DUFFY PRIMARY SCHOOL P&C ASSOCIATION INC.
GENERAL MEETING
Draft Minutes
Date:
Venue:
23 March 2010
Duffy Primary School
Time:
7.35 pm to 8.40 pm
Attendees
Cathy Johnston (Canteen treasurer)
Daniel Pottenger (Vice President)
Debbie Noble-Carr
Elizabeth Izatt
Graeme Loaney (President)
Judy Harrison
Kerry Murley (Treasurer)
Kim Darcy (Principal)
Kylie Green
Jennie Mackay (Canteen)
Peter Broadhead (Secretary)
Sandra Muscat (Assistant Secretary)
Sandra Nissen
Apologies
Richard Stanton
Sonia Stanton
Terry Rushton
Meeting commenced at 7.35 pm
1. Welcome, meeting open and apologies
Graeme Loaney, P&C President opened the meeting at 7.35 pm, welcomed all those
attending, and noted apologies had been received prior to the meeting from Terry Rushton
and Sonia and Richard Stanton.
Graeme particularly welcomed Sandra Nissen and Debbie Noble-Carr, as parents who are
not P&C officers but were attending the meeting, and thanked Daniel Pottenger for agreeing
to be vice-president.
2. Previous general meeting minutes and matters arising
Minutes from the previous meeting held on 23 February 2010 were accepted.
Moved: Graeme Loaney
Seconded: Peter Broadhead
Passed
Matters Arising
• Community BBQ (Friday 26 March)
- Set up near rear shade shelter
- Set up from 4.15 pm onwards
- Cooking from 5.00 pm
- Graeme to welcome everyone
- Kim to speak – incl reminder that no alcohol or smoking on school grounds
- Graeme and Kerry to set up, Kylie to help, Adrian will cook.
- Elizabeth to go through responses and identify others who’ve ticked the box as
willing to help.
- Raffle to be based on draw of RSVPs – prizes are a Bunnings voucher and Monkey
Mania Passes
Page 1 of 4
Minutes of Duffy Primary P&C Meeting
23 March 2010
•
•
Library Fund ($5100)
- Kim reported that the school had purchased 2 “PM Benchmark” reading testing kits
at $600 each.
- Kim noted that the Italian teacher is looking for resources, and the Library Fund
could be used for these.
- More to be decided when the library re-opens
Investing funds in term deposits
- Kerry Murley as treasurer reported that she had investigated term deposits at 2
banks – Commonwealth and St George.
- At St George we could get 5.8% for 7 to 8 month term deposit
- At Commonwealth we could get 6.0%
- She noted there is also a St George ‘Power Saver’ account that pays 2.5% on
balances greater than $10,000
- A query was raised as to what the fees for the accounts were, as this might make a
difference
- Cathy Johnston noted that the canteen banks with the Commonwealth and deposits
more than $2000 per month so pays no account fees. The P & C banks with St
George.
- Treasurer noted that the P&C has $27,000 in the bank, although there is an
outstanding invoice for $5000 payable for Blue Earth which has just been received
which will reduce the balance to $22,000.
- It was noted that opening a new account at a different bank than was already used
by the P & C (or the canteen) could be more trouble than it was worth.
It was moved that a cheque for $7500 from the canteen account be paid to the P&C
for Kerry as P & C treasurer to put into a term deposit on behalf of the canteen
Moved: Kylie Green
Seconded: Elizabeth Izatt
Passed
It was also moved that $10,000 from the P&C and $7,500 from the canteen be paid
by the P&C treasurer into two separate 7-8 month term deposits with St George
Moved: Judy Harrison
Seconded: Peter Broadhead
Passed
•
Appointing an Events Committee
- No appointment made. The next three items were considered together.
•
•
•
Aims of fundraising
Proposal for a BBQ at next federal election
Trivia Night
- Graeme as president asked Elizabeth Izatt to report on these last 3 items to the
next meeting. Elizabeth agreed.
Proposal to purchase a coffee machine
- Kim Darcy as principal undertook to talk to the electrician(s) currently doing work
on the school site about possibilities for one or two 20 amp outlets being installed.
- There was discussion that the machine should be certified as safe to use
•
Moved that Tony Rushton be authorised to spend up to $1500 on the acquisition of
a suitable second hand espresso machine
Moved: Elizabeth Izatt
Seconded: Jennie Mackay
Passed
•
It was agreed to reimburse Kylie Green from petty cash for flowers she had sent on
behalf of the P & C to Natasha to congratulate her on the birth of her baby.
Page 2 of 4
Minutes of Duffy Primary P&C Meeting
23 March 2010
3. Correspondence
• The secretary noted that several fundraising letters and brochures had been received. It
was agreed that these would not be separately noted, but that they would be passed to
Elizabeth Izatt for her consideration in relation to fundraising activities
• A letter from Steve Doszpot MLA had been received regarding changes in ACT law
which now permit ACT principals to suspend students for up to 15 days, in line with
NSW, rather than the 5 day maximum that has previously applied.
• Folders introducing P & C office bearers to their responsibilities were received for the
President, the Treasurer and the Secretary.
•
The only outgoing correspondence was a form sent by Peter Broadhead as secretary, to
the ACT P & C Council advising it of Duffy P&C office bearers for 2010.
4. Reports:
Principal’s report
Kim Darcy spoke to her report (copy attached to these minutes).
It was moved that the principal’s report be accepted.
Moved: Jenny Mackay
Seconded: Sandra Muscat
Passed
Treasurer’s report
Kerry Murley spoke to her report (copy attached)
It was moved that the treasurer’s report be accepted.
Moved: Kylie Green
Seconded: Judy Harrison
Passed
Canteen report
(including the item of general business about the canteen fridge)
Cathy Johnston and Jennie Mackay gave a verbal report.
- Lisa Kaak has been appointed as the canteen treasurer.
- The canteen has been open on 3 days so far, with takings of $705
- The canteen will have Mexican, Italian and Japanese items on the menu to align
with work the kids are doing at school on these countries. The items will be tacos,
pizza and noodles, respectively.
- The canteen is buying one shirt for each of the year six pupils.
- A cheque for $7500 will be made out to the P&C to be invested in a term deposit as
agreed earlier
- The second fridge is broken down, and awaiting parts from America.
Discussion of what insurance may cover, including food spoilage. It was noted also
that there may be an excess to be deducted (possibly $100 or $200). There was
concern expressed also as to whether a claim might result in a premium increase.
This last was thought unlikely as the policy is apparently purchased as part of a
larger arrangement across many schools. It was agreed that Treasurer investigate
whether a claim should be made.
-
After further discussion it was proposed that the broken fridge be replaced rather
than continuing to wait for parts to arrive from America. It was noted that “The
Good Guys” reportedly will sell at cost to schools.
It was moved that expenditure of up to $1500 be authorised for a replacement
fridge.
Moved: Judy Harrison
Seconded: Kylie Green
Passed
Kim Darcy to cancel parts order for old fridge
Page 3 of 4
Minutes of Duffy Primary P&C Meeting
23 March 2010
Events Committee
No report as no committee.
5. General Business
• Canteen menu
Cathy Johnston spoke to this item, noting that about 60 per cent of kids order lunch
from the canteen in a week. She said there is a Green Canteen group in the ACT which
wants to get rid of foods such as hot dogs, chicken nuggets and hash browns from
canteen menus.
Jennie Mackay spoke against removing such items from the menu as did Cathy
Johnston. Kylie Green spoke in favour of retaining OvalteeniesTM.
Jennie Mackay noted that she had attended a 3 day course at a cost of $400 as part of
ensuring the canteen could be accredited, and had found the course to be of no real
value. She noted that she hand makes pizzas and muffins.
Kim Darcy noted that she was required to approve the menu [check this with Kim].
There was discussion of the new traffic light symbols appearing on some packaged
foods such as Paddle Pops TM.
Greame Loaney suggested that Cathy report back to the next meeting identifying the
actual effects the green group’s proposed changes would have on the Duffy canteen
menu - “here’s what we serve in the canteen” lined up against “here’s what is
proposed”. So that the changes that would be made, can be put to as wide a group of
parents as possible asking the question “what do you want to do?”
It was identified that there is also a need to know exactly who is developing and/or
enforcing the proposed new canteen policy. For example, is it a requirement of the
ACT Department of Education? Graeme volunteered that Fiona Loaney as the
delegate to the P&C Council would ask the Council who is behind the changes and
what the status of the changes is.
•
Insurance claim for canteen fridge
(see canteen report)
•
Graeme Loaney noted the need for a cheque for $33 for the fee for lodging the annual
return of the DPS P&C Association Inc with the ACT Office of Regulatory Services.
It was moved that a cheque for $33 be made out for the fee for lodging the annual
return of the DPS P&C Association Inc with the ACT Office of Regulatory Services.
Moved: Daniel Pottenger
Seconded: Cathy Johnston
Passed
6. Next meeting
7:30pm, Tuesday 11 May 2010 at Duffy Primary School.
7. Meeting closed at 8.40 pm
Page 4 of 4
Minutes of Duffy Primary P&C Meeting
23 March 2010
Appendix A
‘Correspondence In’ since last meeting (23/2/10)
Date
From
Subject
23 Feb 2010
Steve Doszpot MLA
Feb 2010
ACT Council of P&C
Associations Inc
Advise of changes to ACT Education Act 2004, to
increase from 5 to 15 days, the amount of time for
which a principal can suspend a student.
2010 Information Folder for P&C Secretaries
held by Secretary
2010 Information Folder for P&C Presidents
held by President
2010 Information Folder for P&C Treasurers
held by Treasurer
‘Correspondence Out’ since last meeting (23/2/10)
Date
To
Subject
18 Mar 2010
ACT Council of P&C
Associations Inc
Notice of DPS P&C Office Bearers for 2010
Page 1
Minutes of Duffy Primary P&C Meeting
23 March 2010
Appendix B
Principal’s Report, Number 2, Term 1
P&C Meeting 23 March, 2010
1. Learning and Teaching
• All staff attending First Steps Writing professional development Saturday 27 March
• Count Me In Too (CMIT) program running successfully for students 1 to 3
• Middle Years Numeracy program being implemented years 4 to 6
• Teaching programs handed in by staff in week 5 and written feedback given by Executive team
• All students receiving Learning Assistance, English as a second Language and Enrichment have
an Individual Learning plan (ILP)
• Staff participated in NAPLAN data analysis professional development
• Teachers participating in planning days for term two in week nine – Science focus
• Literacy and Numeracy Coordinator ran professional development on NAPLAN writing and
marking for all staff
• Weekly Literacy and Numeracy meetings for specialist teachers to discuss programs and issues
• Reading at Duffy (RAD) program continuing very successfully 5 students in all (looking for more
volunteers)
• School purchased two PM Benchmark kits for assessing reading levels of students
• Italian teacher purchasing resources for Italian program
2. Student Environment
• Year five and six leadership day held with workshops from scouts & facilitators of Thinkfest
• Successful swimming carnival held
• Red Cap being run for identified senior students – Salvation Army
• Weekly special needs meetings include executive, counsellor and specialist teachers
• Playground mediators program to begin for year six
• Students participated in Rugby League gala day – Duffy team undefeated on the day
• Year five students participated in Sports Leaders training day
• Blue Earth program continuing
• Principals’ Morning tea term one Monday week 9
• Water tank installed in “Eco Centre” and chicken run ordered
• Kindergarten students participated in Teddy Bears Picnic excursion to Botanical gardens
• Year 1 & 2 children attended Wetlands and worked with Birrigai staff
• Duffy primary managing the Woden Weston swimming carnival this Friday
• Harmony day being celebrated this Friday and special assembly being held
• Cross country carnival Thursday 8 April
3. Leadership and Management
• Principal attended 2 day leadership conference Friday and Saturday week seven
• Library handed back to school and unpacking begun – parent volunteers required
• BER update – hall, wet areas, staff area
• Weekly pre-school meetings to inform and improve planning processes
• Duffy featured in Canberra Times last Saturday
• All staff completed professional pathways with school, team and personal goals
• School board report 2009 completed and copies available for parents and on website term two
• Car park renovation continuing completion in Stand down period
4. Community Involvement
• Parent reading workshop held for interested parents
• Parent Interviews week eight
• LSUA (Griffin) ILPS week eight
• Two new members of the school board appointed and first meeting of the new board Tuesday 30
March
• Community barbecue being held Friday 5.00pm
1
Minutes of Duffy Primary P&C Meeting
23 March 2010
Appendix C
Treasurer’s Report
23 March 2010
The general account balance at 23 March 2010 is $26,986.747. See attached reconciliation
for payments and receipts.
•
Reimbursement to the school for Mathletics has been made
•
Payment to the school with funds in Library Fund account will be made as the
library is restocked after refurbishment. See Principal’s report.
OTHER BUSINESS
Nil
______________________________
Kerry Murley
Treasurer, 2010
Treasurer 2010 Page 1 Minutes of Duffy Primary P&C Meeting
23 March 2010
Duffy Primary School P & C Association
Account # 112-908 040023565
Opening Balance 01/02/10
$ 26,756.08
Cheques presented:
1/03/2010
101248
P&C Gifts to President, Canteen
Manager and Clothing Store
$
355.85
$
355.85
$
586.24
Deposits:
22/03/2010
22/03/2010
27/02/2010
LJ Hooker - fete sponsorship
Secom - fete sponsorship
Credit Interest
$
$
$
350.00
235.00
1.24
Closing Balance 31/01/10
$ 26,986.47
Unpresented Cheques
23/03/2010
23/03/2010
101249
101250
Duffy Primary - Mathletics
Woolworths - AGM Snacks
$ 1,909.09
$
61.84
Unpresented Deposits
nil
Duffy Primary School Library Fund
Opening Balance 01/01/10
Account # 112-908 1476436
$
5,163.16
$
5,163.16
Deposits
nil
Cheques Presented:
nil
Closing Balance 23-03-10
Treasurer 2010 Page 2