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FINANCE OFFICER
IN VIETNAM
ORGANIZATION/
PROJECT
BACKGROUND
ADRA Vietnam is an International Non-Government Organization. The basis for its
existence, its reason for being, is to live for, help and work with those in need.
DEPARTMENT
Administration
POSITION TITLE
Finance Officer
CODE
OA2
LOCATION
ADRA Vietnam Country Office, Room 221-224, Building E1, Trung Tu Diplomatic
Compound, No. 6 Dang Van Ngu Street, Hanoi, Vietnam
LENGTH OF
CONTRACT
Indefinite – long term
ADRA Vietnam started its active presence in Vietnam since 1989 with initial
shipment of medicine from the US under ADRA Indochina based in Bangkok,
Thailand. Its office was located in Hanoi since 1993. Over the past two decades of
operation it has implemented more than 120 projects in more than 50 of provinces
in Vietnam.
INCUMBENT
REPORTS TO/
SUPERVISED BY
ADRA Vietnam Country Director
SUPERVISES
Administrative & Accounting Assistant, Office Management Assistant, Cleaner
HOURS OF WORK
40 hours/week
BENEFITS/
INSURANCE
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TERMINATION
April 02, 2008
Net salary (around 600usd/month)
Medical inpatient and outpatient coverage for employee - through AonCare
13th month salary/annual bonus
Vietnam Social & Health Insurance (23%) - Note: ADRA pays total 23%
(17% employer, 6% employee)
Extra health and accident insurance - through AonCare
Per diem (inter-provincial) - max 160,000 VND (40,000 each meal &
overnight)
Per diem (intra-province outside of workstation) - max 80,000 VND (20,000
each meal & overnight)
Annual leave - 15 days with one additional day every two years
employment in ADRA
Sick leave - 15 days with pay (besides what is stipulated in Vietnam Labor
Law)
Personal leave - (Vietnam Labor Law)
Severance Pay/provident fund (double times than Vietnam Labor Law)
Maternity leave - 4 months with full pay (better than Vietnam Labor Law)
National holidays - in accordance with Vietnam Labor Law
30 Days Notice Required
ADRA Vietnam– Job Description
Page 13
JOB OVERVIEW/
GENERAL
DESCRIPTION
JOB DUTIES/
RESPONSIBILITIES
The Finance Officer (FO) has overall responsibility for financial and administrative
operation of ADRA Vietnam. The major duties of the post include management of,
and reporting on the office’s financial transactions of Country Office administrative
operating fund and projects’ fund. Ensuring the use of fund for Country Office and
projects’ activity in compliance with the agency and donor financial regulations is
a primary function of the FO. In addition, the FO will assist the Country Director
and Programs Managers in strategic budgeting and cash flow planning. The FO
will provide training on financial reports and procedures for project staff that is
responsible for managing project’s petty cash. When a new project is funded, the
FO will support Project Manager to set up new work station (if required) and
provide financial and operation orientation to new project staffs.
The position is also responsible for making sure ADRA Vietnam's interests and
beliefs to be observed and looking for sustainability of the organisation.
Specific duties on finance management:
 Responsible for developing and implementing accounting and internal control
systems
 Authorize all banking transactions including deposits, withdrawals and
transfers
 Responsible for keeping accounting records current and auditable
 Check and authorize employee expense reports at the Country Office
 Check and authorize employee cash advance requests at the Country Office
 Check and authorize reconciliations between ADRA Vietnam and other ADRA
offices, between ADRA Vietnam’s bank accounts and ANZ Bank – Hanoi
branch
 Check and approve all entries of admin and project’s journal vouchers, bank
vouchers and receipt vouchers
 Responsible for producing the monthly financial statements and other
financial reports as needed for admin and projects
 Responsible for distribution and interpretation periodic financial reports to the
ADRA Vietnam Board, donors, ADRA Asia Regional Office and host
government
 Function as primary point-of-contact with ADRA donor offices, ADRA Asia,
ADRA HQ or any other organizations for matters related to finance.
 Review and authorize monthly payroll for ADRA Vietnam employees
 Work closely with the Country Director and Project Managers in financial
matters
 Responsible for strategic budgeting and cash flow planning
 Responsible for asset management
 Responsible for preparing and managing annual administration budget
 Assist the human resource department to ensure personnel policy is in
compliance with Vietnamese Government such as paying social and health
insurance, and personal income tax to the government
 Provide training to staff on finance when necessary
Specific duties on portfolio development/management
 Assist regional managers in preparation of project budgets/proposals
 Assist in the financial monitoring and evaluation of field programs
 Ensure new funding opportunities are available for ADRA Vietnam
Specific duties on country office administration
 Responsible for developing finance policy and assist with other policy
development
 Secretary of ADCOM - Prepare agenda and minutes for ADCOM
 Member of ADRA Vietnam Board
 Represent ADRA Vietnam in forums/meetings as required
April 02, 2008
ADRA Vietnam– Job Description
Page 23
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MEASURABILITY/
EXPECTED
OUTCOMES
REQUIRED
COMPETENCIES
Assist the Country Director in communication and issues with the Vietnamese
government and other organizations
Success Will Be Demonstrated By:
 Accurate and timely finance and audit reports distributed and submitted to
donors and other stakeholders as required.
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Efficient finance management system ensures that ADRA Vietnam meets
international accounting standards and receives qualified audits for
administration and projects.
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Input on proposal budgets; strategic budgeting and cash flow planning in
place; annual budgets approved and being followed.
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Evaluation trips conducted; finance department operating efficiently and
effectively.
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Good banking arrangements in place.
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Assets tracked and registered.
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Financial policy in place and compliance.
Adequate insurance coverage for all ADRA Vietnam staff.
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Financial training plan implemented. Staff appraisals conducted.
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Good decisions made for finance related issues.
Knowledge:
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Understanding of international accounting and finance management
standards, and INGO accounting practices, regulations and system in
Vietnam.
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Bachelor degree in accounting or finance related area.
 2 years experience in financial management in a non-profit organization.
Skills:
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Good use of computer: accounting software, spreadsheets, emails and
internet.
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Ability to coordinate with other departments and programs managers in
relation to financial management of projects and funding opportunities.
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Vietnamese national. Fluency in written and spoken English/Vietnamese.
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Strategic thinking, management skills.
 Ability to work in a team.
Attitudes:
Employee:
Date:
April 02, 2008
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High level of personal and professional integrity and the ability to make
consistent decisions.
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Carefulness
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Proactiveness
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Helpfulness with colleagues
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Respect ADRA's missions, values and beliefs. Compliance with ADRA
Vietnam's working policy and HR manual.
Supervisor:
Date:
ADRA Vietnam– Job Description
Page 33