DANRIS-X Training
Why, When, How?!
September 21, 2012
Office of Program Planning and Evaluation
&
Staff Personnel Unit, Affirmative Action
Agenda
Welcome and introductions
Overview PowerPoint presentations
Review the application
Wrap-up/Meeting evaluation
Desired Outcomes
• Understanding of the DANRIS-X modules
• Understanding of how DANRIS-X data is used
• Understanding of the DANRIS-X reporting calendar
• Awareness of the Annual Evaluation DANRIS-X retrieval
• Awareness of available DANRIS-X Help resources
• Awareness of how systems are linked
Current Research & Info. System
(CRIS )
AES Faculty
Corporate Personnel System
ANR Academics
ANR Data Gathering
Federal
Plan of Work &
Annual Report
UC Delivers
ANR Academics
Other
Reports
Academic Profile
CE Specialists & Advisors
DANRIS-X
Annual Plan & Report
CE Specialists & Advisors
Contacts and Self-Assessment
(CASA)
CE Advisors
Grant Tracking System
CE Advisors
Taxonomy &
Personnel
System
Merit and Promotion
Annual Evaluation
CE Advisors
Why do we have DANRIS-X?
• Provide accountability to
stakeholders (county, state, and
federal governments & public)
• Document programmatic
outcomes/impacts more fully
• Document that all CE programs
comply with USDA nondiscrimination policy
How ANR Administration Uses DANRIS-X Data
• Federal Plan of Work and Annual Report
http://ucanr.org/sites/anrstaff/Divisionwide_Planning/
• ANR Program Planning & Resource
Allocation
• Legislative/External/Internal Requests
How USDA NIFA Uses Our Reporting Info.
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
ANR Academic FTE by Topic
250
200
150
Advisors
Specialists
AES faculty
FTE
100
50
0
NR and
Environ
Plants and Animals and Ag, NR and Food/non Econ, mkts Human nut,
systems
systems
biol eng
food prods and policy food safety,
health
Topic
Families,
youth,
communi.
Prog/proj
suppt,
admin,
comm
CD Admin
FTE
How Advisors can use DANRIS-X data
• Accountability
– Documents services/results and compliance with nondiscrimination policy
• Program Development
– Captures key elements of program pieces (situation,
participation, activities, outputs, outcomes)
• Merit and Promotion process (Optional)
– Can use the Annual Evaluation Retrieval
• Taxonomy & Personnel System (TSP)
– For networking and program mapping
Academic Annual Evaluation Retrieval
•
Data retrieved from DANRIS-X Plan, Report & CASA
•
1 Retrieval for parts of Sections A, B & C
•
Available as Word document to download
•
Access on the Program Review webpage or in the
DANRIS-X application
•
Upload to on-line to the Program Review webpage
DANRIS-X 2012-2013 Calendar
Based on federal fiscal year: FY 2012 = Oct 1, 2011 – Sept 30, 2012
Oct 22, 2012
FY 2012 Report & CASA, 2013 Plan CLOSE
Nov 8, 2012
FY 2013 Report and CASA OPEN
Annual Evaluation Retrieval AVAILABLE
Nov 19, 2012
CD CASA Reports DUE
Jan 7, 2013
Mar 4, 2013
FY 2014 Plan OPEN
FY 2014 Plan Snap-shot
NEW for DANRIS-X
Current cycle
• Plan open longer
• Publications removed; now use Endnote
• NFCS –
– Do NOT need to enter EFNEP or CalFresh program information
entered in NEERS or CalFresh Workbook
– Do continue to enter separate but related work
• No projected #s for Methods
Next cycle
• No projected # or % for Outcomes
• Commodities to be entered in Taxonomy not DANRIS-X
Update: DANRIS-X replacement/Project Board
• Led by CSIT & PPE (questions: Karl Krist & Joni Rippee)
• What is it?
– Collection of projects in collaborative environment
• Goals:
– Enhance collaboration
– Eliminate duplicative effort
– Simplify data entry
• Next Steps
– Appoint diverse advisory board
– Demo at 2013 Statewide conference
Advisor 3 Modules
• Annual Plan
• Annual Report
• CASA
Advisor Annual Plan
– County FTE allocation
– ANR Issue/Knowledge Area FTE*
– Projects/Programs
•
•
•
•
•
•
Situation Statements
Clientele
Commodities
Methods*
Anticipated Outcomes*
Multi-state/Integrated Activities
Advisor Annual Report
Projects/Programs:
–
–
–
–
Exten./Res./Creat. Activities*
Actual Outcomes*
Grant Support
Multi state Activities*
Individual Information (optional):
– University/Public Service
– Professional Competence
– Annual Evaluation Narratives
Program Action: Logic Model
Outcomes
Situation
Inputs
Methods
Learning &
Behavior
Outcomes
Plan &
Report
Plan &
Report
Condition
Changes/
Impacts
Plan
Plan
FTE
Report
Grants
Plan &
Report
Emphasis on Accomplishments
• Quantification of Methods (activities/outputs)
• Quantification of Outcomes
• Documentation of longer-term Impacts
Activities/Outputs:
What did you deliver?
•
Direct Extension Methods
– Classes, Workshops, Field Days…
•
Indirect Extension Methods
– Newsletter, Websites, Radio Programs…
•
Research and Creative Activity Methods
– Basic/Applied Research, Videos, Curricula…
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes
– Knowledge
– Attitude
– Skill
• Action Outcomes ~ medium-term changes
– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes
– Social/Health
– Economic
– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome:
•
1388 child care staff and parents
of preschool children gained
knowledge on packing safe and
healthy brown bag lunches for
preschool children
Behavior Outcome:
• 175 rice farmers and pest control
advisers developed weed
management programs that rotate
modes of action on at least 50% of the
total acreage to minimize herbicide
resistance development.
Economic Outcome/Impact:
• Pistachio owner/operators, with orchards
covering 50,000 acres, have begun to
utilize mechanical pruning instead of
labor-based cultural practices, which
reduced their management costs from
$200 per acre to about $50.
Resources
• People
– Christopher Hanson: (510) 987-0628 or
christopher.hanson@ucop.edu
– Katherine Webb-Martinez: (510) 987-0029 or
katherine.webb-martinez@ucop.edu
– David White: (530) 752-8496 or
dewhite@ucdavis.edu (For CASA content/policy only)
• Websites
– http://ucanr.org/danris-x
– http://ucanr.org/sites/CEprogramevaluation/
– https://ucanr.org/portal/taxonomy/
The End…
•Questions?
•Comments?