Interview Expenses Claim Form
Please read the conditions of use overleaf before completing this form in BLOCK CAPITALS.
Name:
Address:
Post applied for:
Faculty/
Department:
Reference No:
Date of interview:
Expenses claimed:
Date of
journey:
Journey from:
Journey to:
Method of transport:
(e.g. air, train, tube)
Total claimed:
Cost of ticket:
£
Flight details:
If you are claiming for airfare costs, please provide the following additional details:
Name of HR Officer who approved your flight costs:
Airline company:
Flight number:
Your Bank Account Details:
For Internal office use only:
Bank name
and address
Sort code:
Account no:
Roll no:
I have read the conditions of use overleaf and confirm that the above expenditure has been incurred solely in
connection with attendance at the above interview.
Signed:
Date:
Interview Expenses – Conditions of Use
The School of Oriental and African Studies will reimburse expenses solely incurred in connection with
attendance at interviews in line with these conditions of use. If you will be extending your visit to London to
undertake additional personal or business activities, the School will reimburse any costs solely related to your
interview and may only reimburse a proportion of any other costs deemed appropriate by the School.
Travel Expenses
Please note that the School will pay a maximum of £250.00 towards the cost of travel expenses per candidate
(except for Academic (teaching and research) posts or Senior Administrative vacancies at Grade 9/AC4 or
Grade 10/AC5 for three years duration or more). Candidates should take this into consideration when making
their travel arrangements. Further information can be obtained from your HR Assistant.
Original receipts and/or tickets must be attached to your form in support of your claims. Photocopies will
not normally be accepted.
After your interview, please return your completed form and receipts to: The Human Resources Department,
The School of Oriental and African Studies, Thornhaugh Street, Russell Square, London, WC1H 0XG, UK.
Payment will normally be made by bank transfer.
Train
Second class travel only will be reimbursed. When possible, off-peak trains should be used.
Car
The School will not normally pay for car mileage unless the cost is cheaper than the equivalent public transport
fare - a written quote from the travel company will be required. Car mileage will be reimbursed at the rate of 40p
per mile.
Parking
Please note that parking facilities around the School are very restricted and expensive, particularly at the Russell
Square Campus. Disabled candidates who intend to travel by car should contact their HR Officer in advance to
try to arrange access to the School’s disabled parking spaces if possible. Parking fees are at the candidate’s
own expense.
Congestion charge
The School is unable to pay the congestion charge for candidates travelling by car to interview.
Taxi fares
The School will not normally reimburse taxi fares except for disabled candidates who are unable to use other
means of public transport. In such cases, candidates should notify their HR Officer in advance of the interview.
Overseas travel
Candidates travelling from overseas are required to provide details of flights (cost, dates and times of travel,
airline company and flight number) to their HR Officer for authorisation before booking their flight. The School will
only reimburse the costs of economy class airfares which have been authorised by a member of the HR
Department. Candidates are responsible for making their own visa arrangements to enter the UK (if required)
and are advised to make the appropriate visa arrangements before finalising travel arrangements.
Overnight accommodation
The School will meet the cost of the overnight accommodation where this is necessary because of the distance a
candidate has to travel to attend for interview. Candidates requiring overnight accommodation should contact
their HR Officer who will book bed and breakfast accommodation for the candidate and provide them with the
details. The School will not normally reimburse accommodation directly booked by candidates.
Additional Information
Access Requirements
If you have any specific access requirements, please contact your HR Officer as soon as possible.
Travel to SOAS
Maps, location and information on travelling to SOAS: www.soas.ac.uk/contact/location.cfm?navid=1110
Travel from Heathrow Airport
Candidates travelling from Heathrow Airport are advised to use take the Piccadilly London Underground tube
line to either Russell Square station (for interviews at the Russell Square campus or hotel accommodation at the
Tavistock Hotel) or Kings Cross St Pancras Station (for interviews at Vernon Square Campus). Alternatively,
candidates can use the A2 National Express coach service from Heathrow Airport to Russell Square.
Travel from Gatwick Airport
To Russell Square (main) campus and Tavistock Hotel: Take the Thameslink Train to Kings Cross and take the
southbound tube train (Piccadilly line) to Russell Square tube station. Alternatively, candidates can take a train
service to Victoria Train Station and then take the tube train to Russell Square (take the north-bound Victoria line
to Green Park Station and then change to the north-bound Piccadilly line for Russell Square).
To Vernon Square campus: Take the Thameslink Train to Kings Cross Station or an alternative train service to
Victoria Station and then take the tube train to Kings Cross (northbound Victoria Line).
Travel information websites
Maps, location and information on travelling to SOAS: www.soas.ac.uk/contact/location.cfm?navid=1110
For tube, bus and London journey planner information: www.londontransport.co.uk/tfl
National express coaches: www.nationalexpress.com
National rail information (including timetables): www.nationalrail.co.uk