Tuesday January 22nd 2008
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Campus Solutions Overview
Academic Structure Overview
Institution
Campus, Location, Facilities
Academic Orgs & Groups
Academic Career
Programs & Plans
Academic Calendar
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Academic Advisement*
Campus Community
Recruiting and Admissions
Contributor Relations*
Financial Aid
Gradebook*
Student Financials
Student Records
Campus Self Service*
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Definition: An academic institution is an entity, such as a
university or college that runs independently from other like
entities and has its own set of rules and business processes.
Typically, just one academic institution is defined, but many
can be defined. Institution is a key used throughout Campus
Solutions.
Based on the information from Business Office and the HR
fit/gap – only report under one FEIN. Company =AU
must be 5 characters
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A campus is an entity, usually associated with a separate
physical administrative unit that belongs to a single academic
institution, uses the same course catalog and produces a
common transcript for students within the same academic
career.
Does AU offer classes at other locations off campus such as
Purdue? Where else?
What facilities are used for events and classes?
(buildings/classrooms)
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Academic organization structure defines how an academic institution is organized from an
administrative perspective. At the lowest level, an academic organization can be compared to
an academic department. At the highest level, an academic organization can represent a
division.
Are the Academic areas divided up into departments?
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Art and Design
Communication
Music
Biology
Chemistry and Physics
Computer Science
English
History & Political Science
Mathematics
Modern Foreign Languages
Kinesiology
Psychology
Religious Studies
Sociology
Social Work
Criminal Justice
Family Science
College of the Arts
College of Science and Humanities
Falls School of Business
School of Education
School of Nursing
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Subject areas are the specific areas of instruction in which
courses are offered within academic organizations. Subject
areas are tied to academic organizations as well as courses in
the course catalog.
What subjects and coding are used?
(PeopleSoft allows up to 10 characters)
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The course catalog component contains data for a course
offering: the course title, units, workload hours, components
(lecture, lab, discussion, etc), description, topics, requisites
and so on. Data from the course catalog is provided by
default to the schedule of classes. Prerequisites to create the
basics of the course catalog are: institution codes, academic
groups, subject areas, campuses, academic organizations and
academic careers.
A class is an entity in which a student enrolls. Prerequisites to
schedule a class are: define academic calendar, repeat rules
and course catalog, define facilities, define exam scheduling
(if applicable), define note numbers (if applicable) and define
general ledger values.
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Academic groups are the highest level breakdowns of the
academic institution for academic structural purposes. Often
each school or college within an academic institution is
defined as an academic group. Academic groups can offer
academic programs in more than one academic career, and
academic careers can cross academic groups.
What schools/colleges exist?
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College of the Arts
College of Science and Humanities
Falls School of Business
School of Education
School of Nursing
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Careers designate all coursework undertaken by a student at the institution
and groups it in a single record such as transcript. Ex: Undergraduate,
Graduate, Doctorate
How does AU categorize/group students? What careers exist?
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Undergraduate, Graduate, Doctorate, Non-Credit?
Personal Enrichment Courses = Non-Credit?
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Are students from one career/category/group allowed to register into
another?
What academic levels are present at the institution and how are they
calculated?
Freshmen: fewer than 24 hours of college credit.
Sophomores: 24-51 hours of college credit.
Juniors: 52-87 hours of college credit.
Seniors: 88 or more hours of college credit.
Lower-Division Students: Freshmen and sophomores.
Upper-Division Students: Juniors and seniors.
Part time: Students carrying 1-11 hours.
Full time: 12 or more hours.
How is the student's academic load calculated? (full-time/ part-time, etc.)
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Internal Degrees are awarded upon program completion.
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What degrees does AU offer?
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Bachelor of Science in Nursing
Bachelor of Science in Organizational Leadership
Bachelor of Arts
Bachelor of Music
Associate of Arts
Certified Manager Certificate
Master of Business Administration
Doctor of Business Administration
Master of Divinity
Master of Theological Studies
Master of Arts in Intercultural Service
Doctor of Ministry
Master of Education
Master of Music Education
Master of Science in Nursing - Master of Business Admin
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An academic program is the program to which a student
applies and is admitted and from which the student
graduates.
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An academic plan is an area of study – such as a major, minor
or specialization – that is within an academic program or
within an academic career.
What areas of studies does AU offer?
(majors/minors/cognates/concentrations/etc)
◦ Page 17 in 2006-2008 catalog
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CIP & HEGIS codes?
Are plans under certain academic departments?
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Academic subplans are areas of further specialization within
academic plans, and they are tied to academic plans.
Subplans can be defined as a minor, a concentration or a
specialization.
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A term is an administrative time period within which sessions
are defined, students are billed, and statistics are
accumulated for individual students and the entire academic
institution. Different academic careers at an institution can
have different term structures.
How many academic calendars are there?
What is the format of semesters and sessions/terms?
◦ Fall Semester (I), Spring Semester (II), International Opportunity Semester,
Summer Semester
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Regarding enrollment and statistics, is Summer enrollment a
header or trailer for the academic year? Is this the same for
Financial aid?
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Sessions subdivide a term into multiple time periods in which
to offer classes.
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Grading Basis
Term Category values
Session values
Time Period values
Academic Levels
Academic Loads
NSLC Academic Loads
Financial Aid Loads
NSLDS Loan Year
Direct Lending Year
Academic Plan Type
Sub-plan Type