November 2010 Chapter WebEx
Mary Beth Lech, CFCM, Fellow
NCMA Chapter Relations Manager
1.800.344.8096 x1119
mlech@ncmahq.org
Today’s Agenda
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WebEx Recordings
Staff News
Chapter Annual Reports
IRS information
Scholarship and 1099 guidance
Chapter Grants
Walter R. Graalman Awards
World Congress 2011 Call for Presentations
NCMA Polo Shirts
NES Information
Webinars and WOD
Certification News
NCMA Creative Services Department
NCMA Intranet
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NCMA Services to Chapters
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GCMC
Mid Year 2011
• Upcoming events
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Awards and Honors
Did You Know…?
Social Media
What’s On Your Mind?
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Monthly Chapter Leader WebEx
Recordings Now Available
• NCMA’s monthly chapter WebEx discussions are
now being recorded for you to listen to as a
refresher at a later date.
• Go to the NCMA Intranet and in the left column,
click on WebEx Recording Links. Copies of the
briefing charts are also available for you to
download at Chapter Telecon Charts, also located
in the left column of the Intranet main page.
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Staff News
• Kim Jervey from the Learning Center took a job as a
contract administrator with George Mason University.
• Wedding bells on 10.10.10 for Kerry and Chris on the
Creative Services team.
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Chapter Annual Reports
• Requirement of NCMA Policy 5-7, Chapter
Policies
• Five items from every chapter, every year
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Chapter Annual Report (July 1, 2009 – June 30, 2010)
Chapter Financial Report (July 1, 2009 – June 30, 2010)
Chapter Audit Report
Copy of Chapter Bylaws
List of Chapter Officers / Volunteers for July 1, 2010 –
June 30, 2011
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If you didn’t get them in by Aug 31st…
• Send it in now
• Critical that we know how are chapters are
performing for our members
• We need to know who our chapter leaders are
• YOU absolutely want your chapter included in the
national income tax filing with the IRS
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A few words…
• The rules have tightened…not for the chapters
benefit.
• If your chapter is not in the national return, you
will risk losing your chapter not for profit tax
status.
• Even if your chapter is not in the return, your name
and address as a chapter officer is reported to
the IRS.
• They WILL contact you eventually.
• You will be responsible for tax payment, interest
and penalties.
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Scholarship and 1099 Information
• Chapters must issue a 1099 to recipients of any
chapter payment for any amounts of $600 or
more paid to one person
– Issued whether paid as a lump sum or in incremental
payments
• Chapters do NOT have to issue 1099 if payments
to recipients are for reimbursement of actual
travel or business expenses, even if over $600.
– Must have receipts supporting those expenses.
• Issue 1099 in January 2011 as recipients file
taxes on calendar year
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Any tax questions…
• Contact NCMA CFO Sam Smith at
sam.smith@ncmahq.org
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Chapter Grants
• 27 chapters applied (with 36 requests)
• Requested ~$97,000
• $38,200 granted to 26 chapters
• Check requests sent to Accounting.
– Chapter treasurers will receive the check in December
• Read about last year’s program by clicking here.
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Thanks for giving…
• Did your chapter have a great year?
• Do you want to give back to NCMA?
• Think about donating to the CMLDP fund to help
provide funding to CMLDP candidates without
chapter or company support.
• Think about adopting a struggling chapter who
can’t send representatives to the Mid Year or
Leadership Summit.
• Contact chapterrelations@ncmahq.org
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Walter R. Graalman Awards
• Notifications sent to 75 chapters
• Several chapters requested debriefings from the
review committee
• Final decisions announced mid November
• Award presentation at lunch Saturday Jan 22 at
Mid Year Leadership Conference
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Based on the debriefings…
• The Graalman review committee is
recommending some changes to the Chapter
Annual Report for 2010-11
• Discussion with awards and honors committee
this Friday
• When agreed to, revisions will be posted on
NCMA Intranet
• Joan Wysoske will brief the CAR process at Mid
Year 2011
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World Congress 2011
Call for Presentations!
• Hear the call!
• Click here for information on how to submit your
presentation for consideration
• Abstracts of your proposed presentation are due
NLT Feb 4 2011
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NCMA Polo Shirts—You LOVED Them at
World Congress
• Order form is available on the NCMA Intranet and in the
October and November ChaptersConnect e news.
• Pink and Blue only
• Price depends on total quantity ordered
• Order period will end Nov 17th—no exceptions!
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Train-the-Trainer: Contract Types
The course author, Fred Geldon, will be conducting the training session for potential NES instructors.
Speakers are not required to attend both sessions. Email learningcenter@ncmahq.org for copies of the
registration links or if you are unable to attend either session.
Speakers selected and scheduled to present this seminar will receive a copy of the new book,
Contract Types, and its accompanying workbook.
Date: Thursday, December 2, 2010
Time: Noon-1:30 pm Eastern Time
Registration Link: https://ncmahq.webex.com/ncmahq/onstage/g.php?d=648475285&t=a
-Click ‘Register’ next to the Event Status heading
Once you are registered for a session, you will receive an e-mail from messenger@webex.com with
your access codes.
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National Education Seminars
Search the Speaker Roster
Start on NCMA Homepage, place your mouse over
‘Connect to People’ row on the left side of the page,
and click on ‘Speaker Roster’
You must be logged in with your NCMA internet
Username/Password to search
The Speaker Roster includes the following information:
• Contact information
• Willingness to travel
• National Education Seminars
• Subject matter areas
• Biography
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National Education Seminars
Where is the NES Intranet Site?
It is a link on the right
side column of the NCMA
Intranet home page.
Labeled “NES Intranet”
No Username/Password
needed to view and
download documents.
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Participants earn 1.5 CPEs. Upcoming Webinars…
• December, 2010
– December 07: Construction Contracting
– Program Details and Registration
– December 21: Teaming Agreements and Advanced
Subcontracting Issues
– Program Details and Registration
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Webinars on Demand
If your site or chapter is unable to join NCMA for a live Webinar,
purchase a Webinar on Demand!
What are Webinars on Demand?
• Recorded versions of our live Webinars for a discounted price ($50 or $150)
• Includes 1 hour of presentation, followed by a .5 hour Q & A session
• Purchase includes the media files, copy of printable PowerPoint PDF, and printable
Certificate of Completion worth 1.5 CPE hours
• Found on NCMA Webinar page (at the bottom) and within the online NCMA store
How do they work?
• This product is a digital download file. Purchaser has 30 days to download file from
website, and file has no expiration or termination date once downloaded.
• File includes a Windows Media File or HTML file that plays the audio and visual. Also
includes PDF supplement material
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Consider WoD for a Chapter Event!
For those unable to participate in live webinars, we are now offering
Webinars on Demand (WoD). These are recorded webinars converted into digital file
format (with all seminar materials included). These digital downloads and other previously
recorded seminars are available at discounted prices. Visit the NCMA Store, under
“Webinars on Demand”.
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International Government Procurement 01.19.2010
Types of Contracts 01.28.2010
Price Reasonableness 03.11.2010
Preparing for Challenges of CY 2010 03.18.2010
Seriously? New Expectations of Subcontract Monitoring! 170007
Proposed Policy Letter on Inherently Governmental 04.28.2010
FAR 3.10 and Beyond 05.04.2010
Performance-Based Contracts 05.18.2010
Government Contract Compliance: Current and Emerging Challenges 06.09.2010
Performance-Based Service Acquisition COP Virtual Conference 2010 03.31.2010
Small Business Contracting COP Virtual Conference 2009 12.09.2009
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Changes to Certification Exams
• Beginning with testing in January 2011, the Certified
Federal Contracts Manager (CFCM) and Certified
Commercial Contracts Manager (CCCM) exams will be
expanded from the current 110-question format to 150
questions.
• Candidates who currently have an approved CFCM
application on file and who want to take the 110-question
exam must do so no later than the month of December
2010.
• Time limits for the 150 question exams will be extended to
four hours
– Beginning in January 2011, only the 150-question version will be
available.
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CFCM Study Guide
• New and updated CFCM Study Guide (formerly
known as The Federal Knowledge Module Study
Guide (FKM)) is scheduled for release on
December 8th.
• Pre orders now being accepted
• The FKM is no longer in print.
– Certification candidates who order the CFCM Study Guide
between now and December 8 will receive a
complimentary PDF copy of the FKM.
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Volunteer CPCMs needed for 2011 CPCM
Program Review
• During the first half of CY2011 the NCMA Certification
Department will be conducting a comprehensive review of the
CPCM program.
• We will be analyzing the soon to be released CMBOK 3.0 to
insure that our CPCM program addresses the competencies
identified in the CMBOK.
• Volunteers must be able to work independently after receiving
specific taskings
– Some telephone/web-based meetings as well as some focus groups at
major NCMA conferences.
• Volunteers will be competitively selected by the Director of
Certification and the Contract Management Certification
Examination Team (CMCET).
• Volunteers should submit a short resume and a short statement
of interest in the project to Charles.Woodside@ncmahq.org
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NEW!
• 10 week, on-line instructor facilitated course using
WebEx technology
• Class size limited to 25 per class
• Weekly class, discussion groups, practice tests
• Registration for the Jan – Mar 2011 course opens Nov
22nd 2010
• Read more at
http://www.ncmahq.org/GetCertified/content.cfm?ItemNumber=8087
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Certification Exams Offered at Mid Year
• Paper exam offered at Mid Year in Las Vegas NV on Jan 21st
– Applications and fees due NLT December 21, 2010
– NOTE!! Exam fee ($50 members/$90 non-members) is in ADDITION to the
application fee but in lieu of the $95 fee for on-line testing.
– NO review class will be offered at Mid Year
– The exam will be the new 150 test question format. 4 hours will be allowed
for the test for all examinees.
– To register, complete and submit this form
You MUST notify NCMA in advance that
you are
taking the exam at Mid Year.
NO WALK INS!
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Chapter Hosted Exams
• Your chapter can host an exam at your location!
• Contact certification@ncmahq.org for information
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A few thoughts from the Creative Services
team…
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Contract Management magazine
• Authors wanted
Click here to see the CM archives
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Log in needed
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Go to the NCMA Intranet
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Upcoming Events
• Save These Dates!
Government Contract Management Conference 2010: December 9-10, 2010;
Hyatt Regency Crystal City, Arlington, VA
Registration now open for GCMC. Group discount rates available
Flyer available on the NCMA Intranet
Mid Year Leadership 2011: January 21–22, 2011; Mirage Hotel and Casino, Las
Vegas, Nevada
Registration now open for MYLC11.
Aerospace and Defense Contract Management Conference 2011: March 17-18,
2011; Renaissance Glendale Hotel and Spa, Glendale, AZ
World Congress 2011: July 10 – 13, 2011; Denver, CO
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Friday Night Mid Year—NCMA Rocks!
PLEASE wear your Rock Band T Shirt to the Friday Event
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Charles Delaney Memorial Award
• Charles Delaney Memorial Award
Nominations Due December 31
• This award is presented to an NCMA member who
has published the best article in Contract
Management magazine over the year’s 12 issues.
Nominations may be submitted by any NCMA
chapter, and the award is presented by the NCMA
president at World Congress.
• Last year’s winners were Kurt Miller and Mike
Sorrells for their article on “The Rising Trend of
Government Contracting by Nonprofits”
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Macfarlan Research and Writing Award
• W. Gregor Macfarlan Excellence in Contract
Management Research and Writing Submissions
Due January 15
• NCMA welcomes submissions of papers for the Fifth
Annual Macfarlan Excellence in Contract Management
Research and Writing Program. Theoretical and empirical
papers relevant to the practice of contract management
may be submitted for consideration in one of three
categories: graduate research, professional research, and
undergraduate research.
• These awards are presented at World Congress and 1st
place comes with a substantial cash award.
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NCMA Global Contracting Award
NCMA Global Contracting Award Nominations Due
January 15
• The award will be presented to an individual who has
made noteworthy contributions to acquisition operations
including extraordinary business leadership or team
participation in the design, development, or execution of
an acquisition program, project, or contract that furthers
an agency mission or company’s business.
• $5,000 cash prize presented at World Congress
• Last year’s winner: Debra Scheider, NRO, of Tysons
Corner Chapter
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Excellence In Contracts
Professionalism Award
• Excellence in Contracts Professionalism Award
Nominations Due December 31
• This award was established in 2007 to recognize
individuals with a remarkable reputation for
professionalism and exceptional achievement in
contracts management and specific contributions to
their organization’s success in the preceding 12 months.
• Cash award is presented at World Congress
• 2009 winner Major Donna Michelle McAuley from Puget
Sound Chapter (DCMA Boeing Seattle)
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Congratulations to the James E. Cravens
Membership Award winners
• Southeast Idaho Chapter
• Lisa Hubbard of the Huntsville Chapter
• Jim Kuderko of the Tysons Corner Chapter
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Have an award nomination?
• Send your electronic award nomination package
to awards@ncmahq.org
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Have a Fellow nomination package?
• Send your electronic nomination and backup to
Fellows@ncmahq.org
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Blanche Witte Memorial Foundation Award
• Electronic Nominations due Nov 15th to
awards@ncmahq.org
• Open to members and non-members, primarily in midlevel career series
• Past recipients included people involved in exceptional
training programs or unique contract negotiations such
as the City Pairs contract, the first forward deployment
bases, or contingency contracting
• Details at
http://www.ncmahq.org/files/FileDownloads/WittAward.
doc
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Did You Know…
• NCMA can provide your chapter with a general liability
insurance policy for your chapter event at no charge?
• NCMA can provide your chapter with a copy of Quicken®
software for your chapter finances?
• You can order a new chapter banner?
• You can order magnetic name badges for your chapter?
• Your chapter can have a FREE Sharepoint page hosted on
the NCMA Intranet?
Contact chapterrelations@ncmahq.org
for additional information
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Credit Card Processing with RBSWorldpay
• NCMA can connect you with RBSWorldpay to process your
chapter credit card payments?
– If your chapter is hosting NES, you MUST have a way to process
your credit cards!
– Visa, MasterCard and Discover
– We are negotiating with RBSWorldpay Special Operations
department to add American Express. (Cross your fingers for
us!—Still not resolved)
• We negotiated new rates
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No charge or monthly usage fee for using Virtual Terminals
No administrative fees
$5 fee for months where there is no chapter activity
Processing rate is Interchange rate (posted cost for Visa, MC,
Discover) PLUS 0.40% (RBS) (Was Interchange rate plus 0.76%)
– Amex fee TBD
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NCMA Social Networking
Find us, follow us, and connect with each other on:
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Special NCMA Chapter Leader Facebook
Page established
• Not an open site
• Membership must be approved
– Go to Facebook
– Find NCMA Chapters-National Contract Management
Association
– Send a request to become a member of the group
• Once approved, post your chapter related
discussions
• Post your chapter meeting announcements so
that travelers can come to YOUR meetings
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NCMA Polo Shirts—You LOVED Them at
World Congress
• Order form is available on the NCMA Intranet and in the
October ChaptersConnect e news.
• Pink and Blue only
• Price depends on total quantity ordered
• Order period will end Nov 17th—no exceptions!
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What’s On Your Mind
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We hope you had a nice Halloween
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Thank you for joining us today.
The NCMA Office will be closed on
Friday Nov 26th
In observance of the Thanksgiving holiday
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