Doctor of Philosophy (PhD)
Joint Program
Application Form A
IIT Bombay
Please read the following instructions carefully before completing this form
(i)
Applications for PhD candidature may be lodged at any time, although to be eligible for particular intake rounds, forms
need to be submitted by certain dates. Please review The Academy website for more information.
(ii)
While we will make every effort to process PhD applications rapidly, assessment of applications may take (at times) two
months or more.
(iii)
This is an application form only and does not constitute an enrolment for any course in The IITB-Monash Research
Academy (“The Academy”) nor does it entitle an applicant to be classified as a student at The Academy.
(iv)
An applicant accepted as a candidate by The Academy must enrol at both IITB and Monash by completing the official
enrolment forms. Enrolment procedure details will be sent to successful applicants with a letter offering candidature.
(v)
Applicants should note that doctoral candidates may not be enrolled for any other degree, diploma or non-degree
subjects during their period of candidature.
(vi)
All PhD applicants are admitted on a probationary basis for (at least) the first 6-12 months for full-time PhDs.
(vii)
Candidates will need to abide by the additional employment conditions of each institution relating to full-time PhDs.
(viii)
Please note that applications will not be processed unless full documentation is attached or supplied via the online
application registration system.
(ix)
All successful applicants to the program will receive a scholarship.
(x)
Please check out the applications FAQ on the website at www.iitbmonash.org for additional information.
Documentation
Applicants must provide evidence of their qualifications. This should be an official academic record, showing all subjects
attempted, grades achieved (including failures) and an explanation of the grading system. The record must be an official
transcript or statement of record from the institution in which these studies were attempted.
Result notification slips will not be accepted.
Originals of documents must be sighted at the interview if you are called for interview. Scanned copies are permitted for the
online application part of the process but originals must be brought to interview, or the original document must be made available
upon request.
Applicants who submit documents in a language other than English must provide an officially certified translation at interview,
together with the original documents. Translations supported by uncertified photocopies are unacceptable.
Applicants, whose first language is not English, must submit evidence of English language proficiency. See question 7 for details
on the evidence required.
All applicants are also required to provide a copy of their passport or other evidence of citizenship and provide original at
interview if selected.
Submitting your application form and beyond
STEP-1:
All applicants should complete as many fields of this application form as possible.
Applicants need to upload this form online as part of The Academy’s application process.
Please also scan the following documents and upload these along with your application form:
[D1]- scanned copies of your academic transcripts,
[D2]- scanned copies of your publication record,
[D3]- scanned copies of your GATE, TOEFL, GRE score sheet (if applicable),
[D4]- any other supporting documentation like MTech, BTech thesis, etc.
File names of uploaded files should be meaningful.
For example: MTech-Transcript.JPG or BirthCertificate.PDF and NOT p1.jpg, p2.pdf, etc.
IMPORTANT: Please ensure that the files you are attaching are of a low resolution. At present we are not accepting
files that are ZIPPED,(.zip) or .rar files. Feel free to upload as many documents in support of your application.
If you do not have access to a scanner, please send email as soon as possible to students@iitb,monash.org
STEP-2:
If selected for an interview you will be notified by email and are asked to bring with you the following documents:

Passport

Originals of all academic transcripts, ie., [D1]-[D4]...
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PhD Application
Office Use Only – Student ID: ________________
Section A - To be completed by the applicant
1.
Personal details
Please place  in appropriate boxes
Title:
Mr
Mrs
Ms
Dr
Other
Family Name:
Given Names:
Gender:
Male
Date of Birth:
Day
Female
Month
Year
Permanent
Address:
Address that
formal mail
should be sent to
during your
candidature

Dates this address will be applicable for:
from:
Day
Telephone No:
Month
Year
to:
Home:
Day
Month
Year
Work:
E-mail address:
Please indicate your citizenship status:
Indian citizen
Australian or New Zealand citizen
or Australian permanent resident
Other

If other, please state your
country of citizenship:
and passport number:
All applicants should attach a copy (scanned copy for email submission) of their passport, birth or
citizenship certificate, or of a document relating to their residency status.
2.
Proposed enrolment details
2.1 Proposed candidature commencement date:
Day
Month
Year
Please indicate the first date when you will be available to join.
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2.2 Project Choices: You will need to select up to 4 Project Choices online when submitting this form at The
Academy Form A Online Application System (AFORS), which available at:
http://www.iitbmonash.org/PhD_applications.html.
Please read these points carefully:







It is not necessary that you have to choose 4 projects on the online system.
On the online system, each of the projects that you have selected will have a set of “ideal” or “required” capabilities. You will need to
indicate how your background satisfies these required capabilities. If you are not able to demonstrate these capabilities, you may want to
choose another project.
There is likely to be a change to the list of projects provided on the Academy Internet website and the online system.
It is likely that none of the projects listed in the online system capture your interest completely.
In the case that none of the projects available on the online system is of direct interest to you, please suggest an “Own Project” below.
In suggesting your "Own Project" below, you have to identify a (few) supervisor(s) at Monash and one at IIT Bombay that you would like to
work with.
Any "Own Project" description that does not have potential supervisor(s) identified will be considered invalid.
2.3 Summary of Candidates’ Own Project (not mandatory): Please write below or attach a summary of no less
than 200 words describing your proposed thesis. Please include methodology and bibliography.
If you choose your own project please select “Own Topic” on the online form at The Academy Form A Online
Application System. Please however include a title and brief summary below.
If you choose to propose your “Own Topic” please note that this may only be discussed at your interview, IF you
are successful in getting to that stage. Further, there is no guarantee that your “Own Topic” suggestion will be
accepted by The Academy.
If you are not proposing “Own Topic”, go to Section 2.4.
Title:
Potential Supervisor(s)
at IIT Bombay (check www.iitb.ac.in):
Potential Supervisor(s) at Monash
University (check www.monash.edu.au):
Provide a Brief
Description of
your “Own
Project”:
Note:


A research project may require ethics clearance from the relevant IITB and / or Monash committee if it deals with animal
ethics, human ethics, biosafety or ionising radiation issues.
The Intellectual Property regulations of the program will be made available to you upon acceptance into the joint PhD program.
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2.4 Capability awareness
Have you read the project descriptions for the projects you have chosen (Y/N)?
For Project Descriptions click on the relevant project no. at: http://www.iitbmonash.org/research_themes_7.html
Have you filled in your responses to the capability requirements for the projects you have chosen (Y/N)?
3.
Tertiary educational record and motivation
Statement(s) of your full tertiary academic history must accompany this application. Scans of the original
academic transcripts can be submitted. If you are invited to interview you are expected to bring the original
transcripts to the interview. Applicants who submit documents in a language other than English must provide an
officially certified translation, together with the original document. Original academic transcripts for verification are
to be produced to the Deputy Registrar, Academic, at IITB and Monash Research Graduate School at Monash
University at the time of enrolment, after admission. Do not provide grades such as 'Distinction' or 'First Class'.
Provide your actual CPI, CGPA or grades, like 8.97/10 or 88.5%, etc.
Degree or other qualifications held
Awarding institution
Year completed
Major or discipline
Honours/Final grade
Fill in as much of this table as possible. Although completion of these exams is not a prerequisite for entry to the
program, it would be an advantage to have done so.
Type of Exam
GATE (if available)
GRE Score (if available)
TOEFL Score (if available)
Score
Rank
Year of
Exam
Please note
that the more
detail you
provide in this
section, the
greater your
chances of
success.
JAM:
NET
Other- 1
Other- 2
Other- 3
Main Subjects Studied:
Provide a description
here of the main
subjects that you
undertook in your
studies which would be
most relevant to the
successful completion
of the project(s) you
have chosen online
3
Motivation:
In 200 words or less, tell us why you think The Academy should select you as a PhD Candidate?
4. Scholarship details
Do you hold any scholarships or other awards, or are you sponsored by an outside body eg industry or governmentsponsored awards?
No
Yes

Give name of scholarships, awards or sponsoring body:
Category (TA/TP/RA/PA/SF/SW/PS/CSIR/UGC/FA…etc)
5. Work experience
Indicate years of relevant experience in teaching and / or research and / or industry.
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6.
Research/publications
Provide details of any original research and/or publications. For publications/abstracts, indicate the percentage of
your contribution, eg sole (100%), joint (50%), multi authorship (20%), and the nature and standing of the
journal/conference. Also indicate whether in press (accepted for publication) or published. (Attach additional sheet if
necessary)
7.
English proficiency
Please place X in the box indicating how you have satisfied the English language requirements for admission.
First language is English
An overall band score of not less than 6.5 on the IELTS test conducted by IDP and the British Council.
In addition, a score of at least 6.0 is required for each band score and applicants must undertake the
academic module in regard to reading and writing.
The following scores achieved in the American Test of English as a Foreign Language (TOEFL):

a minimum total score of 577 together with a score of 5 or more on the TOEFL Test of Written
English (TWE) (paper based score);

a minimum total score of 233 together with a score of 5 or more on the Essay Rating (ER)
(computer-based score); or

a minimum total score of 91 (internet based score) together with a minimum score of 25 in the
written test and a minimum score of 22 in each of the reading, speaking and listening tests.
Successful completion of a course of tertiary studies of at least two years’ duration conducted entirely in
English and involving formal assessment of written work, in a country where English is the official language.
Evidence in the form of a letter or certificate issued by the university Registrar’s office will need to be provided.
Studies must be completed within the five year period prior to application.
8.
Referees
Include the name of at least 2 academic referees in the table below.
We may contact them to secure their feedback on you.
Note that you are welcome to include more than 2 referees:
5
Name of Referee
9.
Contact details including phone and email
How do you know this referee?
Declaration by applicant
Note:
The information on this form is collected for the primary purpose of assessing your application for admission to PhD
candidature. Other purposes of collection include the creation of an enrolment record on the student database,
attending to administrative matters, corresponding with you and statistical analyses. If you choose not to complete
all the questions on this form, it will not be possible for us to assess your application. Personal information may
also be disclosed to the relevant bodies for the verification of your qualifications and it may be disclosed to
government agencies as required by legislation. You have a right to access personal information we hold about
you, subject to any exceptions in relevant legislation.
If you wish to seek access to your personal information or inquire about the handling of your personal information,
please contact the University Privacy Officer on 61-3- 9905 6011 (at Monash University) and Deputy Registrar
(Acad.) at 91-22-2576 7041 (at IIT Bombay).
Please note that the requirements of the PhD program at The Academy means that you will not be able to carry out
any part time work and you would need to abide by the additional employment conditions relating to each
institution.
DECLARATION:
I declare that I have read the instructions on this application form and that the information provided by me is true
and complete. I recognise that it is my responsibility to provide all necessary documentation to support my
application and I authorise the Institute/University to obtain official student records from any educational institution;
or to verify my past and current employment for the purpose of making an informed decision about the application
or matters that concern my admission and enrolment in this course.
I accept that documentation provided by me will become the property of IIT Bombay/Monash University and made
available to competent authorities when required. I have read and understood the above conditions and accept
them fully.
I acknowledge that IITB/Monash University reserves the right to vary or reverse any decision regarding admission
or enrolment made on the basis of incorrect or incomplete information. I have read and understand the above
conditions and am prepared to accept them in full.
When you are submitting this form electronically please send it without a signature, but print your name as well as
the date you filled the form in. By inserting your name and date you are asserting that all of the information on this
form is true, complete and accurate.
Any Form-A that is submitted without a name and date on it may not be considered.
Signature:
Date:
Please see the instructions at the front of this form as well as the FAQ on the website
(www.iitbmonash.org) for details on submitting your application
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