Sports Council 2015
05.10.2015
RO.21
Welcome Back!
 Alex Roberts and Lisa Dodd-Mayne
•
•
•
•
Expectations
#TeamWarwick
BUCS
Sports Kit
st
21
October
Investment in Sport & Wellness
Facilities
‘Create a campus environment that supports Sport,
Health & Wellness for students, staff, partners and
visitors; campus as a playground’
•
•
•
Increase Participation
Be Distinctive
Be Sustainable
Facilities
Facilities
Facilities
Sports Partnership
What is the sports partnership?
Who’s Who – Students’ Union
Gerard Henry –
Student Activities
Manager
Hollie Kiely – Sports
Coordinator (Finance
and Transport)
Molly Browne
– BUCS
Coordinator
Who’s Who – Warwick Sport
Gemma Morris Head of Delivery
Rob Wells – Sports
Engagement Manager
Andy Taylor – Club
Development Officer
G.L.Morris@warwick.ac.uk
R.Wells@warwick.ac.uk
A.Taylor.4@warwick.ac.uk
Iain Service –
Sports Engagement
Officer
i.service@warwick.ac.uk
Catherine EatonBrown– Sports
Engagement Officer
C.A.Eaton-Brown@warwick.ac.uk
Shamira NaiduYoung – Sports
Engagement
Assistant
Lisa Infantino –
Sports Development
Co-Ordinator
L.M.Infantino@warwick.ac.uk
Jenny Ball – Sales
and Events Assistant
sportsales@warwick.ac.uk
Club Satisfaction Findings
One element of the Sports Partnership is the Club Satisfaction Survey, including
building an action plan from the survey results to improve member satisfaction
 61% were satisfied with the current club administration
(Increase of 13% from the Warwick Sport Review)
 You said that communication between the partnership and
the sports clubs was poor and that you are less satisfied than
you were last year (satisfaction dropped by x%)
 You said that access to sports facilities is still an issue as
demand exceeds supply (73% seeing this as very important)
 Only 4.4% of club members completed the survey
Club Satisfaction Key Actions
 We will prepare a Communication Strategy that we will launch in
January 2016. For the time being we have instigated the use of
club emails to ensure everyone is informed – linked to Exec
Registration which Alex will come onto shortly
 The Sports Partnership has appointed an independent voluntary
Chair and he is required to "support Warwick Sport and the
Students Union in ensuring that the club experience is exceptional,
inclusive and responsive to new ideas.”
 Club Satisfaction Survey will be sent out at the end of Term 2
rather than Term 3.
 There will also be an incentive for completing the survey
 We have reviewed the current processes associated with Facility
bookings – more to come on this later in Key Dates and Facilities
Membership
On Campus
Club
Off Campus
Club
Silver, Gold or
Platinum
Warwick Sport
Membership
Off Campus
Clubs
Membership
Fee
Sport
Federation
Fee
(£32)
Sport
Federation
Fee
(£32)
Club joining
Fee
(£6)
Club joining
Fee
(£6)
Exec Registration
Process:
1. Presidents buy your Membership
2. Email clubadmin@warwicksu.com to notify Hollie that you have
done so
3. Add the rest of your exec (they need to have purchased their
membership)
Still need paper copies of exec sheets from the following clubs:
Cricket
Ice Hockey
Pick & Mix
Polo
Pool
Skydiving
Squash
Sub Aqua
Surf
Volleyball
Windsurf
This must be done this week
Key Dates Term One
Sports Fair
Event Planning Meeting
Club Storage Audit
One Big Thing
Term 2 Event applications
• Tomorrow
• Monday 12th October 13:00-15:00
• Deadline Friday 16th October
• Wednesday 21st October
• Friday 23rd October
Club Membership Threshold – 30+
• Deadline Friday 30th October
Essential Skills Training - online
• Deadline Friday 30th October
Discover Disability Sports Festival
Kick Homophobia Out of Sport
Wednesday including Rainbow POP!
• Saturday 21st November
• Wednesday 25th November
AUTUMN
ELECTIONS
Posts to be elected:
SU EXECS
 Democracy Exec
 Funding Exec
 Welfare Exec
 Education Exec
 Postgrad Exec
 Sports Exec
 Societies Exec
NOMINATE YOURSELF NOW ONLINE AT
WARWICKSU.COM/ELECTIONS
AUTUMN ELECTIONS
Posts to be elected:
Sports Exec Positions
 Chair
 Indoor Sports Rep
 Outdoor Sports Rep
 Performance Sport Rep
 First Year Rep
 Marketing &
Communications
Coordinator
 Events Coordinator
 Warwick Active Rep
Nominations are now open
Friday Week 2 - Nominations close
Tuesday Week 3 – POLLS OPEN
Thursday Week 3 – POLLS CLOSE
Friday Week 3 – Results Announced
NOMINATE YOURSELF NOW ONLINE AT
WARWICKSU.COM/ELECTIONS
Club Development Programme
Club
Development
Meetings and
Support
Club
Development
Plans
NGB
Engagement
Club Development
Programme
Sportmark
Additional
Funding
Sportmark
Deadline – Friday 6th May 2016 (Term 3 - Week 2)
Sportmark - Benefits
Annual application during Term 3 to decide Bronze, Silver and Gold
Benefits are prioritised Gold, Silver, then Bronze where necessary
All successful Sportmark clubs will receive the following: -
Club Recognition
Financial Rewards
Preferential Facility and Events
Additional Funding
http://www2.warwick.ac.uk/services/sport/clubs/funding/
Internal:
Club Development Fund
 Exclusively available for University of Warwick sports clubs to bid for up to £1000 for
club developments on a termly basis.
Opportunity Fund
 Provides up to £1000 to individuals, clubs, societies and other groups of students to
help fund extra-curricular activities. It is 100% funded by donations.
Lord Rootes Memorial Fund
 Encourages personal development by supporting challenging projects proposed by
individual and groups of Warwick students.
External:





National Lottery Funding Finder
Coventry, Solihull and Warwickshire Sport Funding
Sport England Funding
British Universities and Colleges Sport (BUCS) Funding
National Governing Bodies (NGB's)
Performance Sport - Teams
 Support for the University’s highest performing teams to achieve their
potential
 Application process during Term 3 to select clubs for following year
 Strength and Conditioning provision for 2015/16
 Increased funding
Team Warwick Performance – Clubs for 2015/16
 Archery
 Squash
 Badminton
 Tennis
 Men’s Hockey
 Volleyball
 Men’s Rugby Union
 Water Polo
Performance Sport - Scholarships
 Support for the highest performing individual student athletes at the
University
 Three tiers of scholars:  Gold: Gold: Senior International/National level e.g. Senior GB or England
squad
 Silver: Junior International/National level e.g. Age group GB or England
squad
 Bronze: Senior County Level, ranked top 3 in BUCS or selected for
National Universities representation
 Applications open – deadline on Friday 16th October 2015.
http://www2.warwick.ac.uk/services/sport/performance/scholarships/apply
Warwick Active?
Sports Engagement
Officers:
Rock Up
and Play
Courses
Leagues
Warwick
Active
Programme
Iain Service
Events
Catherine Eaton-
Rock Up
and Run
Leagues
Indoor and outdoor leagues available for anyone to join with a Silver
membership or above. This is a great opportunity for those people
who don’t make it into your teams/squads and allow them to
enjoy the sport they love!
Indoor
Outdoor
League1
Basketball
Fixtures
Fridays
Sign Up By
18th Oct
Cricket
Sundays
18th Oct
Dodgeball
Fridays
18th Oct
Futsal
Sundays
18th Oct
Netball
Ladder
Tuesdays
18th Oct
League
Fixtures
Sign Up By
Basketball
Tuesdays
18th Oct
Football
11aside
Wednesdays
18th Oct
Football
11aside
Saturdays
18th Oct
Football
11aside
Sundays
18th Oct
Halls Football Sundays
5aside
1st Nov
Netball
18th Oct
Saturdays
Leagues
Indoor and outdoor leagues available for anyone to join with a Silver
membership or above. This is a great opportunity for those people
who don’t make it into your teams/squads and allow them to
enjoy the sport they love!
Rackets
Female Only
Sign Up
League
Fixtures
By
Badminton Thursdays 18th Oct
Squash
Tues &
Thurs
18th Oct
Table
Tennis
Thursdays 18th Oct
Tennis
Tuesdays 18th Oct
League
Fixtures
Sign-Up
By
Badminton
Ladder
Thursdays
18th Oct
Rock-Up & Play
A casual rock up sport and physical activity programme open to all
participants of any ability or fitness level.
YOU are helping us run these so PLEASE PROMOTE THEM!
Session
Day
Time
Location
Thai Boxercise
Monday
16:30 - 17:30
Activity Room
Thai Boxing
Technique
Monday
17:30 - 18:30
Activity Room
Racket Evening
Monday
19:30 - 21:30
Tennis Centre
Athletics Circuits
Tuesday
17:00 - 18:00
Main Hall
Halls Football
Tuesday
20:00 - 22:00
Pitch 2
Beginners
Basketball
Tuesday
21:00 - 22:00
Main Hall
Swimfit Circuits
Wednesday
17:15 - 18:00
Main Pool (2 lanes)
Rock-Up & Play
A casual rock up sport and physical activity programme open to all
participants of any ability or fitness level.
YOU are helping us run these so PLEASE PROMOTE THEM!
Session
Day
Time
Location
Athletics Circuits
Thursday
16:30 - 17:30
Activity Room
Volleyball
Thursday
17:00 - 19:00
Desso Hall
Ultimate Frisbee
Friday
16:00 - 18:00
Main Hall
Pick N Mix Sport
Friday
15:30 - 17:00
Desso Hall
Swimfit Clinic
Friday
16:30 - 17:30
Main Pool (2 lanes)
Badminton
Friday
18:00 - 20:00
Main Hall
Halls Multisport
Friday
18:30 - 20:00
Desso Hall
Touch Tennis
Sunday
17:30 - 19:30
Tennis Centre
Events
One-off events will run across each term for all staff
and students. Get involved!
Event
Date
Activator
Welcome Quiz
Night
UV Roller Disco
12th October
Zombie Run
28th October
UV Zumba
14th October
24th November
Facilities
BUCS:
 BUCS takes priority over any other bookings/casual use.
One-Off Bookings:
 Pre-season
 Taster sessions
 Additional preparation for competitions
 Local League fixtures and matches
Rules for One-off Bookings:
 First come first served basis within that term
 Must be requested at least 1 week in advance, unless requesting
Cryfield or the Swimming Pool which must be 2 weeks in advance
 Club members only
Facilities
Club Sessions:
 Club session times for all bookings in Warwick Sport facilities include the time it will take
you to set up and takedown equipment
 Warwick Sport will provide support for all indoor sessions and will aim to be there to help
you 5 minutes before the space needs to be vacated
 We will also stay on to help with set up of the next session so that you can make as
much use of your club session for your activity as possible
 Where keys need to be collected to access rooms or equipment please make sure that
key lists are provided to help us control access to your kit and that where required keys
are signed in and out on every occasions
Club Storage:
 Clubs who are currently have lockers in which they are storing kit to carry out a full
inspection of their equipment, and to throw out any items of equipment that are no
longer required.
 This should be done by the end of Week 2.
Minibuses
 Warwick Sport 17 seater minibuses now need to be picked up and
returned to the side of the Sports Centre.
 To access these spaces you will need to arrive via Health Centre
Road, through the residences, and on exiting into car park 8a, the
barrier will open automatically.
 External minibuses and vans, e.g Midhire and Northgate need to
be collected and returned to the academic loop. The keys will still
need to be picked up and returned to the sports centre reception.
 Enterprise cars can be parked in car park 8a as normal.
BUCS Deloitte Leadership Academy
 The BDLA is a prestigious and exclusive one day leadership
academy hosted by BUCS and Deloitte. It is free for all
successful participants and is run by the UK's most inspirational
figures from the world of sport, business and the military.
 Applications are now open
 Looking for those who hold leadership positions within sport i.e.
you.
https://www.youtube.com/watch?v=wNidQ1CgWCA
Training
 Essential Skills Training online – Deadline Friday 30th October
 I Heart Consent
 Two members of your club are mandated to complete the I Heart
Consent training each year
 There are a number of sessions being held next week
 You can sign up to attend an afternoon or evening session in the
Students’ Union or Westwood Café online at
warwicksu.com/iheartconsent
 Equality and Diversity – coming now
Equality and Diversity
 Being fair while having a successful year
 Being inclusive: not missing out on great members
 Not breaking the law
 Protecting yourself and your digital footprint
 Protecting your club and society
Our Commitment
Every Warwick student will be
valued & included equally as a
welcome, respected, engaged
and valued part of the SU
community.
Why does this matter to us?
Why does this matter to us?

These things go beyond just us – there is national scrutiny
across the board on issues relating to this

People are increasingly aware and perceptive of these
issues.

Don’t fall behind.

Today is about you, your club and everyone’s futures.
For those clubs that haven’t submitted them already, I need your
adoptions forms by no later then the end of this week
Equality and Diversity extends
well beyond adoptions however!
• There are 9 legally protected characteristics which are covered
by Equality and Diversity legislation
Context: alienation of groups
 Muslim students have reported an increase of discrimination, or
what they felt to be Islamophobia, on university campuses. 30
percent of Muslim students surveyed felt isolated at university for
being Muslim.
 There are more students of Black Caribbean origin at London
Metropolitan University than at all the Russell Group universities
put together
 Race Relations Amendment Act 2000 states that higher education
institutions have the duty to eliminate unlawful racial discrimination
and to promote equality of opportunity and good relations between
persons of different racial groups.
Sexist and Rape Chants
 On September 2, 2013, a video
was uploaded to Instagram that
brought national attention to an
Orientation week cheer. In the
video, Saint Mary's students,
both male and female, were
seen participating in a chant
that expressed excitement
towards rape. The chant, which
had been part of Orientation
Week for at least five years,
contained a particular line
saying "N is for No-consent".
 Jared Perry the president of
Saint Mary's University
Students' Association stepped
down from the former position
and called his failure to stop the
chant "the biggest mistake" of
his life.
What Recruiters think…
“A global perspective can be developed through interacting
with students and staff from diverse backgrounds – it makes
those graduates a better fit for us”.
“We need good graduates to work in China: if they’ve used
their time well at University they will have taken the time to
become familiar with that culture, maybe even the language
and certainly the way that businesses operate. Then we want
them”
“Our business accelerates through our teams knowing
instinctively how to get on with EVERYONE – clients,
suppliers, off-site, employees, consultants. If a graduate lacks
that skill we can’t use them, its simple”
Varsity
 It was clear from your feedback last year that Varsity wasn’t the
event that many of you wanted it to be
 To make it more competitive, the outcome more unpredictable
and the event more of a spectacle, this year Varsity will be
first-team only
 Event will be later on in term two
 The event will happen over a Big Varsity Weekend
 Ice Hockey opening event on Thursday 25th February
 Rugby Finale straight after Wasps vs. Harlequins at the Ricoh
Arena on Sunday 28th February
Game of the Week Feature
The Fixtures
Men’s Rugby 1s vs. University of Nottingham 3s
Men’s Lacrosse 1s vs. University of Birmingham 1s
Women’s Tennis 1s vs. Durham University 2s
Men’s Squash 1s vs. University of Oxford 1s
Men’s Tennis 1s vs. University of Nottingham 1s
Ladies Hockey 1s vs. TBC (Cup Fixture)
Men’s Hockey vs. University of Nottingham 2s
Women’s Basketball 1s vs. University of Derby 1s (Cup)
Women’s Rugby 1s vs. Loughborough University Women’s 2s
Men’s Football 1s vs. University of East Anglia 1s
Wednesday Afternoons Survey
 One of my priorities and one of the Sabb team’s priorities for this
year is to campaign for free Wednesday afternoons
 To assist that campaign I need as much data as possible to take to
the University
 We have put together an online survey which I will be sending
around
 Need you all to make sure that you spread this throughout your
clubs so I can show the University that his is a significant issue
 Deadline is Friday Week 4
https://docs.google.com/forms/d/1vnqJijsJj_MNrkHVjjaqt03Y7eLy
PMwQtRci0Mm-BDM/viewform
Changes to Charity
Collections
charities@warwicksu.com
Background
 Ever tighter eye on Charity Fundraising, Students’ Unions and
regulations.
 Joint with RAG, we want the number of charity collections and
fundraising to keep increasing and grow.
 We want to give more freedom to Clubs and Societies to do more
fundraising and build links with charities they fundraise for.
 We want to get money donated faster and have you properly thanked.
 We want the new RAG Fundraising Co-ordinator to focus on
developing Fundraising with Clubs and Societies and expanding the
opportunities available to you.
Background
 We want Clubs and Societies to feel trusted.
 There were issues with capacity last year, and limits to fundraising
were put in place at various points, including limits on numbers of
collections and collections stopping all together in mid-Term 1.
 This felt incredibly frustrating for everyone.
 But in order to allow fundraising to grow and for us to offer you the
maximum support, we have to make some changes to allow this to
happen.
Changes to the Process
The change we’re implementing will affect cash collections that would
normally come through the SU.
The SU will now process funds for:
 10 Top Charities - voted for by Clubs and Societies execs at
Convention and Council
 One-Off events - such as Comic Relief, Sport Relief, Children In
Need, Movember…
 Humanitarian Crises and Appeals - things that need urgent
donations.
Complete Charity
Fundraising
Form
The Process
RAG Fundraising Co-ordinator
advises on Collection and any
requested materials
Cash Donations and Buckets
Other Charities
Top 10, One-Offs
and Crises
Money Goes
Direct To Charity
Money Goes
Through SU
Money Collected
Online
Money Goes
Direct To Charity
What Have We Done?
 Created an ongoing database of charities historically fundraised for by
Clubs and Societies over the past 3 years.
 Contacted all charities to get their payment information and
capabilities.
 We’re recruiting the RAG Fundraising Co-ordinator currently - that will
be coming into post at the end of October.
Drop-Ins
This is a big change so we appreciate you may have queries
or worries.
You can send through questions to charities@warwicksu.com
or staff will be hosting Drop-Ins in the SUHQ Resources Room,
Wednesday-Friday, from 11am - 2pm.
Next Steps
 Vote on 3 charities - we will shortlist the top 10 from this list.
 If your Club / Society fundraises for a particular charity each
year, please email us over the information to
charities@warwicksu.com so we can ensure they are on our
database.
 The same applies as last year - get your charity fundraising forms in
when you want to run a charity collection (the earlier the better) and
the RAG Fundraising Co-ordinator will then assist you with setting it
up.
Tomorrow
• Doors open at 11 so it would be advisable to get there a little bit
before
• Access to power is going to be in incredibly short supply, so if you are
planning on using laptops etc. to display videos and promo, it is worth
having more than one laptop or device fully charged and ready for
use.
• Alcohol, stickers, or fly posting around the building will not be
permitted.
• Collectively it is really important that we push people to buy
their memberships online, otherwise it is going to be mayhem at
the tills
• Please do not take down your tables and stands at the end of the
day as they are required for Societies Fair on Wednesday!
Breakout Sessions
 BUCS Captains - in here
 Kit - R0.12
 Marketing and Publicity - R0.03
 Finance - R0.04