Emergency Evacuation
Zayed University, Dubai Campus
SCOPE
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Purpose and Objectives of Evacuation Procedures
Assembly Points
Standard Fire Procedures: Immediate Response Priorities
Evacuation Sequence
Tasks: Emergency Response Team Members
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Tasks:
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Emergency Coordinator
Fire Wardens
Security Personnel
Assembly Point Coordinator
Securing workstation/ Office Close Down Procedures
PURPOSE:
EMERGENCY RESPONSE PLANNING
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TO ESTABLISH THE PROCEDURES FOR THE EVACUATION
OF OFFICES AND BUILDINGS
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TO ESTABLISH THE RESPONSIBILITIES FOR CLEARING
THE BUILDINGS
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TO EDUCATE PERSONNEL ON THE EVACUATION FORMAT
Objectives of Emergency Planning
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To ensure the minimizing of injuries and the saving
of lives in cases of emergency;
To ensure proper procedures are followed in any
emergency situation;
To ensure that all persons with disabilities,
including staff, clients and visitors, are assisted
and accounted for during an evacuation.
To ensure protection of University property and
assets;
To ensure the maintenance and support of
activities for responding to emergency situations;
Objectives of Emergency Planning (Cont.)
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To indicate what should be done if a fire is
discovered or there is a warning of a fire;
To stipulate personnel comprising the Emergency
Response Team (ERT) in the building;
To stipulate the duties and responsibilities of ERT
members appointed to supervise the evacuation;
To stipulate how occupants are accounted for
during an evacuation: evacuate the building
promptly to the respective assembly points.
Immediate Response Priorities
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Safety of lives is always the first priority;
Report the Incident;
Render medical assistance if necessary;
If the alarm rings, follow evacuation
procedures;
Once the building has been evacuated, do
not return until the “All Clear” has been
given.
STANDARD FIRE PROCEDURES
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If you discover a fire, DO NOT PANIC.
 Remove anyone from immediate danger; this means
from the room/ office of origin or in the immediate
vicinity of the fire, if it is safe to do so;
 If the fire is small and contained, locate the nearest fire
extinguisher and use it (if you know how to use it);
 Locate the nearest fire alarm/ break glass point and
activate it.
 Dial the Emergency Coordinator or the Security Officer
on the nearest telephone and inform them of the exact
location of the fire.
STANDARD FIRE PROCEDURES (Cont.)
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Close the door of the room of origin, without
taking personal risks;
Alert people in the surrounding offices;
Leave the building by the nearest emergency
exits;
DO NOT try to use the elevators as a means of
leaving the building;
Report to the Assembly Point Coordinator.
EVACUATION SEQUENCE
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Fire Alarm is activated
 Alarm is verified by Security Officer/Control Room
Operator
 In case of a real fire, the evacuation alarm is
activated and rings throughout the building
 Fire Wardens and Security Personnel commence
evacuating the staff – each fire warden responsible
for his/her own area
 Staff/ students/ visitors must leave the building
immediately upon the sounding of the alarm –
using fire exits
EVACUATION SEQUENCE (Cont.)
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Fire Wardens and Security Staff must double-check
their areas of responsibility;
 After double-checking, leave the building and report
at the Assembly Point;
 Staff/ students/ visitors must leave the building
immediately upon the sounding of the alarm, using
fire exits;
 Fire Wardens and Security Staff must double-check
their areas of responsibility;
 After double-checking, leave the building and report
at the Assembly Point.
TASKS: EMERGENCY COORDINATOR,
FIRE WARDENS AND SECURITY PERSONNEL
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If a Fire Alarm is activated
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Immediately silence the alarm
Ascertain, from fire panel, the exact location of alarm
Inform Security / Fire Wardens
Security Officer / Fire Wardens investigate
Emergency Coordinator remains at Reception/Control Room/
Fire Alarm Control Panel
Security / Fire Wardens report whether it is a false alarm or a
real fire
False alarm – reset fire alarm control panel
TASKS: EMERGENCY COORDINATOR,
FIRE WARDENS AND SECURITY PERSONNEL
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Actual fire – determine seriousness
Put out the fire using extinguishers
 Call 997
 Note detail down
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If it is serious – Emergency Coordinator sounds the
“EVACUATION ALARM”
Evacuate the building
REPORT TO “997” Sample
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Nature of the emergency:
Fire, bomb threat, etc.
 Your Name: Zayed University – Andy Brown
 Address: Academic City – area, Dubai
 Call Back Number: Control Room Number and
mobile number of Emergency Coordinator.
 Extent of the Fire: Fire out of control on 4th Floor,
spreading rapidly.
 Entry Points: From ------- Street – Main Entrance,
dry riser inlet behind building.
 Parking: Park in front of building.
RECORD OF DETAILS
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REMAIN AT RECEPTION/CONTROL ROOM/ FIRE ALARM CONTROL
PANEL AND RECORD THE FOLLOWING DETAILS:
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Time of activation
 Location of activation
 Time security investigated the alarm
 Time the alarm was confirmed / false alarm
 Time the Fire Brigade was informed
 Time the Fire Brigade arrived
 Time the Police arrived
 All actions taken
 Time the “All Clear” was given
 Time the alarm was reset
TASKS: SECURITY PERSONNEL
Security Officer goes to area of alarm and investigates
 Notify Emergency Coordinator of findings:
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False alarm
Small fire on 5th floor – extinguished with fire extinguisher
Big fire in back area of office – out of control, must evacuate
If it is a false alarm – remain in the area and reconfirm
If “EVACUATION ALARM” is activated – assist the Fire Wardens to
evacuate the building
Bring the elevators down to the Ground Floor and switch off
Security Officers to remain at Entrances to prevent people from
entering the building
Assist Fire Wardens in double-checking their areas of
responsibility
Assist the Fire Brigade, if requested
Report to the “Assembly Point”
TASKS: FIRE WARDENS
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Inspect Fire Fighting Equipment in your area of responsibility on a
daily basis
If the fire is in your area of responsibility – go to the affected area
and take control
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Small fire – extinguish
Big fire - report
If a false alarm – remain in the area and reconfirm
If “EVACUATION ALARM” is activated – evacuate your area of
responsibility
Double-check your area of responsibility
Keep the Emergency Coordinator informed
Ground Floor Fire Warden – ensure a Security Officer at the Main
Entrance
Assist the Fire Brigade, when necessary
Report to the “Assembly Point”
TASKS: ASSEMBLY POINT COORDINATOR
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Ensure you have a complete list of all the personnel working in
the Branch/ building
Appoint assistants in case of a big building like this one
In case of an “Evacuation Alarm”, immediately proceed to the
“Assembly Point”
Take control at the “Assembly Point”
Hold a “Roll Call” at the “Assembly Point”
Ensure everybody is accounted for
If somebody is not accounted for, inform the Emergency
Coordinator
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Who the missing person is
Where does the person work
Where he/she was seen the last time
Try to locate the missing person – might not be at work
Keep passing on all relevant information to the Emergency
Coordinator
ADDITIONAL TASKS - ERT
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Switch off all non-essential utilities;
Switch off the air-conditioning to prevent smoke
from getting to other offices;
Assist security-officers in switching off the
elevators
SECURING WORK STATION
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(TIME PERMITTING)
Switch off all electrical appliances, e.g.:
Computers
 Calculators
 Photocopiers
 Computer Terminals
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Clear all lose papers from your desk
Close all filling cabinets and cupboards
Close all windows
Switch off air-conditioning units
Switch off the lights
Leave the office, closing the door behind you
Report to the “Assembly Point”