December2010 Chapter WebEx
Mary Beth Lech, CFCM, Fellow
NCMA Chapter Relations Manager
1.800.344.8096 x1119
mlech@ncmahq.org
Today’s Agenda
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WebEx Recordings
Staff News
Today’s Special Guest
GCMC News
New Chapters Chartered
Walter R. Graalman Awards
Chapter Annual Reports
Scholarship and 1099 guidance
World Congress 2011
– Call for Presentations
– Call for Volunteers
– Save the Date
NCMA Polo Shirts
NES Information
Small Business Virtual Conference
Webinars on Demand
Certification News
NCMA Journal
Upcoming events
– Mid Year 2011
– ADC 2011
The CAN SPAM Act
Awards and Honors
Did You Know…?
Social Media
What’s On Your Mind?
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Monthly Chapter Leader WebEx
Recordings Now Available
• NCMA’s monthly chapter WebEx discussions are
now being recorded for you to listen to as a
refresher at a later date.
• Go to the NCMA Intranet and in the left column,
click on WebEx Recording Links. Copies of the
briefing charts are also available for you to
download at Chapter Telecon Charts, also located
in the left column of the Intranet main page.
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Staff News
• Katie Minan hired as the new Education Program
Administrator.
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Today’s Special Guest…
• Angie Deren, President of NCMA Lone Star
Chapter in Austin TX and member of the
University Outreach and Relations Committee
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University Outreach and Relations
Committee
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University Outreach and Relations Committee
Purpose
• The University Outreach and Relations Committee connects the
association and the contract management profession to
students, faculty, and administrators in the academic world.
• The Committee is responsible for gathering information on
educational programs of institutions of higher learning,
identifying contract management specific or related degree or
certificate of completion programs, ensuring these institutions,
their faculty, their administrators and their students are
introduced to the association, encouraging the establishment of
curricula specific to contract management, and informing the
members about these institutions and programs.
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University Outreach and Relations Committee
Goals
Increased participation in college/career fairs.
Growth in student members.
Growth in student chapters.
Developing/managing a list of targeted Universities and faculty
members with whom NCMA wants established relations.
• Developing/distributing NCMA’s message to targeted institutions.
• Growth in numbers of universities with whom NCMA has
professional relations.
• Growth in the number of educational institutions offering contract
management curriculum.
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University Outreach and Relations Committee
How we are organized (subcommittees)
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Student Membership
Communications
University Outreach
Strategic Partnership for Acquisition Recruitment
Coalition (SPARC)
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University Outreach and Relations Committee
How can you help?
• Pay for a student’s first year’s membership in NCMA
• Direct them to the main website:
http://www.ncmahq.org/NewProfessionals/Content.cfm?ItemNumber=9
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• Direct them to the StudentsConnect Newsletter
http://www.ncmahq.org/NewProfessionals/
• Offer student pricing to Chapter events and training
• Attend University Career Fairs to promote NCMA
• Ask Universities what the process is to start an NCMA student
chapter on campus
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University Outreach and Relations Committee
How can you help? (Continued)
• Talk to 3 students each month. Questions to ask:
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Does your college or university provide Contract Management-related
content in existing courses? Content would include topics such as
purchasing, negotiations, price analysis, project management…
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Does your college or university provide Contract Management-related
courses in existing curricula? Courses would include course titles
such as project management, purchasing, supply chain management,
contract management, procurement, contract administration, contract
law, contract pricing, contract negotiations…
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University Outreach and Relations Committee
How can you help? (Continued)
• Talk to 3 students each month. Questions to ask (continued):
3.
Does your college or university provide Contract Management-related
curricula? Curricula would include degree programs such as BS or
MS in Business (with specialization in purchasing, acquisition, or
contract management), BS or MS in Acquisition/Contract
Management, BBA or MBA (with specialization in purchasing,
acquisition, or contract management). Also, public administration
degree programs such as BPA or MPA (with specialization in
purchasing, acquisition, or contract management)
*Note: Colleges and universities typically include contract management content, courses, or
curricula in schools/departments of business administration, engineering, or public
administration.
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University Outreach and Relations Committee
Questions?
Contact Information:
Angie Deren, Lone Star Chapter President
Phone: 512-981-4432
e-Mail: jesterswife@yahoo.com
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Thanks, Angie
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GCMC—Big Success
• Almost 1,000 badged in!
• Over 250 people attended the separate Career Fair on
Wednesday
• Virtual Chapter meet up held on Friday afternoon
• If you attended any part of GCMC activities, be sure to fill out
and return your survey
• Certificates will be sent prior to Christmas break.
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NCMA On the Radio
• Federal News Radio was on-site at GCMC broadcasting live and
conducting interviews on Thursday.
• Click on the link (or cut and paste to your browser) to listen to
the interview with GCMC Conference Chair, Dr Terry Rainey
• http://www.federalnewsradio.com/index.php?nid=15&sid=21943
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We Chartered Two New Chapters
• Virtual Chapter
• Woodlawn Chapter (Baltimore MD-Social Security
Administration)
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Walter R. Graalman Awards
• Notifications sent to 75 chapters
• Several chapters requested debriefings from the
review committee
• Final decisions announced mid November
• Award presentation at lunch Saturday Jan 22 at
Mid Year Leadership Conference
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Chapter Annual Reports
• Requirement of NCMA Policy 5-7, Chapter
Policies
• Five items from every chapter, every year
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Chapter Annual Report (July 1, 2009 – June 30, 2010)
Chapter Financial Report (July 1, 2009 – June 30, 2010)
Chapter Audit Report
Copy of Chapter Bylaws
List of Chapter Officers / Volunteers for July 1, 2010 –
June 30, 2011
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If you didn’t get them in by Aug 31st…
• Send it in now
• Critical that we know how are chapters are
performing for our members
• We need to know who our chapter leaders are
• YOU absolutely want your chapter included in the
national income tax filing with the IRS
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Scholarship and 1099 Information
• Chapters must issue a 1099 to recipients of any
chapter payment for any amounts of $600 or
more paid to one person
– Issued whether paid as a lump sum or in incremental
payments
• Chapters do NOT have to issue 1099 if payments
to recipients are for reimbursement of actual
travel or business expenses, even if over $600.
– Must have receipts supporting those expenses.
• Issue 1099 in January 2011 as recipients file
taxes on calendar year
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Any tax questions…
• Contact NCMA CFO Sam Smith at
sam.smith@ncmahq.org
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World Congress 2011
Call for Presentations!
• Hear the call!
• Click here for information on how to submit your
presentation for consideration
• Abstracts of your proposed presentation are due
NLT Feb 4 2011
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Call for Volunteers goes out in February
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NCMA Polo Shirts—You LOVED Them at
World Congress
• If you placed an order, you should have your shirts.
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National Education Seminars
Search the Speaker Roster
Start on NCMA Homepage, place your mouse over
‘Connect to People’ row on the left side of the page,
and click on ‘Speaker Roster’
You must be logged in with your NCMA internet
Username/Password to search
The Speaker Roster includes the following information:
• Contact information
• Willingness to travel
• National Education Seminars
• Subject matter areas
• Biography
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National Education Seminars
Where is the NES Intranet Site?
It is a link on the right
side column of the NCMA
Intranet home page.
Labeled “NES Intranet”
No Username/Password
needed to view and
download documents.
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Small Business Virtual Conference
• Tuesday Dec 21st, 12 Noon – 4 PM EST
• Earn 4 CPEs as you learn how to write a successful proposal, how to
navigate the GSA Schedules, the Small Business Jobs Act, marketing
techniques and more.
• $225 member, $265 non member price
• For information, please contact learningcenter@ncmahq.org
• To register, contact member services at memberservices@ncmahq.org
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Webinars on Demand
If your site or chapter is unable to join NCMA for a live Webinar,
purchase a Webinar on Demand!
What are Webinars on Demand?
• Recorded versions of our live Webinars for a discounted price ($50 or $150)
• Includes 1 hour of presentation, followed by a .5 hour Q & A session
• Purchase includes the media files, copy of printable PowerPoint PDF, and printable
Certificate of Completion worth 1.5 CPE hours
• Found on NCMA Webinar page (at the bottom) and within the online NCMA store
How do they work?
• This product is a digital download file. Purchaser has 30 days to download file from
website, and file has no expiration or termination date once downloaded.
• File includes a Windows Media File or HTML file that plays the audio and visual. Also
includes PDF supplement material
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Changes to Certification Exams
• HOT NEWS: Implementation of the 150
question exam is delayed. Exam takers in Jan
2011 will still take the 110 question CFCM and
CCCM exams.
• Beginning with testing in 2011, the Certified Federal
Contracts Manager (CFCM) and Certified Commercial
Contracts Manager (CCCM) exams will be expanded from
the current 110-question format to 150 questions.
• Candidates who currently have an approved CFCM
application on file and who want to take the 110-question
exam must do so no later than the month of December
2010.
• Time limits for the 150 question exams will be extended to
four hours
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NEW!
• 10 week, on-line instructor facilitated course using
WebEx technology
• Class size limited to 25 per class Weekly class,
discussion groups, practice tests
• Registration for the Jan – Mar 2011 course opens Nov
22nd 2010 —SOLD OUT IN 1 DAY
• Stay tuned for additional offerings
• Read more at
http://www.ncmahq.org/GetCertified/content.cfm?ItemNumber=8087
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Certification Exams Offered at Mid Year
• Paper exam offered at Mid Year in Las Vegas NV on Jan 21st
– Applications and fees due NLT December 21, 2010
– NOTE!! Exam fee ($50 members/$90 non-members) is in ADDITION to the
application fee but in lieu of the $95 fee for on-line testing.
– NO review class will be offered at Mid Year
– The exam will be the 110 test question format for CFCM and CCCM. To
register, complete and submit this form
You MUST notify NCMA in advance that
you are
taking the exam at Mid Year.
NO WALK INS!
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Chapter Hosted Exams
• Your chapter can host an exam at your location!
• Contact certification@ncmahq.org for information
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Log in needed
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Upcoming Events
• Save These Dates!
Mid Year Leadership 2011: January 21–22, 2011; Mirage Hotel and Casino, Las
Vegas, Nevada
Registration now open for MYLC11.
Aerospace and Defense Contract Management Conference 2011: March 17-18,
2011; Renaissance Glendale Hotel and Spa, Glendale, AZ
Registration now open for ADC 2011
World Congress 2011: July 10 – 13, 2011; Denver, CO
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Friday Night Mid Year—NCMA Rocks!
PLEASE wear your Rock Band T Shirt to the Friday Event
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Agenda Posted. Remember MY11 starts Friday at 4 PM
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Room block date pricing ends Dec 20th
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Attending the Mid Year? Things to
remember
• Bring cash for taxi ride. Not all Las Vegas cabs
take credit cards.
• Wear your president’s pin (Current chapter
president or past chapter president)
• Remember the phrase that pays—”NCMA Rocks”
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CAN-SPAM Act
Use of E Mail in Small Businesses
http://business.ftc.gov/documents/bus61can-spam-act-Compliance-Guide-forBusiness
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CAN-SPAM Act
• This is a federal law that sets the rules for commercial email,
establishes requirements for commercial messages, gives
recipients the right to have you stop emailing them, and
spells out tough penalties for violations.
• It applies to commercial e mails, but not just “bulk” e mails.
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Commercial or Transactional?
• Is your e mail selling something specific (Purely
announcing an NES or workshop)
• Is your e mail your chapter newsletter? (Based
on a transactional or “personal” relationship)
– Many chapter communications, such as a chapter
newsletter fall under transactional or relationship
messages where the CAN-SPAM Act does not apply.
– However if a chapter is advertising an upcoming NES and
that is the only item within the e-mail, that would more
than likely qualify as commercial content where the sender
would need to abide by the Act
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The basics on what to do:
1. Don’t use false or misleading header information.
2. Don’t use deceptive subject lines. The subject line must
accurately reflect the content of the message.
3. Identify the message as an ad.
4. Tell recipients where you’re located.
5. Tell recipients how to opt out of receiving future email
from you.
6. Honor opt-out requests promptly.
7. Monitor what others are doing on your behalf.
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Chapter specifics
• Be sure to clearly state the purpose of the e mail
• Ask your members how they want to receive
communications (USPS, e mail etc.)
• Understand the communications with non chapter
members MAY make you more susceptible to the CANSPAM laws
• If you are a very large chapter with a large number of e
mailings, you MAY want to consider use of an e mail
marketing service provider
– NCMA uses Real Magnet and you may establish your own chapter
account with them at our NCMA price
• Contact chapterrelations@ncmahq.org and we will put you in touch with
our account representative
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Go to the NCMA Intranet
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Have an award nomination?
• Send your electronic award nomination package
to awards@ncmahq.org
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Have a Fellow nomination package?
• Send your electronic nomination and backup to
Fellows@ncmahq.org
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Charles Delaney Memorial Award
• Charles Delaney Memorial Award
Nominations Due December 31
• This award is presented to an NCMA member who
has published the best article in Contract
Management magazine over the year’s 12 issues.
Nominations may be submitted by any NCMA
chapter, and the award is presented by the NCMA
president at World Congress.
• Last year’s winners were Kurt Miller and Mike
Sorrells for their article on “The Rising Trend of
Government Contracting by Nonprofits”
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Macfarlan Research and Writing Award
• W. Gregor Macfarlan Excellence in Contract
Management Research and Writing Submissions
Due January 15
• NCMA welcomes submissions of papers for the Fifth
Annual Macfarlan Excellence in Contract Management
Research and Writing Program. Theoretical and empirical
papers relevant to the practice of contract management
may be submitted for consideration in one of three
categories: graduate research, professional research, and
undergraduate research.
• These awards are presented at World Congress and 1st
place comes with a substantial cash award.
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NCMA Global Contracting Award
NCMA Global Contracting Award Nominations Due
January 15
• The award will be presented to an individual who has
made noteworthy contributions to acquisition operations
including extraordinary business leadership or team
participation in the design, development, or execution of
an acquisition program, project, or contract that furthers
an agency mission or company’s business.
• $5,000 cash prize presented at World Congress
• Last year’s winner: Debra Scheider, NRO, of Tysons
Corner Chapter
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Excellence In Contracts
Professionalism Award
• Excellence in Contracts Professionalism Award
Nominations Due December 31
• This award was established in 2007 to recognize
individuals with a remarkable reputation for
professionalism and exceptional achievement in
contracts management and specific contributions to
their organization’s success in the preceding 12 months.
• Cash award is presented at World Congress
• 2009 winner Major Donna Michelle McAuley from Puget
Sound Chapter (DCMA Boeing Seattle)
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Did You Know…
• NCMA can provide your chapter with a general liability
insurance policy for your chapter event at no charge?
• NCMA can provide your chapter with a copy of Quicken®
software for your chapter finances?
• You can order a new chapter banner?
• You can order magnetic name badges for your chapter?
• Your chapter can have a FREE Sharepoint page hosted on
the NCMA Intranet?
Contact chapterrelations@ncmahq.org
for additional information
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NCMA Social Networking
Find us, follow us, and connect with each other on:
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Special NCMA Chapter Leader Facebook
Page established
• Not an open site
• Membership must be approved
– Go to Facebook
– Find NCMA Chapters-National Contract Management
Association
– Send a request to become a member of the group
• Once approved, post your chapter related
discussions
• Post your chapter meeting announcements so
that travelers can come to YOUR meetings
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NO January Chapter Leader WebEx next
month
• We’ll all be en-route to the Mid Year
• We’ll chat on February 16th
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What’s On Your Mind
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Thank you for joining us today.
The NCMA Office will be closed from
Dec 24 – Dec 31st in observance
of the Christmas and New Year holidays.
We will re-open on Monday Jan 3rd.
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