Intern Handbook
Oregon Health & Science University
Graduate Programs in Human Nutrition
Dietetic Internship Program
OHSU - Dietetic Internship Program Handbook 2013-2014
Intern Handbook
Oregon Health & Science University
Graduate Programs in Human Nutrition
Dietetic Internship Program
Gaines Hall Room 207
3181 SW Sam Jackson Park Road
Portland, OR 97239-3098
By signing this, you verify that you have read the OHSU Dietetic Internship Intern
Handbook, the OHSU Code of Conduct, and By-Laws of the Graduate Council and that
you understand all content. Any questions should be discussed with the Dietetic
Internship Director before and/or during Orientation Week.
Printed Name: _______________________________________________
Signature:
Date: ______________
Please turn in this signature page during the week of Orientation. We must have
this form on record before you begin summer term.
Thank You!
OHSU - Dietetic Internship Program Handbook 2013-2014
Intern Handbook
Oregon Health & Science University
Graduate Programs in Human Nutrition
Dietetic Internship Program
Gaines Hall Room 207
3181 SW Sam Jackson Park Road
Portland, OR 97239-3098
By signing this, you verify that you have read the OHSU Dietetic Internship Intern
Handbook, the OHSU Code of Conduct, and By-Laws of the Graduate Council and that
you understand all content. Any questions should be discussed with the Dietetic
Internship Director during Orientation Week.
Printed Name: __________________________________________________
Signature:
Date: ______________
Keep this copy for your records
Table of Contents
Introduction & DI Faculty and Staff
Accreditation
Dietetic Internship (DI) Program Mission and Vision
Program Policies
a) Absences
b) Graduation
c) Communication Tools
d) Assessment of Prior Learning
e) Background Clearance
f) Drug Testing
g) Immunizations
h) Additional Pre-Entrance Requirements
i) Extensive Absences
j) Inclement Weather
k) Injury or Illness at the Practice Site
l) Liability and Safety in Travel
m) Plagiarism
n) Scheduled Breaks
o) Student Grievances
p) Unsatisfactory Performance
q) Verification of Program Completion
r) Withdrawal and Refund of Tuition
Supervised Practice & Coursework; DI Curriculum Summary
Area of Concentration; Additional Learning Outcomes
Professionalism
Estimated Program Expenses
Access & Disability; Student Records
Student Health; Other Services
The Academy’s Code of Ethics; OHSU Code of Conduct
Contact Information & Resources
Introduction
Page Number(s)
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8-10
10-11
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This handbook is designed to provide you with information about the Oregon Health & Science
University (OHSU) Graduate Programs in Human Nutrition’s Dietetic Internship Program. It will give you
a preview of the program and answer some of the questions you may have.
Dietetic interns are held responsible for all of the information contained in this handbook.
OHSU - Dietetic Internship Program Handbook 2013-2014
The faculty and staff of the OHSU Graduate Programs in Human Nutrition welcome you and look
forward to an exciting year.
Diane Stadler, PhD, RD, LD
Director
Melanie Gillingham, PhD, RD, LD
Master’s Program Director
Jeri Greenberg, MS, RD, LD
Dietetic Internship Director
Julie McGuire, MS, RD, LD
Clinical Nutrition Education
Coordinator
TBD
Administrative Coordinator
Kathleen Holton, PhD, MPH
Instructor
Leslie Weidner, BS
Administrative Coordinator
Affiliated Faculty
Jackie Shannon, PhD, RD, Research Scientist – Co-Instructor, NUTN 514
Jessie Pavlinac, MS, RD, CSR, LD, Clinical Nutrition Manager, OHSU – Instructor, NUTN 515
Joy Petterson, MS, RD, LD, Patient Food Service Manager, OHSU – Instructor, NUTN 513
Maureen McCarthy, MPH, RD, CSR, LD, Clinical Dietitian Specialist, OHSU – Co-Instructor, NUTN 516
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Accreditation
The Accreditation Council for Education in Nutrition and Dietetics (ACEND) of the Academy of Nutrition
and Dietetics exists to serve the public by establishing and enforcing quality standards for the
educational preparation of dietetics practitioners, and by recognizing dietetics education programs that
meet these standards. The OHSU Dietetic Internship Program submitted a Program Assessment
Report in November of 2012 and was granted continued accreditation in April of 2013. Our next selfstudy and site visit for continued accreditation is scheduled for 2017.
Attending and successfully completing the Dietetic Internship Program at OHSU will allow you to apply
for eligibility to sit for the registration exam administered by the Commission on Dietetic Registration
(CDR). To learn more about the Academy’s credentialing agency visit: http://www.cdrnet.org/ or contact
CDR at:
Commission on Dietetic Registration
120 South Riverside Plaza, Suite 2000
Chicago, Illinois 60606-6995
Phone: 312-899-0040 Ext. 5500* Toll Free: 800/877-1600 Ext. 5500*
Fax: 312-899-4772
Oregon Health & Science University Mission Statement
OHSU is the state’s only comprehensive public health academic health center. Its fundamental
purpose is to improve the health and well-being of people in Oregon and beyond. A ten-member Board
of Directors nominated by the Governor and confirmed by the Oregon Senate governs OHSU.
As part of its multifaceted public mission, OHSU strives for excellence in education, research and
scholarship, clinical practice and community service. Through its dynamic interdisciplinary
environment, OHSU stimulates the spirit of inquiry, initiative, and cooperation among students, faculty
and staff.
Setting the example for integrity, compassion and leadership, OHSU strives to:
•
Educate tomorrow’s health professionals, scientists, engineers and managers in top-tier
programs that prepare them for a lifetime of learning, leadership and contribution.
•
Explore new basic, clinical and applied research frontiers in health and biomedical sciences,
environmental and biomedical engineering and information sciences, and translate these
discoveries, wherever possible, into applications in the health and commercial sectors.
•
Deliver excellence in health care, emphasizing the creation and implementation of new
knowledge and cutting-edge technologies.
•
Lead and advocate for programs that improve health for all Oregonians, and extend OHSU’s
education, research and healthcare missions through community service, partnerships and
outreach.
Mission of the Dietetic Internship Program
The Dietetic Internship (DI) Program prepares graduates to deliver evidence-based nutrition care and
dietetics services to improve the health of Oregonians and individuals living throughout the United
States. Program faculty and preceptors foster the pursuit of excellence by dietetic interns through the
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provision of a wide array of experiences in professional leadership, didactic opportunities and practice
to be carried forward into their professional careers.
Our Vision
The Graduate Programs in Human Nutrition supports the overall vision of OHSU, which is to improve
the health and quality of life for all Oregonians through excellence, innovation and leadership in health
care, education and research. A fundamental priority throughout OHSU is to enable each student to
achieve his or her potential as a health care professional while efficiently and effectively meeting the
health-related needs of the multiple communities he or she will serve.
Our program strives to provide our interns with a dynamic array of knowledge and skills so that they are
prepared to advance the fields of nutrition and dietetics. We also believe strongly in giving back to the
profession, and it is our hope that students will be inspired to help others and to advocate for
themselves and the profession.
Program Policies
Absences
Your attendance at all program related events and activities is required at all times.
Missed Supervised Practice Hours:
Should it be necessary for the dietetic intern to be absent for any reason (including illness) from the
assigned supervised practice setting, the intern must notify the preceptor and DI Director as soon
as possible and before their scheduled start time for the day. If it is necessary to leave the
practice setting early, the intern must obtain permission from the preceptor, as well as notify the DI
Director. Personal business is an unacceptable absence. Medical appointments must be scheduled
during “off hours” or scheduled with your preceptor so that no rotation time is lost. Prior approval from
both the preceptor and DI Director is required before registering for non-mandated conferences, or
scheduling appointments and travel arrangements that conflict with supervised practice hours. Please
note that approval may not be granted in all cases.
1200 hours of supervised practice is required by ACEND and the OHSU Dietetic Internship. All
learning experiences and scheduled hours must be successfully completed. Make-up time may
need to be scheduled during time that would generally be considered "off" hours/days.
Missed Didactic Hours:
No intern is excused from class without the consent of the course instructor. Reasons for
absence must be stated in writing. A professional email is an acceptable form of written communication
to the course instructor. Personal business, including medical appointments, will be considered an
unexcused absence. The Attendance and Tardiness Policy for didactic courses is summarized below.
Please note that individual course instructors may modify or add to the general policy outlined below.
The specific guidelines will be included on each course syllabus.
Attendance and Tardiness Policy
Interns are required to attend all scheduled classes in a punctual manner. Please arrive 5-10
minutes before the start of each session to prepare for lecture and avoid disrupting the speaker and
your classmates.
Excused absences including illness, death in the family and inclement weather may be made up in
consultation with the course instructor within 10 working days of the absence.
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Unexcused absences will result in a reduction of the final course grade by one letter grade for each
10% of classes missed (e.g., if 1 out of 10 classes are missed the final course grade will be reduced
by one letter grade).
Tardiness on more than 2 occasions will result in a 5% reduction in the final course grade.
Late assignments will receive a 10% per day reduction in the assigned grade.
Graduation
All interns are required to attend the School of Medicine’s graduation ceremony. Graduation will be on
Monday, June 2nd, 2014 beginning at 9:00 a.m.
Communication Tools
All interns will be issued an OHSU email account and will be expected to use this email account for all
correspondence relating to the Dietetic Internship. Interns should check this email account daily.
Instructors of DI Program courses use Sakai to organize and facilitate course materials, assignments,
etc.; therefore interns are expected to access Sakai regularly.
Laptops may be used during class when approved by the course instructor to take notes or to complete
assignments relevant to the class, and by off-campus interns who may need a laptop for connectivity.
Use of laptops during class for any other purpose (email, internet access, working on assignments for
other classes, etc.) is not permissible.
Cell phones should be off or set to silent during class, and stowed away for the duration of class. Most
sessions allow for a break, so please plan accordingly as we expect your full participation in class at all
times.
Assessment of Prior Learning
Interns entering the program with a thesis-requiring Master’s or Doctoral-level degree may petition for
substitution of credit for NUTN 514 (Nutrition Research and Scientific Communication; 2 credits) if the
intern’s transcript indicates that a similar graduate-level course has been completed within the past 3
years and a grade of “B” or better was obtained. There will be no credit substitutions for other DI
didactic courses or for NUTN 504, the supervised practice experiences.
Background Clearance
Per OHSU Policy No. 03-10-011, all incoming dietetic interns are required to undergo a background
check prior to matriculation into the program. OHSU has contracted with the vendor Pre-Employ for
this service. Any background checks that reveal potentially disqualifying information will be reviewed
on an individual basis by the DI Director, the OHSU Director of Public Safety and others as outlined by
the policy. The complete policy may be accessed by the following link:
https://o2.ohsu.edu/policies-and-compliance/ohsu-policy-manual/chapter-3-human-resources/ohsupolicy-03-10-011.cfm
Drug Testing
All interns accepted into the DI Program must complete an initial drug screening in accordance with
OHSU Policy No. 02-01-003, Student Drug and Alcohol Testing. Students will complete the test during
a two-week window of time immediately preceding the start of summer term. All interns may be tested
"for cause" as needed. "For cause" testing includes alcohol and/or drug tests. The cost of the drug test
is included in the student fees. See the link below to review the complete policy:
https://o2.ohsu.edu/policies-and-compliance/ohsu-policy-manual/chapter-2-student-affairs/ohsu-policy02-01-003.cfm
An intern who receives a positive result from the drug screen will be further reviewed by program
faculty to discuss the problem and to outline recommendations and/or accommodations pending the
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individual circumstances to ensure the intern’s full compliance with this policy. Failure to comply will
result in dismissal from the program.
Immunizations
All interns accepted in the DI Program are required to provide documentation of the following
immunizations: Hepatitis B series; Measles, Mumps, Rubella; Polio series; TB skin testing;
Tetanus/Diphtheria; Varicella. More specific information about required immunizations can be found at
the OHSU Student Health Services website:
http://www.ohsu.edu/xd/education/student-services/joseph-trainer-health-wellnesscenter/services/preventive-care/immunizations.cfm
Please be aware that additional background checks, drug tests, fingerprinting, etc. may be
required by other supervised practice sites for which you are scheduled. Any costs not covered
by the supervised practice sites will be the responsibility of the dietetic intern.
Additional Pre-Entrance Requirements
All interns accepted in the DI Program must complete several pre-entrance requirements including: Big
Brain online training modules (HIPAA, Respect at the University, Hospital Compliance, Integrity
Education Booster, Emergency Management, General Safety, Blood Borne Pathogens); ServSafe
certification; CPR and First Aid training; Membership in the Academy of Nutrition and Dietetics; DPD
Verification Statement; Official transcript(s) with degree(s) posted. Students must also submit a 2-inch
by 2-inch passport photograph (in .jpeg format) to the program prior to orientation in order to receive an
OHSU ID Badge.
Extensive Absences
Pregnancy, long-term illness or extenuating circumstances that keep you from meeting class and/or
rotation demands for an extended period of time (a week or more) will require official documentation,
such as a doctor’s note, so that we may formally accommodate your needs. Extended absences may
require a formal leave of absence. The DI Program abides by the Graduate Council By-Laws. A leave
of absence may be granted to an intern if they are in good academic standing at the time of the
request. Please familiarize yourself with the By-Laws of the Graduate Council which describe Leaves
of Absence:
http://www.ohsu.edu/xd/education/schools/school-of-medicine/academic-programs/graduatestudies/faculty/upload/ByLaws-Rev-9-2009.pdf
Inclement Weather
In the event of inclement weather, updates are placed on the O2 website:
http://ozone.ohsu.edu/blogs/facilities_logistics/about/what-to-do-in-inclement-weather/
The telephone number for the OHSU Alert Line is 503-494-9021.
In the event of inclement weather, (i.e., snow or freezing rain) every attempt should be made to reach
your rotation or class as scheduled as long as it can be achieved safely. If you are delayed, contact
your preceptor or course instructor and inform him/her of the delay as soon as possible. Public
transportation may experience delays but usually remains open. If a decision is made to cancel
classes at OHSU, this will be communicated on the alert line and the O2 website, as well as by our
emergency class phone tree. If inclement weather affects a rotation day, please follow the guidelines
outlined by the facility to which you are assigned on that day.
Injury or Illness at the Practice Site
Should an intern become ill or have an accident while at a practice site, the preceptor for that intern
should assist the intern with the medical emergency as needed. Then, the preceptor will notify the DI
Director. The DI Director will make arrangements as dictated by the problem.
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Liability and Safety in Travel
Travel to and from practice sites is the responsibility of the intern. Distance between the intern’s
primary placement and practice sites may vary and extended distances may occur. The OHSU DI
Program does NOT pay for travel expenses, nor does the program provide vehicles for intern travel to
rotation sites. The Dietetic Internship Program assumes no responsibility for intern travel. Vehicle
insurance and expenses are the responsibility of the intern. If the intern is a passenger in a car
traveling for internship-related business, the driver must carry liability insurance for coverage in the
event of a car accident.
Plagiarism
Engaging in plagiarism, which is representing the work of another as one’s own, will not be tolerated.
Program faculty will determine the appropriate sanction, which may be suspension or dismissal.
Plagiarism includes copying materials from another source (including books, journals and web pages)
without use of quotation marks; and/or not acknowledging the source of content with proper citation(s).
The Dietetic Internship Program follows the Graduate Council Policy available at the following link:
http://ozone.ohsu.edu/som/faculty/docs/graduatecouncil/profconductpolicy.pdf
Scheduled Breaks
Dietetic interns will be granted pre-scheduled leave during the year, which includes fall break,
Thanksgiving, winter break, and spring break. Other holidays observed include Martin Luther King, Jr.,
Presidents’, Memorial, and Labor Days.
Student Grievances
If any problem or complaint arises during supervised practice, the dietetic intern should consult with the
preceptor first. If the issue is not resolved, the DI Director should be consulted. If still not resolved, the
grievance may be brought to a committee consisting of the DI Director, the preceptor and the
preceptor’s respective manager as appropriate. Grievances involving didactic courses should first be
discussed with the course instructor. Then, if not resolved, the intern, course instructor and DI Director
will meet to discuss and resolve the issue. Grievances involving the DI Director should first be
discussed with the DI Director directly, then if not resolved, with the Director of the Graduate Programs
in Human Nutrition. If a solution satisfactory to all parties is not reached to resolve the issue, the
grievant may file a written grievance with the Associate Dean for Graduate Studies within 20 business
days after the termination of the informal grievance resolution procedures. The document should
describe the nature and circumstances of the grievance, previous efforts to resolve the problem and the
nature of redress the grievant is seeking (see pages 21-22 of the By-Laws of the Graduate Council for
full details).
Unsatisfactory Performance
Preceptors evaluate the intern’s performance in meeting specified competencies for supervised
practice as defined by ACEND, as well as professional attributes using the assessment tools provided
by the program. The DI Director and course instructors assign grades at the end of each term. Interns
failing to meet required competencies and/or on the professionalism evaluation or who obtain a grade
of “C-” or lower in a course will be assessed on a case-by-case basis by the DI Director and
preceptor(s) to discuss remedial performance plans.
If a dietetic intern fails to meet an acceptable level on competencies and the professionalism
evaluation, the following steps will be taken:
1. The DI Director will meet with the preceptor(s) that have indicated below average
attainment of competencies.
2. The DI Director will meet with the intern who is failing to meet competencies and with the
preceptor’s input, a plan for remediation will be devised.
3. The intern will be required to follow the remediation plan and complete competencies at
an acceptable level in order to progress to the next rotation.
i. Two things can occur at this point:
1. Intern passes the competencies and advances to the next rotation.
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2. Intern fails to meet competencies and the DI Director will place the intern
on academic probation.
If an intern is placed on probation for unsatisfactory performance, a concise plan will be developed with
that intern, the preceptor(s) and the DI Director. Dismissal from the program will result if the intern is
not able to successfully complete the plan under the agreed upon conditions.
An intern unable to move to good standing may choose to withdraw from the program. The guidelines
for Voluntary Withdrawal from the Graduate Program are found in the By-Laws of The Graduate
Council:
http://www.ohsu.edu/xd/education/schools/school-of-medicine/academic-programs/graduatestudies/faculty/upload/ByLaws-Rev-9-2009.pdf
The guidelines for Leave of Absence (LOA) and Withdrawal are also defined, and the form for a LOA or
Withdrawal can be found here:
http://www.ohsu.edu/xd/education/student-services/registrar/registrar-forms/index.cfm
Verification of Successful Program Completion
Upon successful completion of all didactic and supervised practice, the DI Director will meet with each
dietetic intern to complete the RD exam registration eligibility paperwork. During this meeting, the DI
Director will provide interns with five signed originals of the verification statement, indicating successful
completion of the internship. In addition, a sixth original is maintained in the program files. Verification
Statements are signed by the DI Director after the intern has met or exceeded all competencies for
NUTN 504, met all professional attributes described on the professionalism evaluation form, passed all
required courses with a grade of “C” or better and maintained an overall grade point average of 3.0 or
higher.
Following completion of all Commission on Dietetic Registration (CDR) paperwork, the DI Director
submits registration eligibility applications electronically to CDR. Interns should receive confirmation of
their RD exam application eligibility from CDR within 7-10 business days via email. The candidate will
receive the registration exam application and handbook from ACT, Inc. within 10 business days. At
graduation, each dietetic intern will receive a certificate signifying completion of the OHSU Dietetic
Internship Program.
Withdrawal and Refund of Tuition
Refunds may be granted to interns in accordance with the refund schedule on file with the university
Registrar’s Office. This schedule shall be prepared annually. Notification of program Withdrawal or
Leave of Absence is required and can be completed by submitting a “Withdrawal/Leave of Absence”
form available from the Registrar’s Office. Interns who believe that their circumstances warrant
exceptions to the published refund schedule may submit a letter of appeal to the Registrar. Refund
schedules are available on the Registrar’s website at http://www.ohsu.edu/xd/education/studentservices/registrar/registrar-forms/index.cfm.
The refund for course load reduction applies to all interns reducing credit hours except for those credit
hours within the full-time plateau. Any intern with orders to report for active military duty may withdraw
at any time during the term and receive a full refund. If sufficient course work has been accomplished
and the instructor feels justified in granting credit for the course work completed, credit may be granted
and withdrawal proceedings are unnecessary.
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Supervised Practice & Coursework for the Dietetic Internship Program
NUTN 504, Supervised Practice (21 total credits) encompasses the work interns do at a wide variety
of practice sites throughout the program. The OHSU DI Director will monitor your progress in this
course and assign grades based on evaluations received from internship preceptors, including both
your ability to meet ACEND competencies and professional characteristics; on your portfolio materials;
and other assigned projects. Rotations generally occur Tuesday-Friday of each week for a minimum of
32 hours per week, and all schedules are finalized by the Administrative Coordinator after the
respective preceptors confirm their scheduled rotations. The preceptor(s) will specify the start and
anticipated end time for each day of a supervised practice rotation, as well as the desired location to
check-in each day. Preceptor contact sheets will be provided during Orientation, and are posted on the
supervised practice Sakai site.
As a professional courtesy and to ensure there is sufficient time to arrange these plans, we mandate
that you contact each preceptor two weeks in advance of each scheduled rotation.
Failure to contact and make arrangements with a preceptor may result in a cancelled rotation. It is very
difficult to reschedule rotations once schedules are finalized for the class, and all interns must meet the
required 1200 hours of supervised practice. Making up these hours may interfere with your break plans
and/or delay your date of graduation.
Also, please note that some assignments and special projects required by your preceptor may need to
be completed during off-duty time. Preceptors may also occasionally request that interns complete
supervised practice activities in the evening or on a weekend. Rotation schedules may change at any
time based on preceptor availability or other extenuating circumstances. The DI Director will inform you
of any changes as soon as she is made aware of the issue.
Due to the fast-paced and dynamic nature of the internship, we strongly advise against employment
during this 11 month period of time.
Affiliated Practice Sites:
The OHSU Dietetic Internship Program maintains affiliation agreements with most major hospitals,
clinics and nutrition-related programs in Portland and beyond. A list of major clinical sites follows:
• Legacy (Emanuel, Good Samaritan, and Salmon Creek)
• Asante (Three Rivers Community Hospital and Rogue Regional Medical Center)
• Providence (St. Vincent, Portland, Milwaukee, Willamette Falls, Mt. Angel)
• Kaiser Sunnyside Medical Center
• PeaceHealth Southwest Medical Center (Vancouver, WA)
• PeaceHealth Sacred Heart Medical Center (Eugene)
• Portland and Vancouver VA Medical Centers
In addition, the DI Program maintains affiliation agreements with multiple state agencies, non-profit
organizations, corporations, and educational institutions in order to provide an array of supervised
practice opportunities in public health, nutrition education, foodservice, management and patient care.
Coursework: The didactic portion of the program typically occurs on Mondays. Individual syllabi will
be posted on to the course Sakai site along with other course materials and resources.
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DI Curriculum Summary
NUTN 504
Supervised Practice Rotations; 3 credits/term (summer), 6 credits/term (fall, winter,
spring), 21 credits total (Tuesday through Friday, in general, for the duration of the DI Program)
Didactic Courses, Summer Term
NUTN 500
Community Outreach Projects, 1 credit
NUTN 513
Food Service and Clinical Management, 2 credits
Didactic Courses, Fall Term
NUTN 510
Public Health Nutrition, 3 credits
NUTN 514
Nutrition Research and Scientific Communication, 2 credits
Didactic Courses, Winter Term
NUTN 500
Community Outreach Projects, 1 credit
NUTN 511
Pathophysiology and Medical Nutrition Therapy, 4 credits
Didactic Courses, Spring Term
NUTN 512
Advanced Pathophysiology and Medical Nutrition Therapy, 4 credits
NUTN 515
Case Studies in Advanced Medical Nutrition Therapy, 2 credits
Definition of a Credit Hour
The didactic and supervised practice components of the DI Program meet the standard definition of a
credit hour defined by the U.S. Department of Education. Our program defines one didactic credit hour
as 1 instructor contact hour plus 3 hours of independent work per week to total 4 hours of work/week
for each credit hour. For the supervised practice component, 1 credit hour is defined as 5.3 hours of
supervised practice plus any additional independent work time per week.
Evaluation of Didactic Course Work
All courses are graded in accordance with the By-Laws of the Graduate Council. The current Grading
Policy may be superseded by a new policy accepted by the Graduate Council. You can review the
current Grading Policy in The Graduate Council By-Laws at:
http://www.ohsu.edu/xd/education/schools/school-of-medicine/academic-programs/graduatestudies/faculty/upload/ByLaws-Rev-9-2009.pdf
Grading criteria that is consistent with the By-Laws will be provided on the course syllabus for each
course.
Graduate Credit
Graduate credit shall be granted for course work in which grades of a C or better are earned (C- and
less will not earn credit) and for the grade P.
Failing Grades
Interns who earn a D, F or NP will be considered to have failed a course and may be immediately
recommended by their program for dismissal without being placed first on academic probation. (Interns
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earning a C- will be assessed on a case-by-case basis by the DI Director and preceptor(s) to discuss
remedial performance plans).
GPA Requirement for Graduation
A cumulative grade point average of at least 3.0 must be maintained throughout the program. An intern
whose cumulative grade point average falls below 3.0 shall immediately be placed on academic
probation. An intern placed on academic probation because of grades must obtain a cumulative grade
point average of at least 3.0 within one academic term. An intern who fails to do so will be
recommended for dismissal by the program faculty. An intern will be removed from academic probation
as soon as his/her cumulative grade point average is raised to 3.0 or above.
Grade of “Incomplete”
The grade of Incomplete is assigned when a student’s work is of passing quality but incomplete for
good cause. Assignment of an incomplete grade is at the discretion of the course instructor. A grade
of Incomplete should not be assigned unless the student is unable to complete the work because of
sudden illness, personal emergency, or other good cause outside the control of the student.
The final grade earned will be recorded on the academic transcript with the grade of I/Final Grade (e.g.,
I/B). A course assigned an Incomplete must be completed within one term after the assignment of the
Incomplete grade, or the grade will automatically be changed to a grade of I/F. An appeal for an
extension to the one-term time frame must be approved by the DI Director prior to the grade of
Incomplete being automatically assigned a grade of I/F.
Withdrawal
For courses that span the length of the term, after the first week of the term, but prior to the fifth week of
the term, a withdrawal from a course will receive a grade of W (Withdrew) on the academic transcript.
On or after the fifth week of the term, but prior to the last week of the term, a withdrawal from a course
will be assigned a grade of WP (Withdrew passing) or WNP (Withdrew Non-Passing) by the course
instructor/director based on the student’s performance in the course to date. Course withdrawal will not
be accepted during the final week of the term.
Area of Concentration
The area of concentration in the OHSU Dietetic Internship Program is Community Outreach.
Community Outreach is a fundamental component of the mission and vision of OHSU. Our
concentration in Community Outreach builds upon several of ACEND’s required Professional Practice
competencies, including the following:
CRD 1.3 - Justify programs, products, services and care using appropriate evidence or data
CRD 2.2 - Demonstrate professional writing skills in preparing professional communications
CRD 2.5 - Demonstrate active participation, teamwork and contributions in group settings
CRD 2.8 - Apply leadership skills to achieve desired outcomes
CRD 2.9 - Participate in professional and community organizations
CRD 3.3 - Develop and deliver products, programs or services that promote consumer health,
wellness and lifestyle management
CRD 4.10 - Develop a plan to provide or develop a product, program or service that includes a
budget, staffing needs, equipment and supplies
Our program has developed the following concentration-specific competencies which are incorporated
throughout the Dietetic Internship curriculum:
1) Identify a specific community need(s) involving food and nutrition; set the goals and objectives;
and integrate all required parties to carry out the project or activity
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2) Execute and then assess the effectiveness and impact of the community-focused project or
activity
Additional Intern Learning Outcomes (DI and combined DI/Masters in Clinical Nutrition)
After successfully completing the OHSU DI Program, interns will be able to:
1) Demonstrate professional characteristics that reflect positively on the practice of dietetics
2) Communicate effectively across dietetic practice domains, including clinical, community and
foodservice settings
3) Develop management skills and demonstrate application of these skills across dietetic practice
domains, including clinical, community and foodservice settings
4) Apply the nutrition care process and standardized language in practice for individuals across the
life course, from diverse cultures and for various health conditions
5) Critically evaluate and interpret research relevant to dietetics practice
6) Develop, propose and conduct nutrition-based research
7) Disseminate the results of their research through presentation (oral and/or poster) at local, state
or regional meetings; and/or publication of an abstract or manuscript
Professionalism
It is the goal of the OHSU Dietetic Internship faculty/staff to help you make the transition from interns to
professionals as quickly and easily as possible. The OHSU Code of Conduct, the Code of Ethics of the
Academy of Nutrition and Dietetics and this handbook serve as guides for conduct at all times. Your
professionalism will be assessed continually by your preceptors, faculty and staff. Much of your
success will depend on your behavior and attitude.
Dietetic preceptors at OHSU and all of our affiliated sites serve in this important educational role
because of good will, a strong desire to mentor and a commitment to the dietetics profession. The
impression you leave with your mentors and clients is important for your future success, as well as for
the program to maintain good working relationships with all of these generous practitioners.
First and foremost, be prompt in making all contacts and meeting appointments, and in carrying out all
assignments. Some of your preceptors may be future employers. It is very important to make a
consistent and positive impression.
A significant portion of your grade for supervised practice is based on your preceptors’ assessment of
your professional skills, as well as your ability to perform competencies. Please remember that your
knowledge and professional attributes are assessed independently and you must demonstrate
competence in both areas.
Form of Address
Unless given permission to do otherwise, use the formal form of address Mr., Ms., Mrs., Miss, Dr. or
Professor, rather than the first name when addressing faculty, staff, preceptors, clients and other
members of the health care team, including dietetic technicians, foodservice or clerical personnel.
When in doubt, ask a person how he/she would like to be addressed.
Professional Conferences
To enhance your professional development and professional network, dietetic interns are required to
attend selected professional meetings, including one day of the Oregon Academy of Nutrition and
Dietetics annual meeting. Registration fees to attend these meetings are paid for by the Graduate
Programs in Human Nutrition. Travel to and from conferences is the responsibility of the intern.
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OHSU - Dietetic Internship Program Handbook 2013-2014
Professional Appearance
Acceptable attire for dietetic interns includes: dress pants, dresses, skirts and blouses, shirts, suits,
blazers, jackets and sweaters. All clothing must be suitable to the work performed and must be clean,
free of wrinkles and absent of holes and flaws. In rotation, tights or nylons should be worn with skirts
and dresses, and socks should be worn with slacks. Acceptable footwear includes: heels, flats, loafers
and dress boots/shoes. Footwear must be clean, safe and appropriate for the individual’s work
assignment. Non-slip shoes provided by OHSU Food and Nutrition Services during Orientation should
be worn in all foodservice rotations.
Unacceptable attire includes: shorts, mini-skirts, see-through fabrics and exposed undergarments, tight
clothing, sweatshirts, sweat suits and other sports attire, clothing with logos or T-shirts with brand
names, floor length dresses, tank tops, halter tops, clothing with spaghetti straps, denim, legging or
stretch pants, low-cut necklines, bare midriff-designed clothing and other distracting or unprofessional
items. Unacceptable footwear includes: bare feet, flip-flops, hiking boots, rubber boots, open-toe
shoes, moccasins, sneakers, slippers, etc.
Accessories/adornments, etc.
a. Accessories such as jewelry and hair adornments must be clean and safe and appropriate for
the environment.
b. Dangling jewelry and loop earrings larger than a dime may not be worn in direct patient care
areas.
c. Body piercings and related jewelry (except for suitable earrings) are to be covered by clothing.
Body piercings that cannot be covered must be without jewelry.
d. No jewelry should be worn in food handling areas, except an engagement or wedding ring,
watch and small pierced earrings.
e. Tattoos are to be covered if at all possible.
f. No proprietary insignias or political buttons should be worn unless they relate to activities
sponsored by OHSU or are authorized under labor agreements.
g. Sunglasses are not allowed indoors unless ordered by a physician.
h. Grooming requirements: Cleanliness and neatness of hair, nails and clothing is required at all
times. Hair should be covered and above the uniform collar in food handling areas. Hair longer
than collar length must be pulled back and secured in direct patient care areas.
i. Interns should not wear any type of nail enhancement, which includes but is not limited to the
following: artificial nails, acrylics, tips, wraps, appliqués, gels or any additional items applied to
the nail surface, with the exception of nail polish. Nail polish should not be chipped and
fingernails should not exceed ¼ inch beyond the fingertip.
j. Gum chewing and chewing tobacco are not permitted.
An OHSU Issued Identification Badge and/or affiliated site badge must be worn at all times in a visible,
upright position at chest or collar level or on a necklace ID chain (lanyard) or suitable apparel fastener.
Holders must be kept clean. Identifying information must be visible to others with whom the intern
interacts. Dietetic interns should wear the white laboratory coat provided by the OHSU DI Program
during Orientation over street clothes in all patient care and food handling areas, unless directed
otherwise by your preceptor. Due to an increased incidence of reactive airway disease, interns are
encouraged not to wear fragrances to work or class. In addition, OHSU is a smoke-free environment.
These guidelines follow the professional appearance policies for OHSU employees. Your preceptors
may have additional professional appearance policies, and these policies may vary according to
rotation site. Please follow all guidelines as directed at your assigned supervised practice site.
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OHSU - Dietetic Internship Program Handbook 2013-2014
Estimated Expenses for DI Program (11 months)
For a detailed listing of tuition and fees, visit the academic year fee book at:
http://www.ohsu.edu/xd/education/student-services/registrar/registrar-forms/index.cfm
Additional DI Program Expenses (estimated)
Expense
Background Check
$60.00
Fee approximate based on current and previous states of residency; University may
cover a portion of this fee
Academy of Nutrition and Dietetics Student Membership
$50.00
Student category carries a 6 year limit
ServSafe Certification
$140.00
Through the National Restaurant Association at http://www.restaurant.org/. Classroom
training is $140.00 and includes training, exam, certification and the 5th ed. ServSafe®
Essentials book
$90.00
Adult First Aid/CPR/AED Card
Through Red Cross at www.redcross.org. Costs may vary according to location; AED is
not required however most classes are combined First Aid/CPR/AED
$40.00
Graduation
Graduation regalia including cap and gown (gown must be returned, cap can be kept by
intern)
$7700.00
Housing
Interns are responsible for making their own housing arrangement, estimated to be
$700.00 per month per intern for a shared apartment
$1,000.00
Transportation
A car is required for transportation to and from rotation practice sites other than
OHSU. Total travel expenses are estimated at $1,000.00 depending on living site and
cost of gasoline.
$140.00
Textbooks
Interns are required to have a current medical nutrition therapy reference such as Food,
th
th
Nutrition and Diet Therapy (Krause's 12 or 13 edition) or Nutrition and Diagnosisth
th
Related Care (Escott-Stump 6 or 7 edition), drug-nutrient interaction pocket guide,
and medical terminology book or online reference. If interns do not have these
resources, they will be expected to purchase these resources for the internship.
Total
$9220.00 *
* This figure does not include tuition and fees for 2013-2014 as provided in the fee book.
Optional Fees
Parking at OHSU is not available except by purchase of a $12.00 day pass at intern discretion (Note:
interns ride the Portland Streetcar and Sky Tram free of charge when wearing an OHSU ID Badge)
TriMet passes are available at a reduced rate to our interns. The cost of transit passes purchased
through OHSU is $318.00 for a TriMet Universal Pass and $384.00 for a C-Tran Portland Express Pass
(a savings of about 70% from regular pass price).
http://www.ohsu.edu/parking/pages/gi_general.html?WT_featured=spotlight&WT_rank=spotlight
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OHSU - Dietetic Internship Program Handbook 2013-2014
Access and Disability Statement
Our program is committed to all interns achieving their potential. If you have a disability or think you
may have a disability (including but not limited to physical, hearing, vision, psychological and learning
disabilities), which may need special accommodation, please contact the Program Accommodation
Liaison, Allison Fryer (503-498-4010; fryera@ohsu.edu) or the Director of the Office for Student
Access, Sue Orchard (503-494-0082; orchards@ohsu.edu) to discuss your request. Because
accommodations can take time to implement, it is important to have this discussion as soon as
possible. All information regarding an intern’s disability is kept in accordance with relevant state and
federal laws.
Please refer to the OHSU Student Access website for all details and services:
http://www.ohsu.edu/xd/education/student-services/education-diversity/student-access/index.cfm
Student Records
The program and/or Registrar’s Office will maintain the following records:
1. Electronic copy of the complete DICAS application (includes personal statement, transcripts, letters
of recommendation and resume)
2. Official copy of signed confirmation of appointment
3. Official transcripts from all colleges attended (includes date degree(s) granted)
4. Official Verification Statement showing completion of DPD program
5. Current address, telephone number and person to notify in case of emergency
6. Completed performance evaluations of the dietetic intern will be kept for 7 years
7. All required forms for OHSU appointments, including certificates of completion for online module
training prior to matriculation, as well as completed background and drug testing screenings
8. Signed cover page of DI Handbook, indicating intern has read and understands contents of
handbook, OHSU Code of Conduct, and Graduate Council By-Laws
Access to Student Records
Dietetic interns have the right to inspect their university records on request before and/or after
graduation under provisions of the Federal Educational Rights and Privacy Act (FERPA).
Student Health Services
OHSU JBT Health and Wellness Center offers a wide range of health and counseling services. Please
see the website for all details: http://www.ohsu.edu/xd/education/student-services/joseph-trainer-healthwellness-center/
The student health insurance requirements are listed on the following link:
http://www.ohsu.edu/xd/education/student-services/joseph-trainer-health-wellness-center/studentrequirements/newstudents.cfm
If you already have medical coverage you must submit a Waiver Form to JBT Health and Wellness
Center. Your completed waiver application must be received by Aetna Student Health within 30 days
after your first day of class begins for new students. The Waiver Form is located at the Aetna Student
Health website at: https://www.aetnastudenthealth.com/students/studentconnection.aspx?GroupID=474951
Contact Information for JBT Health and Wellness Center:
Oregon Health & Science University
Baird Hall Rooms 18 and 6
3181 SW Sam Jackson Park Road, Mail Code L-587
Portland, Oregon 97239
Phone: 503 494-8665 Fax: 503 494-2958
E-mail: askjbthealth@ohsu.edu
Office Hours: Monday through Friday 8:00am-5:00pm
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OHSU - Dietetic Internship Program Handbook 2013-2014
Other Services
Scholarships
The Academy of Nutrition and Dietetics Foundation offers a variety of scholarships to dietetic interns
and graduate students. Information and applications about the foundation’s scholarships can be
downloaded through the Academy's Web site at http://www.eatright.org/foundation/. The Oregon
Academy of Nutrition and Dietetics typically offers a modest award to an Oregon student(s). To be
eligible for certain student awards, you must be a member of the Oregon affiliate. To become a
member, you can change your state affiliation with the Academy of Nutrition and Dietetics. Visit
http://www.eatrightoregon.org for more information.
Library
An extensive medical library is provided at OHSU. An overview of the OHSU Library Services is
provided during Orientation. Interns placed out of the Portland/Metro area for supervised practice can
access the library remotely. There is also a small Program Library in Gaines Hall, Room 201.
Mail
Incoming mail addressed to the program is held in the administrative office in Gaines Hall, Room 207
(mail code: GH 207). If you are receiving correspondence from off-campus, it should be addressed to
you at Oregon Health & Science University, Dietetic Internship – GH 207, 3181 SW Sam Jackson Park
Road, Portland, OR 97239-3098. We will forward program-related mail to interns placed out of the
Portland Metro area.
March Wellness
The March Wellness Center is a fitness facility located on the South Waterfront Campus and is
accessible via the Sky Tram. The center offers a wide variety of fitness classes, equipment, and
programs for OHSU students and fitness center members. Student membership is included in tuition
and fees. For more information, please see the Wellness website at: http://www.marchwellness.com
Code of Ethics for the Profession of Dietetics
The Academy of Nutrition and Dietetics and its credentialing agency, the Accreditation Council for
Education in Nutrition and Dietetics, believe it is in the best interest of the profession and the public it
serves to have a Code of Ethics in place that provides guidance to dietetics practitioners in their
professional practice and conduct. Dietetics practitioners have voluntarily adopted this Code of Ethics
to reflect the values and ethical principles guiding the dietetics profession and to set forth commitments
and obligations of the dietetics practitioner to the public, clients, the profession, colleagues, and other
professionals. The current Code of Ethics was approved on June 2, 2009, by the Academy Board of
Directors, House of Delegates, and the Commission on Dietetic Registration.
J Am Diet Assoc. 2009;109:1461-1467.
The complete Code of Ethics document is posted in the NUTN 504 resource folder on Sakai. The
Code of Ethics document is reviewed in detail during DI Program Orientation Week, along with this
handbook and the OHSU Code of Conduct (see below).
OHSU Code of Conduct
As members of the OHSU community, our interns are held to the standards outlined in the OHSU Code
of Conduct, as well as to the Professional Conduct Policy for Graduate Programs of the School of
Medicine. The OHSU Code of Conduct guides the behavior and performance of members of the
OHSU community, while the Professional Conduct Policy outlines responsible behavior for our interns.
Other policies specific to the DI Program are contained in this handbook. Please be sure to read, in
addition to this handbook, both documents by accessing the following links:
Oregon Health & Science University Code of Conduct
http://www.ohsu.edu/xd/about/services/integrity/policies/coc.cfm
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OHSU - Dietetic Internship Program Handbook 2013-2014
Professional Conduct Policy for Graduate Programs of the School of Medicine
http://www.ohsu.edu/xd/education/schools/school-of-medicine/academic-programs/graduatestudies/loader.cfm?csModule=security/getfile&pageid=2121647
Contact Information & Other OHSU Resources
Course Number
Course Instructor
Contact Email/Telephone Number
NUTN 500, 504, 510 Jeri Greenberg, MS, RD, LD
greenbej@ohsu.edu 503-494-0745
NUTN 511, 512
Julie McGuire, MS, RD, LD
mcguirju@ohsu.edu 503-494-7839
NUTN 513
Joy Petterson, MS, RD, LD
pettersj@ohsu.edu
NUTN 514
Diane Stadler, PhD, RD, LD
Jackie Shannon, PhD, RD
stadlerd@ohsu.edu 503-494-0168
shannoja@ohsu.edu 503-494-4993
NUTN 515
Jessie Pavlinac, MS, RD, CSR, LD pavlinac@ohsu.edu
503-494-3756
503-494-3762
Academic and Student Affairs
http://www.ohsu.edu/xd/education/student-services/
By-Laws of the Graduate Council
http://www.ohsu.edu/xd/education/schools/school-of-medicine/academic-programs/graduatestudies/faculty/upload/ByLaws-Rev-9-2009.pdf
Codes of Conduct
http://www.ohsu.edu/xd/about/services/integrity/policies/coc.cfm
http://ozone.ohsu.edu/som/faculty/docs/graduatecouncil/profconductpolicy.pdf
Graduate Programs in Human Nutrition
http://www.ohsu.edu/graduate-programs-in-human-nutrition
Registrar
http://www.ohsu.edu/xd/education/student-services/registrar/
Student Access
http://www.ohsu.edu/xd/education/student-services/education-diversity/student-access/index.cfm
Student Center
http://www.ohsu.edu/xd/education/student-services/joseph-trainer-health-wellness-center/
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