DANRIS-X Training
Why, When, How?!
November 7, 2013
Office of Program Planning and Evaluation
&
Affirmative Action, Staff Personnel Unit
Agenda
Welcome and introductions
Overview PowerPoint presentations
Review the application
Wrap-up/Meeting evaluation
Desired Outcomes
• Understanding of the DANRIS-X modules
• Understanding of how DANRIS-X data is used
• Understanding of the DANRIS-X reporting calendar
• Awareness of the Annual Evaluation DANRIS-X retrieval
• Awareness of available DANRIS-X Help resources
• Awareness of how systems are linked
ANR Directory
ANR Academics
ANR Data Gathering
Endnote
ANR Academics
Corporate Personnel System
ANR Academics
Federal
Plan of Work &
Annual Report
UC Delivers
ANR Academics
Academic Profile
CE Specialists & Advisors
Research Education and Extension
project online reporting tool
(REEport)
AES Faculty
DANRIS-X
Annual Plan & Report
CE Specialists & Advisors
Contacts and Self-Assessment
(CASA)
CE Advisors
Grant Tracking System
CE Advisors
Other
Reports
Taxonomy &
Personnel
System
Merit and Promotion
Annual Evaluation
Why do we have DANRIS-X?
• Provide accountability to
stakeholders (county, state, and
federal governments & public)
• Document programmatic
outcomes/impacts more fully
• Document that all CE programs
comply with USDA nondiscrimination policy
How ANR Administration Uses DANRIS-X Data
• Federal Plan of Work and Annual Report
http://ucanr.org/sites/anrstaff/Divisionwide_Planning/
• ANR Program Planning & Resource
Allocation
• Legislative/External/Internal Requests
ANR Academic FTE by Topic
250
200
150
Advisors
Specialists
AES faculty
FTE
100
50
0
NR and
Environ
Plants and Animals and Ag, NR and Food/non Econ, mkts Human nut,
systems
systems
biol eng
food prods and policy food safety,
health
Topic
Families,
youth,
communi.
Prog/proj
suppt,
admin,
comm
CD Admin
FTE
How USDA NIFA Uses Our Reporting Info.
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
How Advisors can use DANRIS-X data
• Accountability
– Documents services/results and compliance with nondiscrimination policy
• Program Development
– Captures key elements of program pieces (situation,
participation, activities, outputs, outcomes)
• Merit and Promotion process (Optional)
– Can use the Annual Evaluation Retrieval
• Taxonomy & Personnel System (TSP)
– For networking and program mapping
Academic Annual Evaluation Retrieval
•
Data retrieved from DANRIS-X
•
1 Retrieval for parts of Sections A, B & C
•
Available as Word document to download
•
Access on the Program Review webpage or in the
DANRIS-X application
•
Upload to online to the Program Review webpage
available on your ANR Portal
DANRIS-X 2013-2014 Calendar
Based on federal fiscal year: FY 2014 = Oct 1, 2013 – Sept 30, 2014
Oct 21, 2013
FY 2013 Report & CASA, 2014 Plan CLOSE
Nov 1, 2013
FY 2014 Report and CASA OPEN
Annual Evaluation Retrieval AVAILABLE
Nov 18, 2013
CD CASA Reports DUE
Jan 6, 2014
Mar 3, 2014
FY 2015 Plan OPEN
FY 2015 Plan Snap-shot
Advisor 3 Modules
• Annual Plan
• Annual Report
• CASA
Streamlining DANRIS-X Plan
New last cycle & new for current cycle
• Removed projected #s for Methods
• Removed projected # or % for Outcomes
• Open longer
• Removed Commodities; now only entered in the
Taxonomy & Personnel System
Streamlining DANRIS-X Report
New last cycle & new for current cycle
• Publications tab removed; now use Endnote
• Removed Annual Evaluation Narratives and Proj./Prog.
Narratives tabs
• Removed Grants tab
NFCS Advisors
• Do NOT need to enter EFNEP or CalFresh program information entered
in NEERS or CalFresh Workbook
• Do continue to enter separate but related work
Streamlining CASA
New last cycle & new for current cycle
• Removed Program Area drop down
NFCS Advisors
• Do NOT need to enter EFNEP or CalFresh program
information entered in NEERS or CalFresh Workbook. But,
do continue to enter separate but related work.
• Do not need to enter contacts. Only need to enter
outreach efforts.
Update: DANRIS-X replacement/Project Board
Led by CSIT & PPE (Karl Krist & Joni Rippee)
• What is it? Collection of projects in collaborative environment
• Goals:
– Simplify data entry
– Eliminate duplicative effort
– Enhance collaboration
• Progress to Date
– Appointed diverse advisory committee, includes academics
– Identified data elements that can be eliminated & suggested
ways to simplify data entry
• Next Steps
– Creating demo system for
– Seek advisory committee input
Advisor Annual Plan
– County FTE allocation
– ANR Issue/Knowledge Area FTE*
– Projects/Programs
•
•
•
•
•
Situation Statements
Clientele
Methods*
Anticipated Outcomes*
Multi-state/Integrated Activities
Advisor Annual Report
Projects/Programs:
– Exten./Res./Creat. Activities*
– Actual Outcomes*
– Multi state Activities*
Individual Information (optional):
– University/Public Service
– Professional Competence
Program Action: Logic Model
Outcomes
Situation
Inputs
Methods
Learning &
Behavior
Outcomes
Plan &
Report
Plan &
Report
Condition
Changes/
Impacts
Plan
Plan
FTE
Report
Grants
Plan &
Report
Emphasis on Accomplishments
• Quantification of Methods (activities/outputs)
• Quantification of Outcomes
• Documentation of longer-term Impacts
Activities/Outputs:
What did you deliver?
•
Direct Extension Methods
– Classes, Workshops, Field Days…
•
Indirect Extension Methods
– Newsletter, Websites, Radio Programs…
•
Research and Creative Activity Methods
– Basic/Applied Research, Videos, Curricula…
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes
– Knowledge
– Attitude
– Skill
• Action Outcomes ~ medium-term changes
– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes
– Social/Health
– Economic
– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome:
•
1388 child care staff and parents
of preschool children gained
knowledge on packing safe and
healthy brown bag lunches for
preschool children
Behavior Outcome:
• 175 rice farmers and pest control
advisers developed weed
management programs that rotate
modes of action on at least 50% of the
total acreage to minimize herbicide
resistance development.
Economic Outcome/Impact:
• Pistachio owner/operators, with orchards
covering 50,000 acres, have begun to
utilize mechanical pruning instead of
labor-based cultural practices, which
reduced their management costs from
$200 per acre to about $50.
Resources
• People
– Christopher Hanson: (510) 987-0628 or
christopher.hanson@ucop.edu
– Katherine Webb-Martinez: (510) 987-0029 or
katherine.webb-martinez@ucop.edu
– David White: (530) 752-8496 or
dewhite@ucdavis.edu (For CASA content/policy only)
• Websites
– http://ucanr.org/danris-x
– http://ucanr.org/sites/CEprogramevaluation/
– https://ucanr.org/portal/taxonomy/
The End…
•Questions?
•Comments?