JOB DESCRIPTION
JOB TITLE:
Human Resources Administrator
REPORTS TO:
Human Resources Officer
DESCRIPTION AGREED BY:
Human Resources Officer
LOCATION:
Wilton Centre
DATE:
April 2013
1.
PURPOSE
To provide a comprehensive Human Resources Administration service for CPI, CPIIS and
spin out companies, in support of the HR Department.
2.
DIMENSIONS
Approximately 200 employees and other contracts of employment.
Two main sites plus smaller offices throughout the UK.
Approximately £6 million annual salary costs
3.
ORGANISATION CHART
394-HR Administrator
April 2013
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4.
5.
PRINCIPAL ACCOUNTABILITIES

To provide administrative support for the HR Officer in relation to the full employment
cycle for all employment types, including, all contracts of employment with relevant
correspondence, letters, emails and reports.

To provide administration for absence management in relation to sickness, holidays
and other absence reasons, to ensure that the correct absence process is followed,
accurate information is recorded, filed, and updated for efficient data retrieval.

To provide administration from start to finish for all recruitment campaigns. Work
alongside Managers to ensure the recruitment process is followed. Liaise with
external organisations for advertising while adhering to procurement and compliance
procedures. Oversee that the Induction process is appropriately carried out for new
employees.

To be the guardian of the HR information systems to ensure that accurate information
is recorded, filed, and updated for efficient data retrieval, on systems such as, the HR
Database System, manual and computerised personnel records and other HR
information systems, including HR folders, record logs, spreadsheets, etc.

To provide administrative support for the Learning and Development Co-ordinator in
relation to all company training and development.

To provide accurate financial information to the Finance Department, for new starters,
change in salary, bonuses, pension, leavers, and any other financial changes. To
ensure that financial information is recorded on the financial spreadsheet.

To provide administration in relation to CPI’s Service Providers, including Medical
Providers, Pension Providers, and Occupational Health Providers.

To ensure purchase orders are raised for HR services and HR related matters are
accurately calculated and recorded.

To provide administration support to CPI’s Spin Out Companies as appropriate.
SKILLS
The ideal job holder will have experience of HR administration, systems and processes
within a science / manufacturing / commercial environment in an organisation comparable
in size to CPI.
The job holder will understand the confidentiality of the position and have the ability to use
their initiative in any situation. Good communication skills and be confident to approach
any level of employee within CPI and external organisations for information.
394-HR Administrator
April 2013
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