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Operations Management
Applied Research Project
06 November 2013
Applied Research Project
The Authorized Stockage List (ASL)
Review Board Process
Prepared for:
Shaun Stewart
Southwestern College
Wichita, Kansas
Prepared by:
Jason D. Yearwood
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EXECUTIVE SUMMARY
INTRODUCTION
An Authorized Stockage List (ASL) is maintained by each Support Supply Activity (SSA),
the SSA is no more than a warehouse with different classes of supply depending on the unit
requirements. Depending on your location and your unit’s Standard Operating Procedures (SOP),
the units that own each SSA have to complete an ASL review. The role of the SSA in sustaining
readiness is measured in terms of effective customer support by ensuring the proper amount of
supplies are on hand, timely customer request and receipt processing, inventory accuracy, and
deployment and mobility rates (usacac.army.mil, 2010). This paper will focus on the ASL review
process, the phases of the process, who sits on the ASL review board, its importance to troops in a
deployed and garrison environment and how technology enhanced the data gathering process. The
ASL review is a demand analysis requirement that ensures the right parts for the equipment is
stocked, readily available, and replenished to prevent degradation of the missions that could
significantly affect the garrison mission and also the security of troops in theatre as well as
threaten support to coalition forces.
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ANALYSIS
The research conducted will discuss the history and phases of an ASL review board, the
importance of an ASL review board, who sits on an ASL review board, the effects it has on
readiness, and how technology and studies played a great role in enhancing the way data relevant
to conducting an ASL review board.
CONCLUSION
The ASL review board process is a process that is critical to mission success in both a
garrison and especially a deployed environment. The ASL review board process not only ensures
the right part is readily available, the correct quantity is on hand for the unit’s equipment, timely
customer request and receipt processing but it saves the Army money in the long run by
eliminating, increasing or decreasing the stockage level of parts that are not utilized by the unit or
the demand levels are not up to standard. The review process is similar to the technique of lean
warehousing.
RECOMMENDATION
This ASL review board process is mandated by the Department of the Army at different
time intervals depending on the unit’s location, it is a critical tool that is and will be useful as the
Army draws down its forces, finds ways to save money, and cut costs. This ASL review board
process is a lengthy process, but it ensures that customer requirements are being met by stocking
the right parts and it will eventually cut waste and spending by eliminating the wrong parts, adding
new parts, or decreasing the numbers for parts that are no longer a priority to the unit and its
mission. Units across the Army realize the review process’ importance and recommend that this
process continues as long as there is a possibility of waste in the logistics system.
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................. 5
ANALYSIS ....................................................................................................................................... 6
CONCLUSION ................................................................................................................................. 7
RECOMMENDATION ..................................................................................................................... 7
APENDICIES……………………………………………………………………………………….8
WORK CITED…………………………………………………………………………………….10
List of Illustrations
Figure 1 Summary of data from analysis for each recommended action…………………………...8
Figure 2 Line by Line recommendation of parts considered.………………………………………9
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INTRODUCTION
The Support Supply Activity (SSA) depends on the boards that regularly review the Authorized
Stockage List (ASL) to know what repair parts to stock. Anyone that is a customer of the SSA
must have knowledge of the review process in order to understand how repair parts are stocked
and have a basic understanding of how the right parts affect maintenance operations and readiness.
ASL reviews are done at different intervals depending on the unit’s location (Rosa, 2000). In a
deployed environment the ASL review is done every four months, in Europe, every six months
and in the 50 states, every 12 months, these timelines are subject to change by local policies and
command guidance (B. Hornbaker, personal communication, September 22, 2013). The ASL
review board is critical in theatre because different types of units occupy the bases and the parts
that are routinely stocked in the warehouse for the Infantry battalions and their equipment may not
be sufficient for an Engineer battalion and their equipment. The review process is a three phase
process; the first process is to gather the data from the software being used by the warehouse to
capture demand history analysis, the second phase starts with analyzing the data and coming up
with possible additions, deletions, increases or decreases of repair parts. The final phase is where
the actual board meets to discuss the recommendations and findings from the analysis of the data.
The members of the board include the support operations officer (who chairs the board), the
officer in charge of the SSA (warehouse), the maintenance officers for the units supported, and
any other individuals with technical expertise with a supply and logistics background (Rosa,
2000). Having the right parts on hand, at the right time is critical to the mission in theatre. Units
depend on the SSA to stock the parts that help them continue the fight as far forward as possible
and have continuous sustainment operations.
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ANALYSIS
The historical data is the primary source along with the board participants
experience in deciding what parts the SSA is going to stock. Ensuring that all customer
requirements are met when it comes to stocking parts in the warehouse is the focus for
the month that it takes to complete an ASL review board. The board uses the Standard
Army Retail Supply System (SARSS) 2B analysis process. Line by line board members
review each item being considered. Board members of the ASL review bring their
knowledge of critical repair parts with them as well as, the demand histories of their on
hand parts. The SARSS will compute recommended stockage levels for the board to
follow unless overriding considerations exist for a specific part.
Recommendation for a current part that is stocked is based on the number of
demands, quantities and order ship time. The primary consideration for authorizing
addition, retention and deletion of parts from the ASL is the demand criteria. Nine
demands in a 12-month period authorize the board to add and create a location for that
part to be now stocked in the warehouse. Three or more demands authorize the board to
retain that part in the warehouse (Rosa, 2000). As the Army transform into a modular
force, it cannot afford ineffective warehousing or inventories in a deployed or garrison
environment (usacac.army.mil, 2010).
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CONCLUSION
The results of the ASL review board saves money, reduces repair time for non-mission
capable equipment and enhances customer satisfaction by stocking the right part and the right
amount of parts to support the mission. The ASL review process tailors the parts listing to
specific requirements of the supported units and also maximizes warehouse storage space by
deleting non-essential items. Logisticians must understand the ASL review board process enables
the warehouse to stock the repair parts that customers need to sustain readiness of unit equipment.
Readiness certainly increases by providing customers with requested repair in a timely manner.
Army maintenance depends upon availability of repair parts. If a warehouse fails to conduct a
review board process, this significantly affects the readiness of the supported units (Rosa, 2000).
Keep in mind as the mission requirements change; the warehouse must update their stocked parts
list to reflect the new changes in equipment.
RECOMMENDATION
While the ASL review board is mandated, it was recently recommended that units
in a deployed environment conduct the review board every 60 days instead of every 120
days. This recommendation came as a result of the massive draw down in theatre and the
lack of assets in the states. The concept behind the change is why stock so many parts in
theatre when we are drawing down and there are less equipment and personnel in theatre.
As vehicles and equipment are retrograding back to U. S. bases, there is no need to keep
warehouses full of parts for vehicles that are in the states. It is recommended that we keep
these review boards going and try to reduce the time it takes to conduct all three phases
of the ASL review board process.
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APPENDICES
Figure 1 Summary of data from analysis for each recommended action.
Table 3 provides a summary of the recommendations by action.
SSA
(Warehouse) Action
WXE
# NIINs
Change in
Extended Cube
Extended
Cube
Change in RO
value
Extended #
RO Value Demands
15,994
0
0
$0
$0
34,812
361
WXE
ADD
78
131
131
$369,005
$369,005
WXE
DEC
1,345
-4,274
12,008
$-17,832,560
$47,954,99 10,234
0
WXE
DEL
459
-2,878
0
$-3,844,346
$0
WXE
INC
126
739
1,701
$1,523,650
$3,883,938 1,234
WXE
NOC
4,456
0
19,234
$0
$57,773,49 39,456
5
WXE
ROP
90
0
123
$0
$295,071
212
756
The ROP action denotes NIINs for which we are changing the ROP, but not the RO. Typically this occurs
if you have an order quantity (OQ = RO –ROP) that is greater than one for expensive NIINs or in which
simply adjusting the ROP results in satisfactory performance (determined via simulation against your
demand streams) without having to adjust the RO (item should still fit in the same location,
potentially reducing workload in the SSA).
The line for NOC, which stands for 'no change', indicates the current RO and ROP on the ABF will remain
the same (no change recommended). The NIINs with an action of “NOC” in the phase 2 review file exist
only if the extended dollar value (the current RO times the unit price) is greater than $500,000 or extended
cube (current RO times the cube) is greater than 50 cubic feet.
The line with a blank action field reflects NIINs that had activity but demands were insufficient to
be recommended for stockage. This illustrates the challenge of achieving high ASL fill rates as
there are a large number of NIINs with very low demands.
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06 November 2013
Figure 2 Line by Line recommendation of parts considered
INC
ADD
ADD
ADD
INC
DEC
DEC
DEC
DEC
DEC
DEC
DEC
DEC
DEC
DEL
DEL
DEC
DEL
DEC
DEL
DEL
DEC
DEC
DEC
DEL
DEL
9150
8030
8040
8040
8040
8030
8040
4920
8030
8010
6130
8010
9150
8115
9150
7920
5965
4920
4920
4920
4920
6810
5965
8115
4330
1740
002234134
000087198
011074000
008658991
004637042
001806222
001450020
012161940
002512312
005825318
015450375
013316109
001806266
014440212
007822627
002601279
015074318
015562562
014567141
011083484
011399689
008556160
015213223
014440206
015222007
015421099
GL
KT
KT
KT
KT
BT
TU
SE
TU
GL
EA
PT
CN
EA
QT
BX
EA
EA
SE
EA
SE
CN
EA
EA
EA
EA
ADD-Add part to inventory
INC-Increase Stockage level
DEC-Decrease Stockage level
DEL-Delete part from inventory
HYDRAULIC FLUID,PET
SEALING COMPOUND
ADHESIVE
ADHESIVE
ADHESIVE
SEALING COMPOUND
ADHESIVE
SET,LEADING EDGE,DR
ADHESIVE
PRIMER COATING
POWER SUPPLY
ENAMEL
LUBE OIL A&E 8 OZ CN
SLEEVE,BOX
LUBRICATING OIL,AIR
TOWEL,MACHINERY WIP
HEADSET,ELECTRICAL
COMPOSITE REPAIR SE
TEST SET,FUEL VENT
SLING,LIFTING,ENGIN
RIGGING SET,CONTROL
ISOPROPLY ALCOHOL ACS
HEADSET-MICROPHONE
PALLET BASE,SHIPPIN
FILTER UNIT,FLUID,P
TRAILER,GROUND HAND
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Works Cited
Center for Army Lessons Learned [CALL], 2010. Handbook 10-19, Chp. 3.,
Maintenance and Supply Readiness. Retrieved from
http://usacac.army.mil/cac2/call/docs/10-19/ch-3.asp.
Rosa, Yesenia. (2000). Authorized Stockage List (ASL) Review Board Process. Retreived
from
http://www.quartermaster.army.mil/oqmg/professional_bulletin/2000/winter2000/
Authorized_Stockage_List_Review_Board_Process.htm.