KACHEMAK NORDIC SKI CLUB BOARD MINUTES
November, 7 2012
6:30 pm, Kachemak Bay Conservation Building
PRESENT: Alan Parks, Richard Burton, Mike Byerly, Carlin Rauch, Jan Spurkland, Megan
Spurkland, Nicky Szarzi, Kevin Walker
ABSENT: None
GUESTS: None
APPROVAL OF THE AGENDA
Megan moved to approve the agenda. Jan seconded. No objections. The agenda was approved.
APPROVAL OF THE MINUTES FROM THE METTING OF 10/3/2012
Kevin noted Alan wasn’t present at the last meeting. Upon correcting that Nicky moved to
approve both minutes. Richard seconded. No objections.
TREASURES REPORT
Richard gave an update. We are currently $2418 in the hole. The board worked through the
budget to try to balance it, mainly working through two scenarios proposed by Richard (1)
removing the ATV from the budget (and also the associated revenue from sale of a snowmachine
and a HF grant to fund the ATV) and (2) removing purchase of a mower ($1000), reducing fuel
costs by $500 to $5500, and reducing plowing expenses by $1000. Option 1 would probably
require omitting the revenue from the HF grant since that is the only place that money could be
spent.
Motion by Jan. Remove the mower and adjust the plowing and fuel needs and reduce the
insurance to balance the budget. Seconded by Nicky. Approved
Motion by Richard. The board should pass budget as amended. Seconded by Dave. Approved
Alan discussed some of his concerns with trail improvement and the LO RTP grant. This
discussion revolved mostly around the need for bridge improvements at lower Baycrest and the
need for maintenance sheds for existing equipment at both Baycrest and LO. Dave explained the
bridge needs for lower Baycrest and where they stand. There was discussion about the LO RTP
grant for the maintenance building and what to apply for with that money the next grant cycle.
EQUIPMENT REPORT
Dave gave an update. Dave said all 5 machines at lower Baycrest are working and running well.
He will move some of the machines to sunset. Two machines at McNeil are running, but one has
a knock and will get looked at. LO machines are running well.
EVENTS
ANNUAL MEETING
The annual meeting will be at the Homer Elks. It will be a pot luck and there will be no band.
Richard and Marylou will do the registration. Mike and Alan are doing the silent auction. Alan
will do the bid sheets. Nicky will make the ballots and Mike will print. Jr Nordic and HWN will
have tables. Doors open at 6, Alan will open meeting, Richard will give budget report, Carlin,
Megan, and Jan will speak on their events. Jan will talk to the new HHS coach about having him
there to introduce him to the club. Toby Wheeler would like to talk about heliskiing in
Kachemak State Park. Board decided it would be better to have a table with info. Mike will
print off a poster of the club events. Mike will put a slide show together.
EQUIPMENT MEETING
Dave has an equipment committee meeting planned for 11:00-12:00 December 8, at his house
followed by soup and bread lunch, 12:00-12:30, followed by grooming clinic and refresher /
training. It will be similar last year’s meeting.
HOMER EPIC
Jan gave an update. Registration opened on Nov 1 which is the same time when the other similar
events opened their registrations. Thus far there are 40 signed up. Will limit it to 150 people.
Will tack on $100 late fee after Jan. 1. Home run oil sponsored $500 for fuel expenses. Jan may
approach title sponsors but will get board approval before doing so.
HHS
Jan is serving as the HHS liaison to the BOD. There will be 5 races over 3 weekends this year.
Carlin mentioned that she may move Jr Nordic to McNeil on race days so the two events won’t
interfere.
COMMITTEE & AREA REPORTS
LOOKOUT/ATI
Jan asked for BOD approval to pursue a Rasmussen grant for a 30’yurt. It would live at LO
mostly but could be moved around. This could be a model for warming areas at the other ski
areas. He discussed that yurts have the advantage for continuity among the areas and can be
scaled up and down.
Kevin made a motion to approve. Richard seconded. Dave suggested getting input from Derek
at McNeil before proceeding. There was discussion on how quickly the grant could be closed
out if it would just a purchase. It was thought that it could close soon afterwards and the club
could turn around and reapply for another after that. The discussion fell back into strategic plans
and how the clubs ski areas should grow. Following discussion the motion was approved.
Mike and Kevin gave an update on the LO RTP grant. The grant is due Nov 15. David Stutzer
gave Mike and Kevin his cost estimates for the buildings general plan. The cost estimate is ~
10k over the grant amount so adjustments will have to be made to bring it into budget. Mike,
Kevin, John Miles, Taro, and Alan Phelps met last week to discuss the building plan and project.
The building can be resized to reduce the cost. They discussed building in two stages, leaving
out ½ the wall insulation / heating / electrical and applying for a second grant the following year
to finish stage 2. Kevin has done most of the work on the grant. He and Mike will get it
submitted by Nov 15.
MCNEIL/EVELINE
Dave and Nicky gave an update. Dave, Nicky, John walked the trails to discuss how the McNeil
revenue sharing money could be spent for trail work. Another 2k will go toward skies. Some
would go toward sno cat grooming. Some would go toward working on the shed foundation.
Derek is looking into grants for smoothing out trails. They are also looking at a different place
for the outhouse.
Megan asked for clarification on the 2k that will be used to purchase skis for McNeil. At the end
of the discussion it was decided that the skis will be available for rental through the Jr. Nordic
program. They must be members. They can do whatever they want with the skis for the season.
Nicky will be a liaison b/w Pete and the board for the biathlon equipment.
BAY CREST/SUNSET
Dave gave a Baycrest update. A volunteer rebuilt some of the outhouse floors in response to
Marylou’s article in the Nordic Skier.
Alan gave a Sunset update. The sunset trail rerouting work went well. Alan is following up with
surveying and MOA’s with landowners.
MEMBERSHIP
Richard will be implementing an online membership soon. Richard will probably have to move
to a new internet site to improve performance. It will probably increase cost $20 to 30 / month.
Holly will start to send out a newsletter. She will do the mailings in the future.
FUNDRAISING & GRANTS
GRANT FOR LO MAINTENANCE BUILDING
See discussion above
OLD/PENDING BUSINESS
GROOMING CONTRACT
No time for discussion
SKIS FOR KIDS
See discussion above
STRATEGIC PLAN UPDATE
No time for discussion
BYLAWS
No time for discussion
NEW BUSINESS
PROPERTY ON STERLING HWY DIAMOND CREEK STATE PARK
No time for discussion
COMMENTS FROM THE AUDIENCE
None
COMMENTS FROM THE BOD
None
MEETING END
The meeting was adjourned at 10:00 pm.
Next regular meeting will be 12/6/2012 at the Kachemak Bay Conservation Building
DOCUMENTS SUBMITTED
Draft budget
Mike Byerly
Secretary