MICROSOFT WORD 2007
INTRODUCTION
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Changing Views
• Click VIEW tab on ribbon
– Print Layout (default)
• Shows document as if printed
– Full Screen Reading
• Like reading a book
• Advance by using Page Down key
– Web Layout
– Outline
• Way to plan and organize a document
• Can be used as basis of Table of Contents
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CREATE 5 PARAGRAPHS OF
“RANDOM TEXT” INSTANTLY
• =rand(5,2)
• Then press ENTER
• 1st number in the brackets will give you # of paragraphs
• 2nd number represents # of sentences in each paragraph
• Text actually gives some info about using WORD features
• Use this to SAVE TIME when you want to practise
3
Paste Techniques
• COPY and Paste
– CLIPBOARD group Dialogue Box Launcher
– Copy objects as required
• Note objects being added to Clipboard
• May be text, graphics, tables, etc
– Paste objects
• objects always appear at insertion point
• Double click object, or right click and choose
PASTE from menu
• PASTE ALL button in Clipboard
4
ADD THE "PAGE SETUP" ICON TO THE “QUICK
ACCESS TOOLBAR”
•Click on the CUSTOMIZE QUICK ACCESS TOOLBAR button
> CUSTOMIZE link > PAGE SETUP
Command >
ADD button >
OK button
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Spelling and Grammar
• REVIEW tab, SPELLING & GRAMMAR
button
– You are responsible for ensuring that
suggested corrections really are correct
– May ignore errors
– May add words to
dictionary
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SPECIFY THAT WORD WILL NOT CHECK
GRAMMAR “AS YOU TYPE”
OFFICE button >
WORD OPTIONS button >
PROOFING link >
De-select:
MARK GRAMMAR ERRORS
AS YOU TYPE
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Find and Replace
• HOME tab, EDITING group, REPLACE
button
– Note by clicking MORE button--additional
options appear
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Autoformat
• Click the MICROSOFT OFFICE button >WORD OPTIONS >
CUSTOMIZE
– In the WORD OPTIONS dialog box, in THE CHOOSE
COMMANDS FROM list , click ALL COMMANDS.
• In the list of commands in the selected category, click
AutoFormat > ADD.
– you can also add the AutoFormat Now command.
• When you click on the new AutoFormat button, you can
choose the
button to customize
• Pre-set formatting starts when you enter text properly
– Typing “1.” (without quotes), then a space into Word starts
a numbered list
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NUMBERING
• Change The Selected Text To An Outline Numbered List.
• HOME tab > PARAGRAPH group > Multilevel List icon
• Specify that page numbers will appear as uppercase
Roman Numerals in a FOOTER:
– INSERT tab > HEADER/FOOTER group >
PAGE NUMBER button drop-down arrow >
FORMAT PAGE NUMBERS >
NUMBER FORMAT drop-down arrow >
select the format you want
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Non-Breaking Spaces/Hyphens
• Allows you to keep multiple words on the
same line, e.g. phone numbers
– For a non-breaking SPACE
• Press ctrl+shift+spacebar
– For a non-breaking HYPHEN
• Press ctrl+shift+_ (underscore)
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Line Breaks/Click and Type
• Turn on: SHOW/HIDE
button to see the
following:
– Line Break allows user to force text to the next
line without inserting a paragraph
• Press shift+enter
– “Click and Type” allows user to double click
anywhere on page to begin typing
• Note how alignment marks change with cursor
position
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Line Spacing/Paragraph Spacing
• HOME tab > PARAGRAPH group >
LINE SPACING button, drop-down
arrow > select the number you want
• HOME tab > PARAGRAPH group > click the
DIALOGUE LAUNCHER, increase the spacing as
needed
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Tab Stops
• PAGE LAYOUT tab, PARAGRAPH group dialog box
launcher, TABS button, (bottom-left of dialog box)
type a number in “TAB STOP POSITION”
– Choose
» ALIGNMENT
» LEADERS
» Click “SET” button, for
EACH tab you set
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Tab Stops cont.
• To clear tabs
– Click tab on ruler and drag it off, release
mouse key
– PAGE LAYOUT tab, PARAGRAPH group
dialog box launcher, TABS button, select
TAB from list, click CLEAR button (bottom
of dialog box), OR:
• CLEAR ALL button (bottom-right of
dialog box)
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Change Margins
• PAGE LAYOUT tab, MARGINS button
dropdown menu
– May use defaults provided
– CUSTOM MARGINS at bottom
• Opens PAGE LAYOUT dialogue
• May enter desired numbers
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PRINT IN REVERSE ORDER
• OFFICE button >
button >
ADVANCED link > PRINT category (scroll
down to “Print” category) >
 PRINT PAGES IN REVERSE ORDER
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PAGE BORDER/THEMES
• PAGE BORDER:
• PAGE LAYOUT tab > PAGE BACKGROUND
group > PAGE BORDER button >
• Select the type, weight of border, and where
you want to the border line > OK
• THEMES:
» PAGE LAYOUT tab > THEMES button (at
left margin) > select the one you want
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Formatting Tricks
• Convert text to small caps
– Select text, HOME tab, FONT group dialogue
launcher, add check mark to  SMALL CAPS
checkbox OR: SHIFT + F3
– button
• Add borders to paragraphs
– Select paragraph(s),
HOME tab, Paragraph
group, Border button
dropdown, Borders and
Shading, choose
options from dialogue
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SHADING
• Remove shading from behind a Paragraph
• HOME tab > PARAGRAPH group > FILL
icon
> select: NO COLOR
• ADD shading to selected cells in a Table
»Select the cells > TABLE TOOLS
toolbar > DESIGN tab > select the:
»
SHADING drop-down
arrow, and select the shading colour
you would like
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STYLES
• HOME tab > STYLES group > hover your
cursor over the styles to see the “title” of the
style > select the style you want
• If you do not see the style you want, click on
the MORE button to see additional styles
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Modify Styles
• HOME tab > STYLES group >
click the DIALOGUE BOX
LAUNCHER
• Select the STYLE to modify
and click the drop down
triangle, choose Modify
• Make changes as required
in the Modify Style
dialogue
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HEADERS/FOOTERS
INSERT > select either HEADER
button or FOOTER button
When you select a HEADER, click
On the drop-down arrow and
select a “style”
• To have a “different” header or footer than the rest of the
document, go to:
INSERT > HEADER > INSERT
HEADER/FOOTER TOOLS
toolbar > DESIGN tab >
OPTIONS group > select
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HEADERSHEADERS/FOOTERS cont.
To insert page numbers:
HEADERS FOOTER toolbar > DESIGN tab > HEADER AND
FOOTER group >PAGE NUMBER button, drop-down arrow >
select where you want the footer, and then the style
To Specify that the header used in the current section of the
document will be different from the one used in the previous
section:
click on the LINK TO PREVIOUS button
in the NAVIGATION group
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INSERT A SYMBOL WITHOUT
USING THE KEYBOARD
• INSERT > at top-right: SYMBOL > select the
symbol you would like
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INSERTING A TEXTBOX
• INSERT tab > TEXT group > TEXTBOX
button > at the bottom, select
• DRAW TEXT BOX
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TEXT WILL WRAP IN THE FORM OF A
SQUARE AROUND THE GRAPHIC.
• Select the graphic > DRAWING TOOLS toolbar >
FORMAT tab > ARRANGE group > POSITION
button, drop-down arrow > MORE LAYOUT OPTIONS
at bottom > TEXT WRAPPING tab > SQUARE > OK
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OBJECTS
• Bring a selected drawing object in front of the other
object.
• DRAWING TOOLS toolbar >
FORMAT tab >ARRANGE group >
BRING TO FRONT button
• Flip the selected object HORIZONTALLY from left to right
using a draw command
» DRAWING TOOLS toolbar >
FORMAT tab >ARRANGE group >
> ROTATE button drop-down
arrow > FLIP HORIZONTAL
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SECTION BREAKS
• PAGE LAYOUT tab >
PAGE SETUP group >
BREAKS button>
SECTION BREAKS
Category > select the type
Of Section Break you want
i.e.:
NEXT PAGE
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COLUMNS
• PAGE LAYOUT tab,
PAGE SETUP group
> COLUMNS drop-
down arrow
>select how many
columns you want
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Columns cont.
• May split one column into 2 or more
– Select text then PAGE LAYOUT tab, PAGE
SETUP group, TABS button, COLUMN button,
choose number of columns
• Can force text into NEXT column before
CURRENT column filled
– PAGE LAYOUT tab,
– PAGE SETUP group,
– BREAKS button
– choose a Column break
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Text to Tables
• Text must be separated, often by tabs or
commas, for this to work
• Select text required to be
converted
• INSERT tab, Table button,
Convert Text to Table…,
• accept default
rows and columns, or change if
required
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APPLY STYLES TO A TABLE/AUTOFIT
CONTENTS
• TABLE TOOLS toolbar DESIGN tab TABLE STYLES group
• Select a style
• AUTOFIT TO CONTENTS
– Select the table
» TABLE TOOLS toolbar >
LAYOUT tab > CELL SIZE
group > AUTOFIT button,
drop-down arrow >
AUTOFIT CONTENTS
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COLUMNS IN A TABLE TO HAVE THE
SAME WIDTH
• Select the columns > TABLE TOOLS toolbar
> LAYOUT tab > CELL SIZE group (in the
middle) > DISTRIBUTE COLUMNS button
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CHANGE THE OUTSIDE BORDER OF A
TABLE TO “X” POINTS
• Right-mouse click on the table >TABLE PROPERTIES >
• At the bottom of the dialog
• box, click on the
Button (at the bottom) >
At the left, select the GRID icon >
In the WIDTH drop-down list,
Select: the # of pt. you would like
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HEADER ROW OF A TABLE/APPLY STYLE
TO A TABLE
• TABLE TOOLS toolbar > LAYOUT tab > DATA group >
REPEAT HEADER ROWS button
• APPLY A STYLE:
– Select the table
– TABLE TOOLS toolbar > DESIGN
Tab > select a style from
The TABLE STYLES group i.e. “Light Shading
Accent 1”
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SORTING A COLUMN IN A TABLE
• Select the column
• Table Tools toolbar > Layout tab > Data group > Sort
• In the SORT BY textbox, select which column you would like,
and choose
ASCENDING or DESCENDING
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DIVIDE A TABLE INTO 2,
HORIZONTALLY/MERGE CELLS
• TABLE TOOLS toolbar > LAYOUT tab > MERGE group >
SPLIT TABLE button
• MERGE SELECTED TABLE CELLS:
– TABLE TOOLS toolbar > LAYOUT tab > MERGE group
> MERGE CELLS button
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SAVE AS A WEB PAGE
• OFFICE button > SAVE AS > at the bottom of list: OTHER
FORMATS > in the “type” drop-down list, select: SAVE AS
WEB PAGE > give it a filename >
• You can give a “TITLE” to a web page: by clicking on the
CHANGE TITLE button, at the bottom on the dialog box
Note: a TITLE is not a file
name
• Key in the title > OK button
> SAVE button
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WITHOUT LEAVING WORD, SEND A FILE
DIRECTLY TO AN E-MAIL RECIPIENT &
HYPERLINKS
• OFFICE button > SEND > E MAIL
• Key in the e-mail address > SEND button
• Change the Web address specified in a
selected HYPERLINK
» INSERT tab > LINKS group > HYPERLINK
button
» Key in the new address at the bottom of
the dialog box > OK
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