Agenda
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CoA Structure
Example of FRS to FMS Mapping
Fund Codes
Chartfield Combinations
Commitment Control
Account rollup tree
FMS Overview (UPK)
Chart of Account (UPK)
Expense Transfer form
Budget Transfer form
FRS Screen 19
Actuals vs Budgets Report
Data Dictionary for Report 101
Chart of Account Structure
FRS to FMS chartfield mapping
FRS to FMS chartfield mapping
6 DIGIT FRS ACCOUNT TO FMS MAPPING
FRS to FMS chartfield mapping
4 DIGIT FRS OBJECT CODE TO FMS MAPPING
Fund Codes
Chartfield Combinations
Chartfield Combination Editing
Chartfield Combination validations will be implement in FMS. There are
currently six combo edit rules defined:
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Fund/Account
Account/Product
Fund/Deptid
Account/Detail Code
Fund/University Event
Fund/Deptid/Project ID
Commitment Control
Commitment Control is a PeopleSoft module that helps manage University
spending against predefined budgets.
Commitment control provides the functionality to:
• Create and maintain control budgets.
• Validate the following types of transactions against controlled budgets:
• Actuals expenses
• Pre-Encumbrances (created from requisitions)
• Encumbrances (created from Purchase Orders)
Commitment Control
 FMS uses the Commitment Control module to:
• Record and maintain budgets by defining ledger groups
• Grant and Capital projects funds will be controlled at the
fund/deptid/account rollup/project id/activity level
• All other funds will be controlled at the fund/deptid/account rollup
level
• Account rollup hierarchy structure is similar to the pools that currently
exist in FRS
Account Rollup
Account Rollup
Sample of Account rollup for Grants
Pool Account
Pool Description
51000
FACULTY - FT POOL
52000
53000
54000
55000
56000
Spending Account Range
51001
51999
52001
52999
53001
53999
54001
54999
55001
55999
56001
56999
FACULTY - ADJUNCT POOL
ADMIN/PROFESSIONAL POOL
SUPPORT STAFF POOL
PT (NON-INSTR) STAFF POOL
GRADUATE ASSISTANT POOL
User Productivity Kit (UPK)
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User Productivity Kit (UPK)
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User Productivity Kit (UPK)
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User Productivity Kit (UPK)
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FMS Overview (UPK)
Chart of Account (UPK)
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Expense Transfer form
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Budget Transfer form
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FRS – Screen 19
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Actuals vs Budgets report
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Actuals vs Budgets report
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Actuals vs Budgets report
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Actuals vs Budgets report
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Actuals vs Budgets report
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Data Dictionary for Report 101
Rows:
Revenue = money earned
Expense = money spent
Net Income = Revenue minus expense. Positive = surplus.
Negative = deficit
Columns:
Budget = Approved plan for revenues and expenditures
Actual = Actual posted revenues and expenditures
Pre-Encumbrance = Budget committed for purchase requisition
Encumbrance = Budget committed for purchase order or payroll
Remaining Balance = Budget minus actuals and commitments
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Thank You
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