase efficiency.

Launched e-mail manager program to track inquiry data and improve response quality and time.

Responded to 896 inquiries in fall 2011.

Developed Blackboard on-line orientation course —1,408 hits during first 5 days of orientation in fall.

Hosted largest transfer fairs with over 70 universities including: UC Berkeley, Ohio State and Columbia
University.

Questions