Annual and Additional Paid Leave– Education Support Class
For information about Annual Leave and Additional Paid Leave entitlements refer to HRWeb
page: Annual Leave.
For information about the Leave Purchase Allowance refer to the HRWeb page: AllowancesTeaching Service.
General
eduPay operates on a leave accrual basis for annual leave and additional paid leave. Education
Support Class (ESC) employees will accrue these leave entitlements during the period of their
employment. An employee will not be able to take leave until the entitlement has been accrued
(except as outlined below).
An employee’s leave entitlements are affected by:
 employment commencing and/or ceasing during the year
 leave without pay which affects leave entitlements, and
 any change(s) in time fraction during the year.
ESC employees (not receiving fortnightly leave purchase allowance
(regular earnings)
Leave is automatically entered on eduPay during school vacation periods for eligible
employees, based on entitlements that have accrued during the preceding term. No action is
required by the school to record leave during school vacation periods. However, where leave
cannot be recorded by this process, for example, where another form of paid leave (such as
Maternity leave) is already recorded, an exception report will be provided. School operators
will be required to complete the exception requirements as identified in the eduPay User Guide
on eduGate: Automatic Recording of Vacation Leave for Education Support Class employees.
Where an employee has insufficient Additional Paid Leave entitlements to cover the full school
vacation period, eduPay will allow a negative additional paid leave balance up to 38 hours (for a
full time employee). Once the maximum negative has been reached, no further leave can be
recorded and the employee is on duty. For the December/January vacation period eduPay will
record leave based on the entitlements that the employee would normally accrue up to 31
January where employment is continuing.
Where an employee agrees or is required to attend for duty and is to be paid the lump sum
leave purchase allowance (ad hoc), the following steps apply:
Step 1
Determine the days of work and arrange for the employee to attend on these days
(attendance days must equate to their normal work days as per their work schedule).
Step 2
In the pay period following the school vacation, amend any leave that has already
been recorded during the school vacation by the appropriate number of hours
attended.
Annual and Additional Paid Leave Administration Procedures
Last updated 12 November 2015
Step 3
Using Positive Input, add the Element LPA AD HOC and enter the number of hours to
be worked (hours cannot exceed normal fortnightly hours). Allowance cannot be
entered in advance of the attendance.


Enter the number of Hours worked in the Unit field.
Leave the Rate and Amount fields blank. eduPay will automatically calculate the
correct payment rate.
Note:
The number of hours entered for the lump sum (Ad-Hoc) allowance must be
the same number of hours adjusted on the leave entry in step 2.
An employee is not entitled to the Ad-Hoc allowance unless they have a
positive additional paid leave balance. Where the negative 38 hours (for a
full-time employee) has been accessed, the Ad-Hoc allowance cannot be
paid.
For further information on entering a positive input or allowance, refer to the eduPay
User Guide on eduGate: One off Payments and Allowances
ESC employees receiving a Leave Purchase allowance (Regular Earnings).
An Education Support Class employee, who is in receipt of the fortnightly Leave Purchase
Allowance (Regular Earnings), will need to apply through ESS for and have approved Annual or
Additional Paid Leave prior to commencing the absence. Employees will need to apply for one
or more of the following leave types to cover any absence period:
 Purchased Leave (where available)
 Annual Leave
 Additional Paid Leave
Step 1
Leave is requested by employee using Employee Self Service or if necessary using a
Leave application form. A combination of leave types may be required to cover the
required absence period.
Step 2
The application is approved or denied by the principal in Manager Self Service or
entered via the Leave Application pages in the Employee Data Management menu on
eduPay.
Step 2
Place documentation on the employee’s personnel file
It is recommended that leave entitlements be used in the following order:
 Purchased Leave (where available)
 Annual Leave
 Additional Paid Leave
Payment in lieu of entitlements
On termination of employment (including the end of a period of fixed term employment), any
unused annual leave, additional paid leave or purchased leave and salary loading allowance is
automatically paid in the employee’s final pay.
Annual and Additional Paid Leave Administration Procedures
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