Grant Program Project Manager

Functions under the guidance and direction of the Grant Program Administrator, Department of
Emergency Management.

Requires an in-depth, working knowledge of federal grants rules, regulations, programs and
publications as well as City Fiscal rules, policies and procedures.

Requires a familiarity with first responder issues and a close working relationship with police, fire,
emergency medical, public works, and security personnel.
Description of Duties and Responsibilities
%age ot Time
Conduct needs assessment of project affected city agencies for areas of
identified gaps that are to be improved capabilities in responding to
community emergencies, from which grant, private non governmental grant
funds, and awards shall leverage city funds in meeting identified needs.
10
Perform comprehensive research on grant program and grant funded
project based on timely grant requirement submittals as related to prior
identified gaps for city agency(ies).
10
Make project management recommendations as to managing grant funded
projects among participating city agencies as to agencies’ resource
requirements of staff, time, equipment, training, and other resources as
identified, including contracted consultant services as needed within the
grant performance period.
10
Develop budgeted costs for grant funded project(s) for which City & County
of Honolulu procurement and vendor payments will be implemented in a
timely manner for the Department of Emergency Management.
15%
Develop short term and long range goals and objectives, including
timeframes, costs, project plans and milestones, and measures of
effectiveness for achieving and accomplishing a successful project(s).
5
Specific Duties and Responsibilities
Facilitate needs of the Homeland Security Grant Program Honolulu Urban
Area Working Group (HUAWG) by coordinating regular meetings and
meeting fiscal requirements of grant project participants and making
periodic reports to HUAWG on project’s milestones and challenges.
15
Track and monitor Homeland Security Grants expenditures and ensure that
encumbrance timelines as required by state and city administrative
agencies are met.
10
Coordinate purchase orders, procurement procedures, invoicing processes
and other fiscal requirements to expedite grant related expenditures and
reimbursements, as needed.
10
Prepare grant narrative and fiscal reports as required and requested to
State Civil Defense and Department of Homeland Security, in the
Department of Emergency Management’s role as the project manager point
of contact for the City & County of Honolulu.
15
D:\533566051.doc
3/8/2016
DEM Grant Project Manager
Develop, monitor, and maintain reliable vendor relationships for grant
related purchases.
Assist in tracking and coordinating grant project funds received to prevent
duplication of grants and/or possible grant violations.
D:\533566051.doc
3/8/2016
DEM Grant Project Manager