Bookmark File
Digital Preservation: Planning & Activity
Compiled by Gayle Palmer, Instructor (sites accessed May 2009)
Section 1: Understand your audience
Society for Information Management, Advanced Practices Council. "Information Lifecycle Management
Concepts, Practices and Values.” James E. Short, April 2008.
simnet.org/Portals/0/Content/Library/APC%20Research/ILMreport.pdf
The report reviews practices in place among IT managers. The report was authored by Dr. Jim
Short, research director of the global information industry center at the University of California,
San Diego.
D-Lib Magazine, March/April 2008, Volume 14, Number 3-4
Rethinking Personal Digital Archiving, Part 1: Four Challenges from the Field.
Catherine C. Marshall, Microsoft Research.
doi:10.1045/march2008-marshall-pt1
Rethinking Personal Digital Archiving, Part 2: Implications for Services, Applications, and
Institutions. Catherine C. Marshall, Microsoft Research.
doi:10.1045/march2008-marshall-pt2
D-Lib Magazine, January 2000, Volume 6 Number 1
"Best Practices for Digital Archiving: An Information Life Cycle Approach." Gail M. Hodge.
www.dlib.org/dlib/january00/01hodge.html
An article covering the entire "life cycle" of a digitization project.
Clifford Lynch, “Authenticity and Integrity in the Digital Environment”
www.clir.org/pubs/reports/pub92/lynch.html
California Digital Library (CDL)
www.cdlib.org/inside/projects/preservation/
This sites provides a definition of their activities, audience, policies and criteria for action for CDL
access and preservation repositories
Online Archive of California
www.oac.cdlib.org/about/
(OAC) is a digital information resource that facilitates and provides access to materials such as
manuscripts, photographs, and works of art held in libraries, museums, archives, and other
institutions across California.
California examples of digital repository mission, goals and collection criteria:
Stanford University, Libraries & Academic Information Resources: Digital Library Program, How to start a
digital project.
www-sul.stanford.edu/depts/dlp/services/howto.html
Includes a mission statement, ingest instructions and project form.
USC Libraries Digital Archive, About the Digital Archive
digarc.usc.edu/search/controller/about.htm
Brief explanation of the mission of the repository
Digital Preservation: Planning & Activity, Season 2008 - This material has been created by Gayle Palmer for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology
Act, administered in California by the State Librarian. Any use of this material should credit the author and funding source.
UCLA Library Digital Collections, About the Digital Library Program
www2.library.ucla.edu/libraries.2639.cfm
Lists UCLA Library Criteria for Digital Projects and defines the intended audience
Section 2: Understand preservation actions
TUTORIAL
Cornell Tutorial, Digital Preservation Management site. 3. Obsolescence & Physical Threats
www.icpsr.umich.edu/dpm/dpm-eng/oldmedia/index.html
Review the full Digital Preservation Management web site and complete the quizzes to test your
knowledge and understanding of the issues.
LOOK UP TECH TERMS: File formats defined. whatis.com
http://whatis.techtarget.com/fileFormatA/0,289933,sid9,00.html
Site discusses the variety and complexity of change in technical formats. Look up the file type
.doc, .jpeg or .pdf. For example, according to this one source, there are currently over 3000
different digital file formats in existence. And that number does NOT take into account the
various “flavors” of the same file format. It counts .DOC one time – even though MSWord
documents created 10 years ago are different from MSWord documents created today.
California Digital Library (CDL)
www.cdlib.org/inside/projects/preservation/#Initial
How does CDL prioritize the collections considered for preservation action? Listed here are
current efforts to focus on materials determined to be at risk.
CONTENTdm Digital Collection Management Software
www.oclc.org/contentdm/default.htm
CONTENTdm is a full range of integrated tools—for organizing and managing to publishing and
searching collections. Site contains software specifications and functions
OCLC Digital Archive Service
www.oclc.org/digitalarchive/default.htm
The Digital Archive provides a secure, managed storage environment for digital master files and
digital originals. Site contains software specifications and functions
Section 3: Understand requirements of preservation tools
Open Archival Information System (OAIS) reference model.
DEVELOPING AN ISO REFERENCE MODEL FOR AN OPEN ARCHIVAL INFORMATION.
Library of Congress. June 13, 2003. LOC 13 June 2003
nost.gsfc.nasa.gov/isoas/presentations/oais_tutorial_200306.ppt
OAIS model described.
From Wikipedia: Open Archival Information System
http://en.wikipedia.org/wiki/Open_Archival_Information_System
Useful for understanding the basic model and its development history.
OCLC Research Programs. Preservation Metadata and the OAIS Information Model: A Metadata
framework to support the preservation of digital objects.
Digital Preservation: Planning & Activity, Season 2008 - This material has been created by Gayle Palmer for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology
Act, administered in California by the State Librarian. Any use of this material should credit the author and funding source.
www.oclc.org/research/projects/pmwg/pm_framework.pdf
The OAIS framework currently enjoys the status of a de facto standard in digital preservation.
Trusted Digital Repositories: Attributes and Responsibilities: An RLG-OCLC Report
www.oclc.org/programs/ourwork/past/trustedrep/repositories.pdf
Core Requirements for Digital Archives. Center for Research Libraries (North America).
http://www.crl.edu/content.asp?l1=13&l2=58&l3=162&l4=92
In January 2007 representatives of four preservation organizations convened at the Center for
Research Libraries in Chicago to seek consensus on core criteria for digital preservation
repositories, to guide further international efforts on auditing and certifying repositories. The
organizations were: The Digital Curation Center (U.K); DigitalPreservationEurope; NESTOR
(Germany) and Center for Research Libraries (North America). Ongoing work is coordinated in
the U.S. by the Center for Research Libraries.
Section 4: Understand planning & funding strategies
Northeast Document Conservation Center.
NEDCC Surveying Digital Preservation Readiness: Toolkit for Cultural Organizations.
Planning for Digital Preservation: A Self-Assessment Tool. A list of questions to help staff of cultural
institutions think through preservation of their digital collections
Association of Research Libraries
Lars Mayer, Editor. Safeguarding Collections at the Dawn of the 21st Century: Describing &
Measuring Contemporary. Preservation Activities in ARL Libraries. May 2009
Keeping Research Data Safe
Beagrie, N. (2008) Keeping research data safe: JISC research data digital preservation costs
study. JISC report, May, 2008.
Other useful sites:
Project Management
The Diverse and Exploding Digital Universe
An IDC White Paper - sponsored by EMC. An Updated Forecast of Worldwide. Information
Growth Through 2011. International Data Corporation. March 2008
HANDBOOK FOR DIGITAL PROJECTS: A Management Tool for Preservation and Access.
Maxine K. Sitts, Editor.Northeast Document Conservation Center, Andover, Massachusetts, ©
2000. PDF version at: www.nedcc.org/oldnedccsite/digital/dman.pdf
NEDCC resources, Preservation Leaflets, Reformatting
www.nedcc.org/resources/leaflets.list.php
1.
2.
3.
4.
Digital Technology Made Simpler
The Relevance of Preservation in a Digital World
Digital Preservation "NEW 2007"
Preservation and Selection for Digitization "NEW 2007"
Digital Preservation: Planning & Activity, Season 2008 - This material has been created by Gayle Palmer for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology
Act, administered in California by the State Librarian. Any use of this material should credit the author and funding source.
5. Outsourcing and Vendor Relations "NEW 2007"
6. Digital Preservation Readiness Webliography April 2008
7. Selected Cultural Heritage Digitization Bibliography "NEW 2007"
Council of State Archivists. Products of the Closest to Home Project and the Local Government Archives
Task Force
www.statearchivists.org/lga/
Includes various reports to the task force.
Jami Awalt, "Training in Managing Local Government Archival Records"
Geof Huth, "Sustainable Funding for Local Government Archives"
Gregory Hunter, "Impact of Information Technology on Local Government Archival Records"
Bruce Dearstyne, "Raising Awareness and Strengthening Advocacy"
PREMIS (PREservation Metadata: Implementation Strategies) Working Group
www.oclc.org/research/projects/pmwg/
Implementing Preservation Repositories For Digital Materials: Current Practice And Emerging
Trends In The Cultural Heritage Community. Provides information on metadata standards for
preservation actions.
OCLC Digital Archive: Digital Archive Metadata Elements.
www.oclc.org/digitalarchive/about/works/metadata/default.htm
Provides a guide to the official OCLC Digital Archive Metadata Elements guide.
Guidelines for Management, Appraisal and Preservation of Electronic Records
Public Records Office, National Archives, United Kingdom
www.pro.gov.uk/recordsmanagement/erecords/guidelines/default.htm
Provides detailed advice and guidance for electronic records management.
Center for Technology in Government, SUNY at Albany, NY. Models for Action: Practical Approaches to
Electronic Records Management & Preservation.
www.ctg.albany.edu/publications/reports/models_for_action
Kelly, Kristine L., Kowlowitz, Alan, Pardo, Theresa A., and Green, Darryl E. Center for
Technology in Government, SUNY at Albany, NY, July 1998.
The report of a NHPRC-sponsored project conducted jointly by SUNY's Center for Technology in
Government and the New York State Archives and Records Administration. The project was
designed to try and develop a practical way to incorporate electronic records requirements into
the design of new information systems, with the emphasis on practical tools. One of the project's
results was the Functional Requirements to Ensure the Creation, Maintenance, and Preservation
of Electronic Records.
Glossary sites
Digital Preservation Coalition, United Kingdom. Definitions and Concepts
www.dpconline.org/graphics/intro/definitions.html
Working set of terms and definitions for commonly used concepts.
Cornell Digital Preservation Tutorial. Digital Preservation Strategies
www.icpsr.umich.edu/dpm/dpm-eng/terminology/index.html. Many digital preservation strategies
have been proposed, but no one strategy is appropriate for all data types, situations, or
institutions.
Digital Preservation: Planning & Activity, Season 2008 - This material has been created by Gayle Palmer for the Infopeople Project
[infopeople.org], supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology
Act, administered in California by the State Librarian. Any use of this material should credit the author and funding source.