2015 Hurricane
Preparedness Guide
for
Pembroke Shores
2015 Storm Names
•
•
•
•
•
•
•
Ana
Bill
Claudette
Danny
Erika
Fred
Grace
•
•
•
•
•
•
•
Henri
Ida
Joaquin
Kate
Larry
Mindy
Nicholas
•
•
•
•
•
•
•
Odette
Peter
Rose
Sam
Teresa
Victor
Wanda
Emergency Contact Information
Contact
Name
Cell Number
Property Manager
Ernest Tedrow
305-733-4098
District Manager
Grant Hall
305-733-4016
KW Property Management
Emergency Hotline
305-476-9188
Groundskeeper
James Barber
786-412-8108
PPIA
James Fernandez
305-797-4732
Gatehouse #1
Pines Blvd (Main Gate)
954-437-1702
Gatehouse #2
W Dykes Road
954-450-0606
Gatehouse #3
E Dykes Road
954-432-7307
Board President
Terry Allen
Board Vice President
Mario Perez
Board Secretary
Harry Turner
Board Treasurer
Ryan Turner
Board Director
Frank Alfonso
Contact
Name
Cell Number
Emergency Hotline
305-476-9188
Emergency Contact Information
KW Property Management
City of Pembroke Pines
Public Services
954-435-6511
Trash Pick-up
Waste Pro
954-967-4200
Power Outages
FP&L
954-797-5000 or 1-800-4OUTAGE
468-8243
Phone Repairs
AT&T
888-757-6500
DSL Repairs
AT&T
800-439-7133
Broward Emergency Management
954-831-3900
FEMA
800-621-3362
Broward Hurricane Hotline
954-831-4000
Pet-Friendly Shelter (pre-register)
Humane Society
Animal Control
954-989-3977
954-359-1313
Special Needs Registry
(pre-register)
American Red Cross
954-357-6385
TTY / 954-357-5608
KW Property Management has developed certain policies and procedures for Pembroke
Shores to follow in the event of a Storm Event in the area.
KW has a responsibility and a protocol to safeguard the Residents, Employees and
Mechanical Equipment during a storm based on our knowledge and experience.
The procedures are documented and communicated to our Managers as a
recommendation of what should be followed at each property as the most effective and
conservative approach to protecting your property’s systems under the effects of a
storm. In as far as each property is to some degree different from others in terms or
mechanical design and component variations, your protocol has been specifically
tailored to your property in cooperation with the Board.
The protocol is set into motion at the time a Hurricane Warning is issued to your area
and starts with the least necessary equipment and leaving the most indispensable for
last.
At the time of a Hurricane Watch – a hurricane may threaten the area within 36 hours –
we begin securing the Gatehouses and equipment, the specific details set out in the “On
Site Hurricane Preparation Manual” approved by your Board.
HOMEOWNERS ARE ASKED TO UPDATE THE
EMERGENCY CONTACT LIST FOUND IN YOUR PERSONAL
GATE KEY RESIDENT ACCOUNT.
When a Hurricane Warning – hurricane force winds are expected to make landfall
within 24 hours - has been issued and after all preparations have been completed, the
Security Staff, under the direction of the Manager, will leave at the end of their shifts.
The swing gates will be manually opened and secured, the barrier arms will be
removed and stored in the Tower.
KW will not require or encourage any employee to remain on the property in violation
of an evacuation order.
ON-SITE HURRICANE WATCH PREPARATIONS
48 HOURS PRIOR
HURRICANE WATCH
48 Hrs.
STORAGE
LOCATION
EMPLOYEE RESPONSIBLE
DEPARTMENT
RESPONSIBLE
TIME COMPLETED
CLEAN STREET DRAINS
Throughout Community
James Barber & Green
Source
Groundsman & Green
Source
ON-SITE HURRICANE WARNING PREPRATIONS
36 HOURS PRIOR
SYSTEM SHUT DOWN PROCEDURES
HURRICANE WARNING
36 Hrs
ASSIGNED TO
DEPARTMENT
ENTRANCES
PLACE GATES IN OPEN POSITION AND TURN OFF POWER - ADVICE
SECURITY
REMOVE GATE ARMS
Guards on Duty
James Barber
PPIA - Vendor
Groundsman
SHUT DOWN & TURN OFF POWER TO ALL EQUIPMENT
James Barber
Groundsman
TURN OFF POWER AND SECURE ALL WALK-THROUGH GATES
Guards on Duty
PPIA - Vendor
Guards on Duty
PPIA - Vendor
Guards on Duty
PPIA - Vendor
Younique Pools
Vendor
SECURE ALL COMPUTER & CAMERA EQUIPMENT MAKING SURE
EQUIOMENT IS COVERED IN PLASTIC AND OFF FLOORS
SECURE GATEHOUSES
OTHER AREAS
SHUT DOWN & TURN OFF POWER TO FOUNTAIN
COMPLETED
ON-SITE HURRICANE AFTER PREPARATIONS
START UP PROCEDURES AFTER HURRICANE
AFTER DAMAGE ISURVEY IS COMPLETED
ASSIGNED TO
DEPARTMENT
IF POWER WAS RESTORED
PLACE GATES IN CLOSED POSITION AND TURN ON POWER
INSTALL GATE ARMS
TURN ON POWER TO ALL EQUIPMENT
TURN ON POWER AND SECURE ALL WALK-THROUGH GATES
Guards on Duty
James Barber
James Barber
Guards on Duty
PPIA - Vendor
Groundsman
Groundsman
PPIA - Vendor
UNCOVER AND START UP ALL COMPUTER & CAMERA
EQUIPMENT
Guards on Duty
PPIA - Vendor
SHUT DOWN & TURN OFF POWER TO FOUNTAIN
Younique Pools
Vendor
CLEAN ALL MAIN PROPERTY ENTRANCES / EXITS
BARRICADE ALL UNSAFE AREAS
REVIEW OF DAMAGE(S) & SURVEY PRIOR TO SENDING IT TO
INSURANCE COMPANY
Green Source &
Barber
Green Source &
Barber
Ernest Tedrow
James
Vendor & Groundsman
James
Vendor & Groundsman
LCAM
TIME
COMPLETED
Watches and Warnings Terms You Need to Know
Tropical Storm Watch - Tropical storm conditions are possible, usually within 48 hours.
Tropical Storm Warning - Tropical storm conditions are expected, usually within 36
hours.
Hurricane Watch - Hurricane conditions are possible, usually within 48 hours.
Hurricane Warning - Hurricane conditions are expected, usually within 36 hours.
Mandatory Evacuation Order - Imminent threat to life and property exists. Individuals
MUST relocate and seek refuge in an inland, non-evacuation area.
Voluntary Evacuation Order - A threat to life and property may be imminent.
Evacuation not required, but would be advantageous, particularly for tourists,
elderly and those with special needs.
Evacuation orders depend on a hurricane’s track and projected storm surge.
A hurricane is a type of tropical cyclone or severe tropical storm that forms in the
southern Atlantic Ocean, Caribbean Sea, Gulf of Mexico, and in the eastern Pacific
Ocean. A typical cyclone is accompanied by thunderstorms, and in the Northern
Hemisphere, a counterclockwise circulation of winds near the earth’s surface.
All Atlantic and Gulf of Mexico coastal areas are subject to hurricanes. Parts of the
Southwest United States and the Pacific Coast also experience heavy rains and floods
each year from hurricanes spawned off Mexico. The Atlantic hurricane season lasts
from June to November, with the peak season from mid-August to late October. The
Eastern Pacific hurricane season begins May 15 and ends November 30.
Hurricanes can cause catastrophic damage to coastlines and several hundred miles
inland. Hurricane can produce winds exceeding 155 miles per hour as well as tornadoes
and micro-bursts. Additionally, hurricanes can create storm surges along the coast and
cause extensive damage from heavy rainfall. Floods and flying debris from the
excessive winds are often the deadly and destructive results of these weather events.
Slow moving hurricanes traveling into mountainous regions tend to produce especially
heavy rain. Excessive rain can trigger landslides or mud slides. Flash flooding can occur
due to intense rainfall.
Between 1970 and 1999, more people lost their lives from freshwater inland flooding
associated with tropical cyclones than from any other weather hazard related to such
storms.
Category Sustained Winds Types of Damage Due to Hurricane Winds
Category 1
Sustained Winds of 74-95 mph / 64-82 kt / 119-153 km/h
Very dangerous winds will produce some damage: Well-constructed frame homes could
have damage to roof, shingles, vinyl siding and gutters. Large branches of trees will snap
and shallowly rooted trees may be toppled. Extensive damage to power lines and poles
likely will result in power outages that could last a few to several days.
Category 2
Sustained Winds of 96-110 mph / 83-95 kt / 154-177 km/h
Extremely dangerous winds will cause extensive damage: Well-constructed frame homes
could sustain major roof and siding damage. Many shallowly rooted trees will be
snapped or uprooted and block numerous roads. Near-total power loss is expected with
outages that could last from several days to weeks.
Category 3 (major) Sustained Winds of 111-129 mph / 96-112 kt / 178-208 km/h
Devastating damage will occur: Well-built framed homes may incur major damage or
removal of roof decking and gable ends. Many trees will be snapped or uprooted,
blocking numerous roads. Electricity and water will be unavailable for several days to
weeks after the storm passes.
Category 4 (major) Sustained Winds of 130-156 mph / 113-136 kt / 209-251 km/h
Catastrophic damage will occur: Well-built framed homes can sustain severe damage with
loss of most of the roof structure and/or some exterior walls. Most trees will be snapped
or uprooted and power poles downed. Fallen trees and power poles will isolate
residential areas. Power outages will last weeks to possibly months. Most of the area will
be uninhabitable for weeks or months.
Category 5 (major) Sustained Winds of 157 mph or higher / 137 kt or higher / 252 km/h
or higher
Catastrophic damage will occur: A high percentage of framed homes will be destroyed,
with total roof failure and wall collapse. Fallen trees and power poles will isolate
residential areas. Power outages will last for weeks to possibly months. Most of the area
will be uninhabitable for weeks or months.
NOTICE: The Saffir-Simpson Hurricane Wind Scale (SSHWS) underwent a minor
modification for 2012 in order to resolve awkwardness associated with conversions
among the various units used for wind speed in advisory products. The change broadens
the Category 4 wind speed range by one mile per hour (mph) at each end of the range,
yielding a new range of 130-156 mph. This change does not alter the category
assignments of any storms in the historical record, nor will it change the category
assignments for future storms. The reasoning behind this change and a tabulation of the
old and new scales is available here (PDF). The new summary table is shown above.
PREPARATION PLAN
•
•
•
•
•
•
•
•
•
In preparation of a major storm and the need to evacuate your home, know where you will
stay, how you will get there and what supplies you will need to take with you.
Prepare an emergency supply kit for evacuation and for your return (a minimum of three (3)
days of food and water). Consider the needs of elderly and infant family members and pets.
Make prior arrangements with friends or relatives living in a non-evacuation area or check
into a hotel located further inland, or as a last resort, use a public shelter (see the Shelter
Location Map included). Make sure that you take proper identification with you in order to
return to your neighborhood.
Send a list of friends’ and neighbors’ telephone numbers and copies of important papers to
family members located in another city.
Tell family, neighbors and service agencies where you will stay in an emergency.
Have a transportation plan for emergencies (make sure you gas up your vehicle in advance.
Review your insurance policies to ensure that you are fully covered. Insurers cease issuing
policies when tropical systems are within the quadrant.
Inventory and take photos or video of your property and valuables, and store them and other
important documents in a waterproof container and take with you when evacuating.
Practice your Disaster Plan.
•
•
•
•
•
•
•
•
Take down and bring in any tables, trash cans, plants, patio furniture, umbrellas and other
loose or unsecured structures from your yard and patio.
Fill your prescriptions ahead of time.
Unplug electronic components (TVs, computers) and bring in satellite dishes.
Move furniture and electronics away from windows and cover with plastic.
Close curtains or blinds and shutters.
Turn your refrigerator to its coldest setting
Place valuables in waterproof containers and store in a high place.
If you have not evacuated and are caught in your home during a storm, shelter yourselves in
a Safe Room in your home….usually a closet or bathroom with no windows. Take your supply
kit with you for emergency needs.
Gearing Up On a Budget
Residents spend hundreds of dollars every year purchasing hurricane supplies such as
bottled water, gasoline and non-perishable food items. In many cases, people wait
until a storm threatens South Florida to make a last-minute rush to local stores to
purchase supplies, usually resulting in a large expenditure.
Remember, it's more cost-efficient to build your kits little by little, using what you
already have at home whenever possible.
Tips
Purchase an extra can or box of non-perishable food or other supplies for your
hurricane kit during each trip to the grocery store, making use of coupons and sales
when available.
Combine resources with family, friends and neighbors to save money buying in bulk,
then divide the items up.
Fill containers 2/3 full with tap water and keep them in your freezer for ice after a
storm.
Make bed rolls from your existing comforters and blankets.
Get Ready •
•
•
•
•
•
•
•
•
•
•
•
At a minimum, have the basic supplies listed below. Keep supplies in an easy-to-carry
emergency preparedness kit that you can use at home or take with you in case you must
evacuate.
Water—one gallon per person, per day (3 day supply for evacuation, 2 week supply for
home)
Food—non-perishable, easy to prepare items (3 day supply for evacuation, 2 week supply for
home)
Flashlight
Battery-powered or hand-crank radio (NOAA Weather Radio, if possible)
Extra batteries
First-aid kit
Medications (7 day supply) and medical items
Multi-purpose tool
Sanitation and personal hygiene items
Copies of personal documents (medication list and pertinent medical information, proof of
address, deed/lease to home, passports, birth certificates, insurance policies)
Cell phone with chargers
•
Have plenty of canned food and a manual can opener; perishable food items will spoil quickly if
electricity is lost and refrigerators are inoperable.
•
Stock evaporated milk and other on-perishables like peanut butter, cereal, granola bars, instant
drink mixes, dried fruits, and don’t forget your pets’ food, too.
•
Store bottled water before the rush begins. Allow at least one gallon per person per day for 2
weeks.
•
Have several battery-operated radios, flashlights, lanterns and extra batteries. Small batterypowered televisions are useful, too.
•
Purchase a tube of silicone caulk for sealing bathtub drains so you can fill it to use for not drinking
purposes.
•
Check your first-aid kit to make sure it’s properly stocked and over-the-counter medications have
not expired.
•
Inspect your hurricane shutters; replace any panels that are missing or damaged. If you do not
have shutters, June is generally too late to order them for the current season.
•
If you intend to use plywood to cover windows and doors, buy it now and don’t forget the
hardware and tools you will need to attach it. If you have plywood and supplies from last year,
make certain it is still usable.
•
Remove damaged limbs from trees and prune branches so winds can blow through. Dispose of
trimmings as soon as possible. Never leave trimmings where winds can turn them into
projectiles.
•
Consider the purchase of a propane-fueled camp stove or grill. If electricity is lost, this may be
the only way to cook.
•
If you have a chain saw, make sure it’s filled with gas, oiled and ready for use.
•
If you’ve been considering the purchase of a generator, buy it well before a storm approaches
when supplies and selections are plentiful.
Additional supplies to keep at home or in your kit based on the
types of disasters common to your area:
•Whistle
•N95 or surgical masks
•Matches
•Rain gear
•Towels
•Work gloves
•Tools/supplies for securing your home
•Extra clothing, hat and sturdy shoes
•Plastic sheeting
•Duct tape
•Scissors
•Household liquid bleach
•Entertainment items
•Blankets or sleeping bags
•Family and emergency contact information
•Extra cash
•Emergency blanket
•Map(s) of the area
•Consider the needs of all family members and add supplies to
your kit. Suggested items to help meet additional needs are:
•Medical supplies (hearing aids with extra batteries,
glasses, contact lenses, syringes, cane)
•Baby supplies (bottles, formula, baby food, diapers)
•Games and activities for children
•Pet supplies (collar, leash, ID, food, carrier, bowl)
•Two-way radios
•Extra set of car keys and house keys
•Manual can opener
During a Hurricane
If a hurricane is likely in your area, you should:
Monitor your radio or television for weather updates and instructions from public safety officials.
Stay indoors, preferably in a room with few or no windows; take refuge in a small interior room, closet or
hallway and close all interior doors.
Take your emergency kit and disaster supplies with you if you move from room to room.
If flooding threatens your home, turn off electricity at the main breaker.
If you lose power, turn off all major appliances.
Use flashlights, not candles or kerosene lamps, as your light source.
Avoid using the phone and do not take a bath or shower during the storm.
Fight the temptation to go outside during the “eye of the storm”. There’s only a brief period of calm
before hurricane force winds return.
Keep children informed about what’s happening and watch for signs of stress.
Keep animals in their carriers.
Evacuation Maps
Geographically, Florida is a Very Large
Peninsula. If you live in South Florida, then you
live at the end of that peninsula. So, if you
want to drive out, there's only one way to go—
north!
There are Two Main Northbound Routes: the
Turnpike and I-95. And in the face of an
oncoming hurricane, these two routes will be
come more and more crowded, moving more
and more slowly. Tropical storms and
hurricanes are notorious for changing
direction.
If you try to drive out, and you wait too long to
leave, you may find yourself trapped in very
slow moving traffic and heading into an area
threatened by the oncoming storm.
When You Need to Evacuate Your Home, decide on a specific place to
go.
■The Protected House of a friend outside of the evacuation zone, a secure
motel or hotel within the county or as a last resort a public shelter.
■Do Not Stay in Any Structure without good shutters or properly designed and
installed hurricane protection.
■Do Not Count on Driving North on the Turnpike or I-95. They will be jammed
with slow moving traffic.
■Do Not Count on Going to the airport and flying out. If the airport has not
already closed, there is a high likelihood that any remaining flights will be full
or cancelled.
■Plan on Staying in South Florida.
WHO SHOULD EVACUATE THEIR HOME?
The Broward County Administrator will order evacuations for some Broward
County residents to protect them from storm surges. Typically, those persons
located in low lying areas or beside tidal bodies of water will be required to seek
shelter elsewhere. Just how many people these mandatory evacuations will
affect depends on the strength of the oncoming storm.
There are two evacuation plans—A and B. The severity of the oncoming storm
will determine which plan is implemented.
■Plan A is for a Category 1 or 2 Hurricane—all mobile home residents, residents
beside tidal bodies of water and in low-lying areas, and residents east of the
Intracoastal Waterway should evacuate.
■Plan B is for a Category 3, 4, or 5 Hurricane—in addition to those required to
evacuate under Plan A, all residents east of U.S. 1 ( Federal Highway ) should
evacuate.
Broward Emergency Management Agency
201 N.W. 84th Avenue
Plantation, FL 33324
Broward County Hurricane Hotline
954.831.4000
or
3.1.1
LAST RESORT EVACUATION
A Red Cross Shelter should be your last resort. Do not go until you hear from officials
that a specific shelter has opened. Shelters will be crowded and uncomfortable. Be
sure to bring:
■Pillows and blankets.
■Food, water, prescription medicines.
■Small toys, games, and books for young children.
■Note: pets, alcohol, and firearms are not allowed.
PET-FRIENDLY SHELTER
Millennium Middle School
5803 NW 94th Avenue
Tamarac, FL 33321
A pet-friendly shelter operated by the
American Red Cross and the Broward County
Humane Society is available to residents with
pets who either live in an evacuation area, or a
mobile home anywhere in Broward County.
Pre-registration is required. Call the Humane
Society at 954.989.3977.
SPECIAL MEDICAL NEEDS
If You are Dependent on Life Support Systems,
or any medical device that requires electricity,
be aware that power may be off for some time
during and after a hurricane. You MUST,
therefore, plan to relocate early for any
hurricane.
All persons with a potentially server medical
need or dependency should contact their
service provider or Broward County Elderly &
Veteran Services for detailed information.
Special Needs Registry
954.537.2888
TTY 954.537.2882
Returning Home After a Hurricane
Preparing to return home after evacuating will keep you safer while inspecting
and cleaning up the damage to your home. Before traveling, ensure local
officials have declared that it’s safe to enter your community and that you have
the supplies you will need. Follow the suggestions below for returning to,
inspecting and cleaning your home.
Items to Take When Returning Home:
Government-issued photo ID and proof of address
Important phone numbers
Bottled water and non-perishable foods
First-aid kit
Cleanser/hand-cleaning gel for personal use
Hygiene products and toilet paper
Insect repellent and sunscreen
Long-sleeved shirts, long pants, sturdy waterproof boots and work gloves
Flashlight, portable radio and extra batteries
Cameras for photos of damage for insurance claims
Most Importantly…
Remember, that things can be
replaced – you and your family
cannot.
Be Safe!