Tender No. RB/EDP/HW/2011(2)
Tender Invitation Dated: 13th Oct 2011
rd
Due Date & Time: 2 PM on 3 Nov 2011
Opening Date & Time: 3 PM on 3nd Nov 2011
Supply of Server Computers and Peripherals at the Rubber Board Head Office
(Fill the form electronically, print it and attach to the covering letter on the letterhead
affixing the signature and office seal on all pages)
ANNEXURE A (1)
Date:
1. Name of the Firm
Ref. No:
2. Postal Address
(in block letters) :
PIN Code:
3. (a) Telephone No.
(b) Fax and e-mail id
(c) CST / GST Reg. No.
4. Firm/Company Regn.
Type:
5. Name,
Designation,
Contact No. & e-Mail id of
two responsible officials (1)
Direct (2) Escalation
6. Particulars of EMD
NSD Code:
Fax:
Telephone No.:
e-mail :
(1) Name:
Designation:
Contact No.
e-mail:
(2) Name:
Designation:
Contact No.
e-mail:
Rs.
DD No:
Date:
Name of Bank & Branch:
Tick the relevant columns
for which offers is made
and EMD furnished:
7.
Item
(Select)
Item-1:
Rack
Server
with O/S
Item-2:
Server
Rack
Item-1: Rack
Server & O/S
Item-2: Server
Rack
10,000-
Item-3: KVM over IP
2000-
1000-
Item-4: GBE-Switch
2000-
Make, model, specifications, compliance - deviations / additional
features, if any, etc. of the products offered.
Make &
Model
Specifications & Warranty / Extended warranty details
Supply of Server Computers and Peripherals at the Rubber Board Head Office
Page:2 / 6
Item-3:
KVM
over IP
Item-4: GBE
Network
Switch
8.
The details of the nearest technical support / service centre of the vendor in respect of each
location of installation (locations, support persons as well as the availability of spare parts,
service facility).
Location
At
Kottayam
Address
Guaranteed Response Time / Service Escalation
Other
Nearest
9.
Reference of major customers (Name, Designation, Contact No & e-mail id) where similar
stores have been supplied / installed and maintained for a minimum period of three years.
Year of
Supply &
Value
Details of Customer
Contact Person
(Name, Designation, Phone, e-mail)
10. Checklist for furnishing the offer and specific terms & conditions or remarks, if any:
I
Certificate from the OEMs stating that the vendor is authorised to supply /
support their equipment.
Ii
Covering letter on the letter head;
Annexure-A(1) and Annexure-A(2) duly filled in; Copies of Annexure-B &
Annexure-C duly signed at the bottom of every page affixing the office seal
with date.
Name & Signature:
Office Seal with date:
Supply of Server Computers and Peripherals at the Rubber Board Head Office
(a)
Sl.
No
1
(b)
Make & Model Offered (please
provide major specifications)
Item-1a: Rack Server
(c)
Rate
ANNEXURE A (2)– Format of Financial Bid
(d)
(e)
(f)
Taxes
Unit Rate*
Qty
(c+d)
Page:3 / 6
Warranty
(g)
(h)
Total
(e) x(f)
(i)
AMC
Rate**
Item-1b: O/S RHEL-64Bit media
2
Item-2: Server Rack
3
Item-3: KVM over IP
4
Item-4: GBE N/w Switch
5
Others, if any
Total (in figures)
(in words)
(i) * Unit price quoted shall include all incidental expenses, freight, taxes and duties for the delivery, installation and warranty obligations and maintenance at
the given locations (see Anexure-B). No C-Form/ D-Form will be issued by the Rubber Board. In case of local variations, the same may be mentioned explicitly.
(ii) ** Per unit AMC charges per annum on completion of the warranty period has to be furnished. The supplier may enter into an agreement for providing
AMC support at the offered rates for a minimum period of five years including the warranty period of one / three years. Proportionate AMC charges will be
released quarterly-basis after execution of the contractual obligations to the satisactions of the Board.
(iii) Utmost two options may be quoted in the format……
Name & Signature:
Office Seal with date:
Supply of Server Computers and Peripherals at the Rubber Board Head Office
Page:4 / 6
ANNEXURE B –Technical Specifications
Location of supply & installation: Rubber Board, Head Office, Collectorate PO, Kottayam–2
Note: (i) Products having equivalent / nearest parameters will be considered, if the offers do not
provide exact match of specifications.
Note: (ii) Products of reputed ISO-9001:2000 Certified or reputed MNC makes, selling and supporting
similar items in India for more than five years only will be considered.
Item 1 : Rack-mounted server computer: Quantity Estimated: 2 (EMD Rs.10,000/-)
Rack Server– IBM/HP/Dell equivalent makes- matching or better configuration (2 sets)
 Rack mountable-2U factor
 Intel Xeon Processor E5620 (2.4 GHz, 12MB L3 Cache, 80W, DDR3-1066)
 8MB shared L3 cache
 12GB (3 x 4GB) PC3-10600R-9 (RDIMM)
 Integrated Dual Port Gigabit Server Adapter
 RAID (0/1/1+0/5/5+0) Controller
 up to 16.0TB (8 x 2TB Hot Plug 3.5" SATA/SAS hard drives)
 4 nos x 500GB 3G SATA 7.2K 3.5in ETY HDD
 Slim SATA DVDRW Optical Kit
 +1 460W HE 12V Hot plug AC Power Supply Kit (redundant)
 OEM-Keyboard, Mouse, Monitor
 3-3-3 24X7 support,
 OEM Warranty pack for 3 years
 64b-Red Hat Linux Enterprise Server Edition with media & 1-year support
Item 2 : Server Rack: Quantity Estimated: 1 (EMD Rs.1,000/-)
Server Rack 42U– APW / equivalent make- matching or better configuration (1 set)
 Rack 19” Cyber NW 42U/1000mmD, floor standing, powder coated, 500 Kgs. load capacity,
detachable vented side panels with slam latch & lockable, top & bottom cover having welded
frame with cable entry provision, 19” mounting angles with screen printed U marking,
Mounting power strip without affecting the 19” mounting angles (1 No)
 Steel door 600W, 42 U, full perforation, front & rear (2 Nos)
 Fan housing unit 90 CFM and 4 fans (1No)
 Fan 230V, 90 CFM (4 Nos)
 Vertical AC main channel 42U with 14x 5A sockets (1 No)
 H/W Front panel Square, packet of 20 (1 No)
 Castor wheel, tyreman, standard (2 Nos)
 Castor wheel, tyreman, ft break (2 Nos)
 Keyboard tray, rotary 19”/1000 D+ slides (1No)
 Shelf, stationary 725D/600W (1 No)
 Cable manager 1 U 19” mounting (1 No)
 Confirms to industry standards and RoHS compliance
 5 year warranty for rack and 1 year for electrical
Item 3 : KVM over IP: Quantity Estimated: 1 (EMD Rs.2,000/-)
KVM over IP enabled Switch- matching or better configuration (1 set)
 Minimum 8 ports USB & PS2 system/peripheral support
 Web based IP Remote Management of up to 8 servers
 Multi user access, simple control through on screen menu
Name & Signature:
Office Seal with date:
Supply of Server Computers and Peripherals at the Rubber Board Head Office
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Complete BIOS level access, 256-bit AES security
Secure access based on password protection
Supports video resolutions including 2048 x 1536
Dual Ethernet, dual power, cascadeable
LDAP, RADIUS, Active Directory, SNMP, syslog integration
Rack mountable with Mounting kit
8 sets of KVM combo cables that supports both USB & PS/2
OEM Warranty pack for 3 years
Item 4 : GBE Switch: Quantity Estimated: 1 (EMD Rs.2,000/-)
Network switch- Cisco / equivalent (1 set) with GLC-SC-MM-Module (2 sets)
 20 Ethernet 10/100/1000 ports and 4 dual-purpose uplinks (each dual-purpose uplink port has
one 10/100/1000 Ethernet port and 1 SFP-based Gigabit Ethernet port, 1 port active)
 1 RU fixed-configuration with rack mounting kit
 LAN Base Image installed
 1000Base-SX SFP transceiver module for MMF (2 Nos)
 100Base-Fx SFP Module with SC connectors - 2 nos (Multi-Mode 100Mbps Fast Ethernet)
 CON-SMBS – OEM Warranty pack for 3 years
ANNEXURE C – Terms & Conditions
(1) There is no Tender Fee / Cost of Tender Forms applicable. Quotations shall be submitted by filling
in the prescribed formats (Annexure-A1 & A2) accompanied by countersigned copies of Annexure-B &
C (all downloadable from the website of the Board) and copies of necessary documents to confirm the
specifications. Quotations not in the prescribed formats will be summarily rejected. Please fill up the
document file containing Anexure A1, A2 & B online, print the document, affix siganture and office
seal and attach it to the covering letter on the company letterhead. Handwriting should be avoided,
and such corrections if any should be duly countersigned by the authirised signatory.
(2) Quotations shall be valid for a minimum period of forty days from the due date for submission.
(3) Quotations shall be accompanied by an Earnest Money Deposit for the prescribed value by
Demand Draft drawn in favour of The Rubber Board payable at Kottayam (Kerala). Request for
exemption of EMD will not be entertained under any circumstance and quotations without adequate
EMD shall be considered as non-responsive. EMD will be refunded to all after completion of supply
and installation of the items by the successful tenderer. The successful tenderer will have to furnish
the required Performance Security @5% for harware items other thans rack. deposit refundable
without any interest thereon after the expiry of the warranty period, provided the contractual
obligations were executed as per the contract agreement. The same will be forefeited without further
notice, if they fail to supply the stores in time or to honour the contractual obligations as per the
agreement.
(4) All the goods offered should be proven products of MNC or ISO 9001:2000 certified manufacturers
selling and supporting similar items in India for more than five years. Copies of supporting documents
should be furnished for verification. The goods supplied under this contract shall be new and unused
and shall not have any defect arising from design, materials and workmanship or from any act or
omission of the supplier that may develop under normal use of the supplied goods. All hardware
goods except consumable items should carry repair/ replacement warranty/ maintenance support for
a minimum period of three years from the date of successful installation of the goods to the
satisfaction of the Board. Standard media warranty shall be applicable for all software products.
Name & Signature:
Office Seal with date:
Supply of Server Computers and Peripherals at the Rubber Board Head Office
Page:6 / 6
(5) Terms and conditions for supply, if any, should be clearly mentioned in the quotation itself. Such
terms and conditions, if not conforming to this tender notice, will not be binding on the Rubber
Board, unless otherwise mutually agreed to in writing. Inclusion of fresh terms and conditions,
additionally, after placement of the Purchase Order will not be permitted.
(6) All expenses such as all duties, taxes, freight and other incidental expenses for delivery, installation
and maintenance of the computer systems at the given locations shall be invariably shown in the
offer. No amount will be paid extra on any account.
(7) The quotation offering the lowest price for the goods having the required specifications may be
considered as responsive, provided it meets all other terms & conditions. Offer may also be made for
items with higher specifications as ‘optional’, provided they are superior in quality and acceptable as
per the Board’s requirements. Utmost two such options may be offered in the quotations.
(8) Sealed quotations superscribing the Tender No. & Due Date, addressed to the ‘DIRECTOR
(FINANCE), Rubber Board, Head Office, Collectorate PO, Kottayam – 686 002, Kerala’ should reach
this office before the time and date fixed for receipt. All such quotations will be opened in the
presence of those participants who choose to be present at the opening date and time.
(9) The Rubber Board reserves the right to accept or reject any of the quotations that does not confom
to the requirements / terms & conditions.
(10) The items shall be supplied and installed at the Offices of the Board within the specified period
given in the Purchase Order. Payment will be effected only after completion of the installation of the
enitre system at all the locations, to the satisfaction of the Board.
(11) Items supplied will be inspected with reference to the specifications given by the Board and the
other additional features offered in the quotation. Items which are not of good quality or which do not
conform to the requirements / specifications will summarily be rejected. The supplier shall remove
such rejected items from the premises of the Board within 24 hours of such notification at their own
expenses.
(12) Technical support for the installation and maintenance of the hardware, system software and
other software that may be procured by the Board, must be provided by the supplier during the
period of the Contract. Preventive maintenance support shall be provided on a quarterly basis by the
supplier. Remedial (breakdown) maintenance support is to be provided throughout the Board's
working days and as per the Board's requirement, within the specified time limit, so as to maintian the
equipment in good working condition.
(13) The Rubber Board will be at the liberty to engage a third party service provider for rectification of
defects or for replacements of faulty spares if the contractor fails to honour the service / support
commitments within a reasonable time-frame on reporting them. Such costs and damages shall be
bourne by the contractor or will be recovered from the amount payable to the contractor.
Tender No. RB/EDP/HW/2011(2)
Due Date & Time: 2 PM on 3rd Nov 2011
Tender Invitation Dated: 13th Oct 2011
Opening Date & Time: 3 PM on 3nd Nov 2011
DECLARATION
* I/We confirm that the products offered meet the prescribed specifications.
* I/We also agree to abide by all the aforesaid terms and conditions in case the order is placed on us.
* The deviations (if any) and additional features are highlighted for reference.
Name & Signature:
Office Seal with date: