Job Description
Head of Finance

Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in
accordance with generally accepted accounting principles

Develop, implement, and ensure compliance with internal financial and accounting policies and procedures

Ensure that all statutory requirements of the organization are met including, Withholding Payments, Income
Tax, Goods and Services Tax, Employer Health Tax

Prepare all supporting information for the annual audit and liaise with the CFO and the external auditors as
necessary

Document and maintain complete and accurate supporting information for all financial transactions

Develop and maintain financial accounting systems for CASH management, accounts payable, accounts receivable,
credit control, and petty cash

Reconcile bank and investment accounts

Review monthly results and implement monthly variance reporting

Manage the CASH flow and prepare CASH flow forecasts in accordance with policy

Manage the bookkeeping activities including maintenance of the general ledger, accounts payable, accounts
receivable and payroll

Develop and implement policies and procedures to ensure that personnel and financial information is secure and
stored in compliance with current legislation

Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as
appropriate

Liaise with the Treasurer, Finance Committee and/or Audit Committee as appropriate

Assist the Executive Director and the CFO & the Board with financial reporting as required at Board meeting and
the Annual General Meetings
Main Tasks
1.
Financial/Management Accounting

Prepare the management accounts for the company, for review by the CFO in line with the monthly
accounting timetable.

Deliver all reports to the relevant deadlines.

Devolve operational reporting and ownership of budgets to managers through the provision of the
appropriate reporting tools which will enable budget managers to plan and review the financial
performance of their departments.
2.
Budgeting/Forecasting

Assist the Finance Director with the preparation of the detailed annual budget and forecasts.

Develop appropriate systems, in working with the Systems Analyst, to further automate the budget
and forecasting processes.

Prepare the operational budget timetable and work with customers to enable the business to meet
agreed deadlines.
3.
Statutory Accounting/Reporting

Prepare and deliver the operational audit plan and provide to the Finance Director for inclusion in
the overall audit timetable.

Manage new and existing regulatory requirements where appropriate and incorporate them into the
financial and management accounts.

Complete and deliver operational information/payments to HMRC, National Statistics and other
government and regulatory bodies as required. This includes VAT returns.
4.
Systems ERP

Ensure the robustness of all finance systems taking into account any required enhancements and
upgrades required.

Development of the existing finance system to empower managers to exercise financial control over
their areas of the business.

Review the financial management needs of the organization and propose new systems and processes
to support these needs where appropriate.
5.
Treasury

Be responsible for the approval of day to day treasury movements adhering to the appropriate
financial policy and procedures of the organization.
6.
Other Duties

Other ad-hoc duties and tasks including covering the CFO when they are away from the business.
Profile

University degree in Business Administration with Finance focus

5-7 years of relevant experience in Finance and Controlling - especially within pharmaceutical industry
or in multinational companies

Experience in production controlling and working in lean-organization structures

Fluent English and German (oral and written)

Communication and organizational skills acting with a strong customer orientation and self-initiative

Knowledge of ERP and MS Office (Excel, PowerPoint)