GOAL IRELAND
INVITATION TO OPEN INTERNATIONAL TENDER REQUEST FOR EMERGENCY RESPONSE CAPACITY
REF: FWA GD-2015-003
CONTENTS OF THIS TENDER
1. Timetable
2. About GOAL
3. Instructions to Bidders
4. Submission of Offer
5. Selection Criteria
6. Information Required
7. Payment Terms
8. Conditions of Tender
9. Bidders Signature
10. Appendices:
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Annex 1 Specification
Annex 2 Emergency Response Job Description
Annex 3 Competency Framework
Annex 4 Personnel Proposed for Deployment – Template
Annex 5 Security Briefing Acknowledgement Form
Annex 6 Financial Offer
Annex 7 Submission Details
Annex 8 Sample Contract
Annex 9 GOAL Air Travel Policy Aug 2011
Annex 10 GOAL Standard Terms and conditions
Annex 11 Vendor Registration Form
Annex 12 Checklist for bidders
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TIMETABLE:
Issue of RFO:
Deadline for Reply:
Evaluation of Offers and Quality Control site visits
Issue of Contract (estimated):
16th June 2015
21st July 2015
28th July 2015
4th August 2015
1. ABOUT GOAL:
GOAL is an international humanitarian agency dedicated to the alleviation of the suffering of the
poorest of the poor. It was founded by John O'Shea in 1977.
GOAL's Mission Statement: To work towards ensuring that the poorest of the poor and most
vulnerable in our world and those affected by humanitarian crises have access to the fundamental
needs and rights of life, for example, food, water, shelter, medical attention and literacy. It is nondenominational, non-governmental and non-political.
GOAL has responded to nearly every major natural and man-made disaster in the past 30 years and is
currently operational in 16 countries globally. It also implements rehabilitation and long-term
development programmers and works with local partner organizations that have similar objectives.
While GOAL’s priority is to bring life-saving assistance to people affected by emergencies, through the
provision of food, healthcare and other basic requirements, it also prioritises programmes which care
for street children and people affected by HIV/AIDS.
2. INSTRUCTION TO BIDDERS
By submitting the Offer, the Bidder accepts in full the conditions of this RFO, waiving his/her own
conditions of sale.
Please read all instructions, terms and conditions carefully, and ensure your information and
documentation is provided on time as failure to do so may result in rejection of your bid.
If clarification is required on this tender please send your query to tenders@goal.ie. Please include
the tender reference number and words “clarification required” In the subject line. Your query will
then be forwarded to the relevant person. Please do not address emails to specific GOAL staff
members.
Queries and clarifications will be accepted up to 14th July 2015. Question and answer documents will
be published on GOAL’s website. No questions or clarifications will be accepted after 14th July 2015.
3. SUBMISSION OF OFFERS
Offers must be delivered in one of the following ways:
1. In a sealed envelope to the following address:
GOAL Ireland
P.O Box 19
Dun Laoghaire
Co. Dublin
Ireland
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Your proposal, in original and as outlined in Annex 7 (Submission Details), should be sealed in an
envelope marked as follows:
FWA GD-2015-003 Emergency Response Capacity
Not to be opened before 16:00 GMT, 21st July 2015 by the tender committee
2. By email to the following address, following the instructions in Annex 7 (Submission Details):
hqtenders@goal.ie
The subject line and email body should be referenced as outlined in Annex 7 (Submission Details):
For the Technical offer –
RFO FWA GD-2015-003 Emergency Response Capacity/Technical Offer/Email x of x
For the Financial offer –
RFO FWA GD-2015-003 Emergency Response Capacity/Financial Offer/Email x of x.
If submitting by e-mail please include scanned signed copies of your bid, not soft copies.
Important: Offers transmitted in any other manner than those indicated above or offers received after
the deadline date and time will not be considered. Proof of sending is not proof of delivery, and GOAL
is not responsible for any faults in computers, network or physical delivery systems.
All responses will be opened by the GOAL Tender Committee and all Bidders will be notified of the
results.
4. SELECTION CRITERIA:
When analysing the Offers, the following (not in order of importance) are the selection criteria for this
tender:
1. Daily rate per category
2. Number of staff available for deployment per category
3. Quality of experience of staff available for deployment
4. Acceptance of GOAL payment terms & conditions
5. Experience of Vendor in similar deployments
6. Financial capability
7.
Submission of complete tender documents including all requested supporting
documents and properly filled annexes.
5. EXCLUSION CRITERIA:
Vendors shall be excluded from the tender if they or their staff or affiliates are in any of the
following conditions:
1. Bankrupt or being wound up, in administration or having entered into an arrangement with
creditors, have suspended business activities, are the subject of proceedings concerning
these matters, or are in any similar situation under national legislation or regulations.
2. They or any persons having power of representation, decision making or control have any
convictions concerning professional conduct by a judgement of a competent authority.
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3. They have been guilty of grave professional misconduct proven by any justified means,
including by International Organisations.
4. They are not in compliance with obligations related to the payment of social security or
taxes in accordance with the country where the company is registered; or those where the
contract may be performed.
5. They or any persons having power of representation, decision making or control over them
have been the subject of a judgement which has the force of res judicata for fraud,
corruption, involvement in a criminal organisation, money laundering or any other illegal
activity.
6. Been declared to be in serious breach of contract for failure to comply with contractual
obligations.
In addition, contracts may not be awarded to tenderers who are, during the procurement period for
this contract:
 Subject to a serious conflict of interest
 Guilty of misrepresenting the information required by GOAL as a condition of participation in
this tender, or fail to supply the information.
6. INFORMATION REQUIRED
As part of this tender, for all services required as described in Annexes 1 to 5, please submit all relevant
information requested, as outlined in Annex 11 (Vendor Registration Form), Annex 7 (Submission
Details), and Annex 6 (Financial Offer).
Please complete all information as requested in Annex 6. If you wish to offer more information, please
do so as an attachment for Annex 6 or Annexes 11 or 7. Incomplete offers will be rejected. If you do
not have information for a particular category, please place a line through that space to indicate it is
intentionally left blank. If Annex 6 is not filled in, the bid will be considered inadmissible and rejected.
A. SUPPLIER INFORMATION
GOAL requires all existing and new suppliers to complete a Vendor Registration Form (Annex 9) and
submit this with your offer in order to qualify for this tender process.
In addition to the information requested in the Vendor Registration Form, please also provide
supporting documents as requested in Annex 7.
All successful bidders will be the subject to GOAL’s Standard Terms and Conditions, located in this
document under Annex 10.
B. SPECIFICATION OF ITEMS
Please give a full specification of the service being offered, including the CVs of personnel as
requested; including all relevant national and international standards complied with, or certifications.
Please submit all information required in Annexes 6, 7 and 11. Additional or alternative information
may be provided by attaching further documents.
If your response deviates from GOAL’s requirement specifications in this RFO (method of response,
method of payment, etc.), please fill in Annex 6 and supply extra details either with Annex 6 or in
attachment with the Technical Offer as necessary and appropriate.
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GOAL requires your company to provide accurate and true information in both your quote and any
other information provided verbally or through email throughout the process of RFO submissions and
tender clarifications. All information provided to GOAL as part of this RFO process should be accurate,
should any false information be provided on behalf your company this will lead to exclusion from the
RFO.
C. PRICING:
1. Prices must be expressed in United States Dollars (USD) or Euros (EUR). Please indicate in Annex
6 which currency you are using.
2. For price comparison, GOAL will use the exchange rate to Euros on the day of opening the tenders.
3. Individual prices must be provided in Annex 6. If you have further information to add to the
information contained in Annex 6, please attach those details to Annex 6 as part of the Financial
Offer.
4. Any discount offered to GOAL must be clearly indicated as a percentage of the overall cost.
D. LEAD AND DELIVERY DETAILS
1. Detailed schedules and timings will be negotiated with the successful supplier.
2. The service should be of requested quality and free of defect. The supplier shall be liable for all
losses due to poor quality or misrepresentation of services provided.
3. Only compliant and accurate services, that meet GOAL specifications, shall be accepted and paid
for by GOAL.
4. For deployed individuals whose services are unacceptable to GOAL, the deployment contract will
be terminated and payment made only for daily rate of days worked to termination. Cost of flights
will be reimbursed by the supplier to GOAL.
E. CERTIFICATE OF SOURCE AND QUALITY CERTIFICATES
1.
2.
All suppliers must verify their nationality by providing a certificate of nationality, company
registration documents or similar.
GOAL may be required under certain funding or types of programmes, to make background
checks on employees, associates, consultants and other persons related to the Supplier.
F. SIGNED COPY OF THIS DOCUMENT
Please print off and sign a copy of this document (see below section 10) to indicate that you have read,
understood and agree to the contents.
This RFO, in conjunction with Annex 6 (Financial Offer), Annex 10 (GOAL Standard Terms & Conditions)
and Annex 11 GOAL Vendor Registration form, must all be filled in, signed and stamped. All supporting
documents requested in Annex 7 (Submission Details), must be signed and returned with your offer.
7. PAYMENT TERMS
1. Payment will be made to the vendor by bank transfer within 30 days from receipt by GOAL of
invoice and receipts mentioned in the contract according to the agreed schedule.
2. There will be liquidated damages equivalent to a deduction of 0.2% per day or part thereof for
late delivery due to default on the part of the vendors, but no more that accumulative 5%, upon
which GOAL has a right to cancel the order with a vendor or look for alternative solutions. This
includes instances where the services are rejected due to bad quality and should be replaced,
exceeding the agreed delivery time.
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8. CONDITIONS OF TENDER/RFO
1. GOAL reserves the right to deal with any Offer of its choice or any or all parts of the Offer and to
purchase services from various Offers. GOAL is not bound to accept the lowest Offer or any Offer.
2. This document is not a contract or an Offer into a contract, but is a request for a quotation for the
product indicated in the RFO annex
3. GOAL does not undertake to pay by letter of credit or in advance of delivery.
4. Respondents are bound by their Offer for a period of 60 days as from the closing date of bids. If
the validity of your offer is less than 60 days, or more than 60 day timeframe, please, clearly
indicate same in your commercial offer
5. GOAL is in no way responsible for any costs associated with preparing the RFO response.
6. GOAL reserves the right to alter the dates of the timetable.
7. GOAL will inform each respondent to the results of the decision on their Offer; this process is not
open to the public. GOAL is not obliged to justify or explain selection to any respondent.
8. Any queries about this RFO should be addressed in writing to GOAL via email on tenders@goal.ie.
No queries will be accepted after 14th July 2015.
9. Any contract that results from this tender will be subject to GOAL Ireland’s standard Terms and
Conditions.
10. BIDDER’S SIGNATURE.
I have read and understood this document
Signed:
Date:
Name:
Position:
Organisation:
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