Class of 2016 College Bulletin #2 November
UPCOMING DATES AND DEADLINES
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Thursday November 12, 2015 -MACAULAY HONORS Green CUNY Transcript Request Forms (with
document receipt form from CUNY (example included in college procedures booklet) are due (Macaulay
Deadline December 1, 2015)
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Thursday November 19, 2015– Financial Aid night for college bound seniors/parents @ 6:00 pm Room 106108. STUDENTS SHOULD ATTEND Students will need to navigate the financial aid office once on
campus. It’s important to learn more about the process now.
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Friday November 20, 2015 Green CUNY Transcript Request Forms (with document receipt form from
CUNY – example included in booklet) are due. General Admission to CUNY colleges.
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Tuesday December 1, 2015 PINK transcript request forms due for January-15 deadlines.
UPDATE ON SCHOOL DOCUMENT SUBMISSIONS- Deadlines to submit transcript requests are broken
down by application types. This is the best way to stay organized while handling the requests for the class of
2016. Transcript requests will be collected and processed in the following phases. Please kindly honor these
procedures. All requests are date stamped to ensure that deadlines are followed and requests are processed in the
order they are submitted.
Phase #1 Transcript requests for November 1, 2015 have been successfully submitted. For any unusual
circumstances (for example: College not posted correctly, college not listed on Common app,
recommendation unavailable-Ms. Harris will contact the student to correct the issue).
Phase #2 Documents will be submitted to colleges with a deadline of November 15, 2015.
Phase #3 Documents for SUNY colleges and colleges with rolling admissions will be submitted.
Phase #4 CUNY applications will be managed reviewed and any necessary documents will be submitted to
CUNY colleges (UAPC). PLEASE DO NOT FORGET TO INCLUDE YOUR OSIS# ON YOUR CUNY
APPLICATION.
Phase #5 Documents for colleges with January 1-15 deadlines will be submitted.
1. Updating Naviance College lists and decision types change please keep your naviance accounts as up-todate as possible. Remove colleges you are no longer interested in applying to. All school forms and
Naviance should match identically in order to limit error and confusion.
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Make sure your colleges are listed on both Naviance and The Common Application.
Complete the privacy notice on your Common Application Account – Once completed this cannot
easily be changed,
Match your Common Application and Naviance accounts. (Tutorial provided in prior
correspondence)/
Make sure you have correctly entered the decision plan properly on BOTH accounts.
Common Application Tip: Do not use the “additional information” section to compose another
essay. This area of your application should be a bullet pointed list. Information in this section may
include: testing plans, transcript concerns, unusual family circumstances.
2. Tracking submitted documents- Paper receipts are placed in the student mail boxes that indicate the date that
your documents have been submitted to colleges this also includes the teacher recommendations. Counselors are
submitting the teacher’s letters and students will NOT be able to track this from Naviance. Teacher letters can
later be tracked from The Common Application side. Colleges will also have status pages where students may
check the status of their applications. This process will vary from college to college. Please note it can take
colleges several weeks to post documents as received by the college. In most cases the documents that complete
a college application arrive at colleges from multiple sources:
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Student
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Teacher
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Counselor
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Testing center
These documents may arrive at the college at different times. Please be patient with this process.
3. SUNY Documents - For students who used the SUNY application we will be sending those documents
electronically via the SUNY website. In order for this to be possible students must complete part 1 of the
online SUNY application. This includes submission of payment for your campus choices. Until part 1 is
completed it is NOT possible for the counselors to upload and send any documents to SUNY.
IF YOU INDICATED ON YOUR PINK HSAS TRANSCRIPT REQUEST FORM THAT YOU ARE
USING THE SUNY APPLICATION THE COUNSELORS WILL OBTAIN YOUR
RECOMMENDATIONS FROM YOUR TEACHERS AND SUBMIT THEM TO SUNY THROUGH
THE SUNY WEBSITE.
SUNY Supplements - Once you complete part 1 of the SUNY online application you will be contacted by the
individual SUNY campuses regarding completion of the supplements. You can also go to the SUNY website to
find all of the required supplements for each SUNY campus. If it indicates that the college accepts the SUNY
form than it is one form that is filled out and accepted by multiple campuses. If the list says campus form than
that from is unique to an individual campus. Keep in mind that the same information is typically being
requested regardless of the form.
http://www.suny.edu/attend/apply-to-suny/supplemental-applications/ (link to supplements)
Question??? Should I use the SUNY application or the Common Application?? This decision will
ultimately be up to you. Some students find it easier to use the SUNY application and then download the
supplements from the SUNY website. Some students prefer the Common Application because many of the
other colleges that they are applying to are on the Common Application.
4. Forms Transcript request/ teacher recommendation request forms are located in the main office and in the guidance
office. The forms may also be printed from the school website.
5. Testing information –PLEASE NOTE: As of today 11/3/15 we have NOT received the October test scores
form College Board. ACT scores from September are trickling in very slowly. Students applying early
should contact colleges directly with any delays or problems with test scores. You may also list this
information in the additional information section of your Common Application.
6. CUNY Applications– PLEASE READ CAREFULLY (Macaulay Transcript Requests are due November 12,
2015- General CUNY Transcript requests due November 20, 2015).
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CUNY Transcript requests – one green HSAS form for six college choices. HSAS will cover any
associated postage costs for CUNY applications.
 CUNY application fee is $65.00 for six campus choices. Students will get a response from all of the
campuses that they choose.
 For Macaulay Honors, students may select up to 6 campus choices.
 CUNY General Freshman applications typically do not require essays or teacher/counselor
recommendations. However, CUNY will now accept these documents, but they must be attached to
the document receipt form.
 CUNY applications General/Macaulay are filed exclusively online. Students must supply their ninedigit OSIS number in section 2 of the application.
 Upon completing your online CUNY application there are three distinct forms in the application
summary package (we will need 1-2 of these forms). When you make your transcript request with us
we will need the Document Return Receipt form (sample in HSAS booklet). If you are using a fee
waiver or check and DO NOT pay with a credit card we will need you to also submit the Application
Fee Return Receipt.
 Your CUNY transcript request is not complete until you submit the appropriate school forms (green)
and the appropriate CUNY forms.
 CUNY’s code for submitting SAT/ACT scores is 2950.
 City College, Baruch College have additional supplements to their applications for some of their
programs. Once you complete your CUNY application and indicate that you wish to apply to these
programs. CUNY will contact you regarding these specific supplements.
CUNY FEE WAIVERS – There is a very limited # of fee waivers for CUNY (4). More students may
qualify than the number of fee waivers available. CUNY fee waivers will be distributed on a first comefirst served basis. These waivers will be reserved for students who demonstrate the greatest financial
need.
7. Report Cards for early applicants For those students who applied to college early and need 1st quarter
grades sent to colleges no requests are necessary. This will be taken care of automatically by guidance once
the repost cards are available. If your grades have noticeably slipped you will be contacted before any
reports are sent to colleges.
8. Email Any emails sent to you from naviance stay in your account for 90 days. It is highly recommended
that all HSAS college related emails be checked from your Naviance home page.