TENDER SUBMISSION FORM
Tender: Supply of Ascender EZ UP
300 Standard Hip Chair-7000 or
equivalent
Central Regional Health Authority
(Please submit tender submission form to the address checked below)
□ James Paton Memorial Regional Health Centre
Tender No. CR1157
125 Trans Canada Highway
Gander, NL A1V 1P7
(709) 256-5460
Closing: Friday, January 15, 2016
at 10:00am
 Central Health/Corporate Head Office
21 Carmelite Road
Grand Falls-Windsor, NL A2A 1Y4 (709) 571-1257
Tenders will be opened
immediately after closing.
Vendor Name and Address:
Terrilynn Diamond
Regional Manager Inventory/Doc Services
Instructions:
- Ensure that your firm name and tender number appears on the outside of the tender envelope.
- Tenders received after the closing time shown will not be considered and will be returned to sender.
- All bids must be signed in order to be a qualified bid.
- Quotations are subject to conditions indicated on Page Two.
- At the opening only names of the companies submitting bids will be released.
- Prices will be released when the tender is awarded.
IMPORTANT: Before submitting quotation, please read the instructions carefully and complete where applicable. Submit your bid on
the forms provided.
Item
Description
Unit of
No.
Qty
Unit Price
Amount
Measure
Supply of Ascender EZ UP 300 Standard
Hip Chair-7000 or equivalent
EA
15
Subtotal _______________
HST __________________
Total __________________
We hereby offer to sell and/or supply to the Central Regional Health Authority upon the terms and conditions set out herein and on
the attached sheets hereof, the supplies and/or services listed and on any attached sheets at the price(s) set out.
__________________________________
Authorized Signature
______________________________________
Legal Name of Firm
_____________
Date
1.
Acceptance:
a) Any tender may be rejected or accepted in whole or in part.
b) The lowest or any tender will not necessarily be accepted.
c) This offer shall remain open for acceptance for a period of not less than 90 days from closing
date of tender.
2.
Prices:
a) Prices include packaging, cartage and loading charges unless otherwise specified in tender.
b) Prices quoted shall be considered net unless cash discounts are specified.
c) Prices are FOB Central Regional Health Authority site specific.
d) Discounts offered will be deducted when payment is made.
3.
Facsimile Bids or amendment to proposals previously submitted will not be accepted by the
Central Regional Health Authority.
4.
Products:
a) All offered products should be fully described by name of manufacturer and product code.
b) Bidders are responsible for indicating products that are latex free and scent free. Preference
will be given to products that are latex free and scent free.
5.
Delivery:
a) Deliveries must be made in accordance with dates stated on Purchase Orders.
b) All shipments must be properly packaged to avoid breakage or spoilage.
c) Delivery can be on an Aas required@ basis by the hospital or individual Purchase Order.
d) All delivery slips and invoices must state Purchase Order Number.
6.
Invoicing:
a) Invoices will be submitted directly to the Central Regional Health Authority.
7.
Warranty:
a) The vendor guarantees all equipment, materials, workmanship and laborers items.
b) The vendor warrants title to commodities supplied and warrants them free from defect and/or
imperfections and will indemnify and hold purchaser nameless against any or all suits, claims,
demands, and/or expenses, patent, litigation, infringement, or any claim by third parties in or to
the commodities mentioned and supplied by the vendor.
8.
Inspection:
a) All goods delivered are subject to inspections and test within a reasonable time after delivery at
purchaser’s premises.
9.
Returns:
a) In the event of a defective product, The Central Regional Health Authority reserves the right to
return it to the supplier for full credit, notwithstanding intermediate payment by the purchaser.
10.
Compliance with Laws:
a) The vendor shall be responsible for complying with all Federal, Provincial, and Municipal laws,
rules and regulations applicable to the sale of the contract material.
b) Compliance with regulation Pharmaceutical Contracts Manufacturing companies and their
products shall conform and abide with the Drug Quality Assessment Program (HPS), Canadian
Government Specifications Board Standards 74-GP-1, Narcotic Control Act, Food and Drug Act.
11.
Tender submission form must be completed and signed detailing the bid price
submitted. Failure to complete this form will result in bid disqualification.
Invitation to Tender for Supply of Ascender EZ UP 300 Standard
Hip Chair-7000 or equivalent .
1.0
General Provisions
1.1
Intent
This invitation to Tender is intended to obtain Fifteen (15 each) of Ascender EZ
UP 300 Standard Hip Chair-7000 or equivalent for sites operated by Central
Health.
1.2
Client Background
Central Health was established in 2005 and is responsible for the delivery of
Health and Community Services in the Central Region.
1.3
Vendor Response
1.3.1 Vendor’s tender must contain an Executive Summary which shall contain:
a.
A brief description of the product being quoted.
b.
The name, title and address of the Vendor’s representative
responsible for the preparation of the Tender.
1.3.2 All prices quoted for goods and services must be specified in Canadian
dollars, FOB Sites. All Tenders will be held to be valid for ninety (90) days
following the Tender closing date.
1.3.3 Tenders must be received in full on or before the exact closing time and
date indicated. TENDERS RECEIVED AFTER THAT TIME WILL NOT BE
CONSIDERED.
1.3.4 All costs relating to the work and materials supplied by the Vendor in
responding to this Invitation to Tender must be borne by the Vendor.
1.4
Release of Information
1.4.1 While Tender is Open:
The names of individuals or companies who have picked up the tender
documents will not be released.
1.4.2 At Tender Opening:
Only the names of the bidders will be read out.
1.4.3 After Tender Opening:
1.
2.
3.
4.
No further information will be released until after the contract is
awarded.
After award, only the name and bid price of the successful bidder
will be made available.
Information will be made available for a 90 day period only.
Successful Awards will be posted on Web Site.
1.4.4 FYI, Statements that are included as part of our Tender calls:
While bidders are welcome to attend the public opening, please be
advised that it is not our policy to release bid information. Only the names
of the bidders will be released.
1.5
Communication During Tendering
1.5.1 All communications with Central Health with respect to this invitation to
tender must be directed in writing to the attention of:
Mrs.Terrilynn Diamond
Regional Materials Management Department
Central Health
21 Carmelite Road
Grand Falls-Windsor, Newfoundland
Tel: (709)571-1257
Fax: (709)489-9291
Email: terrilynn.diamond@centralhealth.nl.ca
1.5.2 Central Health may, during the assessment period, request meetings with
the Vendors to clarify points in the Tender. No changes by the Vendor will
be permitted after the Tender closing date.
1.5.3 Faxed Tender responses will not be accepted.
1.5.4 All bids must be sent in a sealed envelope clearly marked with Tender
Name and Number to: Materials Management Department, Central
Health, 21 Carmelite Road, Grand Falls-Windsor, NL A2A 1Y4.
1.5.5 Bids submitted by electronic transmission (e-mail) will not be accepted.
1.5.6 All Bidders must complete and sign the Tender Submission Form. Failure
to do so will result in bid disqualification.
1.5.7 In order to contribute to waste reduction and promote environmental
protection, Central Health will endeavor to acquire goods and services that
support these principles, therefore, product(s) quoted should include:








1.6
maximum level of post-consumer waste and/or recyclable content
minimal packaging
minimal environmental hazards
maximum energy efficiency
potential for recycling
disposal costs
must not reduce the quality of the product required or affect the
intended use of the product
must not significantly impact the acquisition cost
Tender Acceptance
1.6.1 Any acquisitions resultant from this invitation to Tender shall be subject to
the Public Tendering Act.
1.6.2 The Tenders shall be opened in the office of Materials Management:
Mrs.Terrilynn Diamond
Regional Manager of Inventory/Document Services
Central Health
21 Carmelite Road
Grand Falls-Windsor, Newfoundland
Tel: (709)571-1257
Fax: (709)489-9291
Email: terrilynn.diamond@centralhealth.nl.ca
1.6.3 Any Tender may be accepted in whole or in part. The lowest Tender may
not necessarily be accepted and Central Health reserves the right to
cancel the Tender call. Central Health shall not be held responsible or
liable for the payment of any costs that are incurred by the bidder in
preparing a Tender in response to this invitation to Tender.
1.6.4 Central Health reserves the right to waive minor non-compliance or
irregularities in the tender if in Central Health’s sole discretion such minor
non-compliance or irregularities are of an inconsequential or technical
nature.
1.6.5 If Eastern Health, Western Health, or Labrador Grenfell would like to
participate in this Contract, will you agree to protect pricing, terms and
conditions and allow any of the three (3) Newfoundland and Labrador
Health Boards to participate.
Yes ____________________
No ____________________
1.6.6 The awarded pricing on this contract will be considered a standing offer for
a Two (2) year period from date of award.
1.6.7 Do not include applicable taxes in price. Bid prices must show taxes
extra.
1.6.8 Products quoted must be approved by Central Health before award.
1.7
Warranty
1.7.1 The Vendor shall warrant that the product supplied to Central Health shall
equal the published specifications.
1.7.2 The Vendor shall provide no less than a 1-year warranty on products. The
Vendor agrees to provide free of charge all parts and labour necessary to
repair the system during the first year of operation.
1.7.3 The warranty start date will be after receipt and units are fully functional
for daily usage.
1.7.4 Vendor shall indicate the individual who will be providing the service and
the nearest service location.
1.8
Product Specifications:
Ascender EZ UP 300 Standard Hip Chair- 7000 or equivalent
For post-op hip and knee arthritis or other infirmities that make sitting or standing
difficult. Extended armrests eliminate forward trunk lean. Ergonomic glide-a-way
footrest adjusts to two height and depth positions. Back adjusts to four positions.
Footrest rises to height of the seat cushion for use as a stump rest.
2 position seat height and depth adjustment.
4 position back adjustment. E-Z GRIP extended armrests.
Wide, deep, firm seat and back for correct positioning.
Finger touch control of footrest handle.
Sturdy sled base hardwood A-Frame design for added support and balance.
Overall Height 43"
Overall Width 27"
Overall Depth With rear Wheels 29" 30-1/2"
1.9
Vendor Confirmation (please sign)
I confirm that our Tender meets or exceeds the specifications detailed in this
invitation to Tender. I also confirm that all specifications are included in the
quoted price. Any items that are optional are noted accordingly.
Signed
___________________________________________
Title
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
___________________________________________
Phone
___________________________________________
TENDER CHECKLIST
Tender # CR-1157
Did you include?
Has tender submission been signed
Yes
No
Copy of required tender documents
Yes
No
Copy of brochures (if requested)
Yes
No
Note:
Tender responses may be rejected if you answer “No” to any of the
above questions.