PROCUREMENT COMMITTEE WEBSITE
GUIDELINE OF SKTPM PROCESS
REV 01. DECEMBER 2015
TABLE OF CONTENT
1. WHAT IS SKTPM?
2. HOW TO GET SKTPM?
A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)
B. STEP 2 (SUBMIT MANDATORY FORMS)
C. STEP 3 (RECEIVE USER ID AND PASSWORD)
D. STEP 4 (UPLOAD SKTPM DOCUMENT)
E. STEP 5 (PRINT AND SIGNED PQ-01)
F. STEP 6 (SKTPM DOCUMENT VALIDATION)
G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED
H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-01)
Guideline of SKTPM Process
2
SKTPM
Surat Keterangan Terdaftar Penyedia Barang dan Jasa Mampu.
It is a certificate issued by TOTAL E&P INDONESIE for qualified supplier in
terms of financial, operational/business license, legal, and experience aspects.
SKTPM certificate will be used as replacement of administrative document
during tender process. The objective is to simplify tender process and give
room for supplier to prepare the administrative documents.
Vendor having SKTPM should always update their data and make sure all the
information they put in the Proccom website is valid.
Guideline of SKTPM Process
3
HOW TO GET SKTPM?
REQUIRED DOCUMENTS (MANDATORY) – TEMPLATE AS PER ITB
HARDCOPY
(Original)
SOFTCOPY (via
Proccom Website)
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
With Duty Stamp and Company Stamp
With Duty Stamp and Company Stamp
With Company Stamp
With Duty Stamp and Company Stamp
With Company Stamp
No
Yes
Uploaded in one file PDF
7
8
9
10
PQ-01
HSE Statement
E-Procurement Participation Form
E-Sourcing Participant Agreement Form
Due Diligence Questionnaire
Deed of Establishment, Amendment and it’s validation
from Kemenkumham
Certificate of Domicile
SIUP/IUJK/SIUJK/IUT
TDP
SKT Migas
No
No
No
No
Yes
Yes
Yes
Yes
11
Partnering Agreement / Agency Letter
No
Yes
12
Statement of Domestic Company Status
Yes
Yes
Surat Pernyataan Perusahaan Dalam Negeri –
For UB domestic company ONLY. Issued by
Notary or Legal Consultant (With Duty Stamp)
13
Financial Report
No
Yes
UM&UB : Audited Financial Report (Complete)
UK: Not Audited (Profit & Loss, Balance Sheet
signed by Director)
14
Tax Payment Certificate:
• NPWP
• SPPKP
• SPT Tahunan PPH Badan: Tax Receipt & Form 1771 - 2014
• PPH-21: Tax Receipt & SSP of December 2014
• PPH-23: Tax Receipt & SSP of December 2014
• PPH-25 : Tax Receipt & SSP of December 2014
• PPN: Tax Receipt & SSP of December 2014, Form 1111
(SPT Masa PPN) of December 2014
No
Yes
15
PO/SO/Contract
No
Yes
No.
1
2
3
4
5
6
DOCUMENT
Guideline of SKTPM Process
REMARKS
UB
Agency Letter (if any) issued by Departemen
Industri & Perdagangan or from the Principal
SPT Tahunan PPH Badan, PPH-21, PPH-23,
PPH-25 dan PPN are scanned in one PDF file
then uploaded to Financial Information, Part 2
(Tax), item no.3.
5
FLOW PROCESS SKTPM PROCESS
1
Download SKTPM Guidelines
and Forms at
http://proccom.total.co.id
2
Submit ORIGINAL HARDCOPY of
Mandatory Documents
to Proccom Counter
3
Receive Login ID of PROCCOM
WEBSITE through Vendor's
Registered Email Account
4
Fill SKTPM Process and Upload
SOFTCOPY of all REQUIRED
DOCUMENTS via PROCCOM
WEBSITE
5
PRINT and SIGN PQ-01
(Retrieved from PROCCOM
WEBSITE)
6
TEPI process the application and
verify all the submitted documents
7
Guideline of SKTPM Process
Vendor Collect SKTPM Certificate
& Submit SIGNED PQ-01 to
Proccom Counter
6
STEP 1
DOWNLOAD & FILL MANDATORY FORMS
STEP 1: DOWNLOAD & FILL MANDATORY FORMS
Guideline of SKTPM Process
8
Click to download Mandatory
Forms
STEP 2
SUBMIT MANDATORY FORMS
STEP 2 (SUBMIT MANDATORY FORMS)
Please fill all the requirement in the Mandatory Forms:
1.
2.
3.
4.
5.
HSE Statement
e-Procurement Participation Form
e-Sourcing Participant Agreement
Due Diligence Questionnaire
Statement of Domestic Company Status (For Domestic Company having
UB Qualification ONLY)
Then submit the original document to :
TOTAL E&P INDONESIE
Procurement Committee Counter
CCL Building, Jl. Longikis
Balikpapan, 76123
Mandatory Forms is valid for 3 (three) years unless there are any changes in the information.
Therefore, for SKTPM update does not necessarily to submit Mandatory Forms.
Guideline of SKTPM Process
10
STEP 3
RECEIVE USER ID AND PASSWORD
STEP 3 (RECEIVE USER ID AND PASSWORD)
After all the Mandatory Document is received and completed, you will receive
an email from our server with your ID and Password information.
In the first login please fill security questions in case you forgot your password,
then change your password.
Please note that security question cannot be edited nor retrieved once it is
submitted. We advise you to capture / note and save your security
questions before pressing submit button.
(a) Sample of E-mail ID and
Password Information
Guideline of SKTPM Process
(b) Security Questions on
First Login
12
STEP 4
UPLOAD SKTPM DOCUMENT
STEP 4 – (1) NAVIGATION PANEL
1
Click here to
start input your
company
SKTPM
information and
documents.
(or click My
Profile)
2
Choose the
language
(Bahasa
Indonesia or
English)
You can see your SKTPM status via this
display.
Each SKTPM supporting documents are divided into
sections : General Details, Legal, Financial, Ongoing Project, and Experience.
“Summary View“ : To review all the uploaded
information and to Print the PQ-01.
“Submission” : To submit the SKTPM process.
“Status : To check the status of your SKTPM
(Valid /In-progress etc).
“Request for Update” : To add / edit company
SKTPM information and documents. This menu
is available for vendor having valid SKTPM.
Guideline of SKTPM Process
14
STEP 4 - (2) GENERAL DETAILS
Click here to
start input your
Company’s
information.
Ensure your
Data is correct
Always click save and continue to next section
Guideline of SKTPM Process
15
STEP 4 - (3) LEGAL INFORMATION
This part shall be filled-up by
your Company’s Legal or
Formalities or HR Function
Fill all the required
field and upload the
supporting document
as per category (in
.pdf)
Business
Classification
corresponds to
SIUP
Click here to add
additional
information of your
business license (ex:
SKT Migas, Agency
Letter, etc)
Guideline of SKTPM Process
16
STEP 4 - (4) LEGAL INFORMATION
Click here to
input the data
Name on the 1st line will be
used as the Company
Representative /
Management in the PQ-01
(Summary View).
Guideline of SKTPM Process
17
STEP 4 - (5)
FINANCIAL INFORMATION
Click here to input
your Financial Report
date.
Tambah Baru / Add
New is used to add the
latest Financial Report
Choose currency in
accordance with
Financial Report
Input data of the latest period
of your Company Financial
Report Balance sheet (Must be
in the same currency).
Upload complete set of the
latest Financial Report
(Balance Sheet, Profit & Loss
Report)
Guideline of SKTPM Process
18
STEP 4 - (5) FINANCIAL INFORMATION (CONTINUED)
Previous year of Tax Documents:
1. SPT Tahunan PPH Badan: Tax
Receipt & Form 1771 year 2014
2. PPH-21: Tax Receipt & SSP of
December 2014
3. PPH-23: Tax Receipt & SSP of
December 2014
4. PPH-25 : Tax Receipt & SSP of
December 2014
5. PPN: Tax Receipt & SSP of
December 2014, Form 1111 (SPT
Masa PPN) of December 2014
NPWP
SPPKP
Note: If your company has no
oblogation to pay one of the
above mentioned PPH, you
may fill the column with
information on the PPH
Badan Work Capital
Starting July every year, the only accepted Financial report is the previous year.
(Ex: In July 2015, accepted financial report is in the year of 2014).
Guideline of SKTPM Process
19
STEP 4 – (6) ONGOING PROJECT
Ongoing Project Section are only if you are Construction Service & Other Service
Guideline of SKTPM Process
20
STEP 4 – (7) - EXPERIENCE
Click here to
start input the
data.
For Supplier as
agent / distributor,
please input your
information here.
Upload your company
profile and
product/service
catalogue here (if any).
The last 7 years PO/SO/Contract including SOW, Period/Duration, Contract value completed with Payment
Evidence or Statement Letter that the job has been done (PO/SO/Contract issued not from company’s affiliate).
Agency Letter (if any) issued by Departemen Industri & Perdagangan or from the Principal
Guideline of SKTPM Process
21
STEP 4 - (8) SUMMARY VIEW
Summary View section allows you to review once again the data that you already input in your profile.
Click this tab to view each
of section.
After all document and
information is complete,
click tab “Others/Lainnya ”
Click Export to PDF to
get the PDF version of
your PQ-01.
Guideline of SKTPM Process
22
STEP 4 (9) - SUBMISSION
Please double-check your data before pressing the submission button to ensure your data is correct.
After clicking submit “Kirim Data Qualifikasi”, the SKTPM data can not be altered without permission from
the PROCCOM administrator.
Guideline of SKTPM Process
23
STEP 5
PRINT AND SIGN PQ-01
STEP 5 (PRINT AND SIGN PQ-01)
Export the PQ-01 to PDF then print and sign with sufficient duty stamp
Please follow-up your SKTPM process closely until the status is Valid
Guideline of SKTPM Process
25
STEP 6
SKTPM DOCUMENT VALIDATION
STEP 6 (SKTPM DOCUMENT VALIDATION)
In this step, Proccom will review and validate all the information and
documents. In case of invalid / lack of document(s), supplier will receive email
from the system.
You can always check your SKTPM process status in the Notification panel in
the website (after login).
When SKTPM document is Valid, Vendor will receive notification from the
system and may start register tender online.
Valid Vendor will also receive tender information based on matched
qualification and classification by email.
Guideline of SKTPM Process
27
STEP 7
COLLECT SKTPM CERTIFICATE
& SUBMIT PQ-01
STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)
Please contact Procurement Committee Administrator prior to collect SKTPM
Certificate* at Procurement Committee Counter, CCL Building Jl Longikis
Balikpapan.
Required document to collect SKTPM certificate are as follows:
1. Signed PQ-01 (retrieved from Summary View in the Website) **
2. The Power of Attorney (if represented by staff)
3. Previous original SKTPM certificate (for SKTPM update only)
NOTE:
* SKTPM Certificate is required for Qualification purpose during tender
process.
**PQ-01 original document is valid for 3 (three) years unless there are any
changes in the information. It is not necessary to submit PQ-01 for any update
on SKTPM document.
Guideline of SKTPM Process
29
SAMPLES OF ATTACHMENTS
FOR SKTPM DOCUMENTS
Procurement Committee | 2014
GENERAL INFORMATION
Business Licence : SIUP, TDP, Certificate of Domicile,
SKT Migas, Agency Letter (if any)
GENERAL INFORMATION : BUSINESS LICENCE – SIUP/IUJK/SIUJK/IUT
SIUP
Guideline of SKTPM Process
32
IUJK
SIUJK
IUT
GENERAL INFORMATION : BUSINESS LICENCE – TDP
Guideline of SKTPM Process
33
GENERAL INFORMATION: BUSINESS LICENCE – SKDU (CERTIFICATE OF DOMICILE)
Issued by Lurah/Camat
Can not be replaced with Izin Gangguan
SKDU (Certificate of Domicile)
Guideline of SKTPM Process
34
GENERAL INFORMATION: BUSINESS LICENCE – SKT MIGAS
Guideline of SKTPM Process
35
REMARK ON BUSINESS LICENCE
Ijin Usaha
SIUP/IUJK/SIUJK/IUT
Surat Keterangan Domisili Usaha
TANDA DAFTAR PERUSAHAAN
SKDU
TDP
Company Name and Address should be same at all Business
Licences and match with General Information you submitted.
Guideline of SKTPM Process
36
GENERAL INFORMATION
Legal Grounds of The Establishment of Company
GENERAL INFORMATION - 2. LEGAL GROUNDS OF THE ESTABLISHMENT OF COMPANY
•Complete Pages of Notarial Deed and validation from Kemenkumham
(uploaded in one attachment)
•Different Deed should be uploaded in different field.
Guideline of SKTPM Process
38
REMARK ON LEGAL GROUNDS OF THE ESTABLISHMENT OF COMPANY
PT
• Validation from
KEMENKUMHAM
CV
• Validation from
National Court
(Pengadilan Negeri)
Guideline of SKTPM Process
39
Required Deeds:
Establishment Deed.
Latest Deed about:
* Current Share Holder
* Current Board of Director
Akta Penyesuaian UU No. 40 Tahun 2007
(for “PT” only)
GENERAL INFORMATION
Company Status
GENERAL INFORMATION – 3. COMPANY STATUS
Statement of Domestic Company Status (for UB). Template available in Mandatory form
Board of Director
Share Holder
2/3 occupied by Indonesia Citizen
Min. 51% Owned by Indonesia Citizen
Guideline of SKTPM Process
41
REMARK ON COMPANY STATUS
UK (Usaha
Kecil)
Dalam
Negeri
UM (Usaha
Menengah)
Dalam
Negeri
UB (Usaha
Besar)
Dalam
Negeri
NATIONAL
Guideline of SKTPM Process
42
SURAT IJIN USAHA
Statement of Domestic
Company Status Issued by
Notary or Legal Consultant
No
Attachment
GENERAL INFORMATION
Mandatory Forms
MANDATORY FORMS
1
HSE Statement
Guideline of SKTPM Process
2
Electronic Procurement
Participation Form
44
MANDATORY FORMS
3 E-Sourcing Participant Agreement
(7 pages)
Guideline of SKTPM Process
4
Due Diligence Questionaire
(9 pages)
45
FINANCIAL INFORMATION
The Last Company Balance Sheet
FINANCIAL INFORMATION - THE LAST COMPANY BALANCE SHEET
UK
• Balance Sheet
• Profit & Lost Report
Signed by Director on Duty Stamp
Guideline of SKTPM Process
47
FINANCIAL INFORMATION - THE LAST COMPANY BALANCE SHEET
UM & UB
• Audited Financial Report
Guideline of SKTPM Process
48
FINANCIAL INFORMATIONS
Tax:
1.
NPWP
2.
SKKP
3.
TAX documents (PPH Badan, PPH 21, PPH 23, PPH25, PPN)
TAX: 1. NPWP
Guideline of SKTPM Process
50
TAX: 2. SPPKP
Guideline of SKTPM Process
51
TAX: 3A. PPH BADAN : TAX RECEIPT, SSP, FORM 1771 (YEAR 2014)
1
2
ATAU
ATAU
Guideline of SKTPM Process
52
TAX: 3A. PPH BADAN : TAX RECEIPT, SSP, FORM 1771 (YEAR 2014)
3
Guideline of SKTPM Process
53
TAX – 3B. PPH 21: TAX RECEIPT & SSP OF DECEMBER 2014
1
2
SPT Masa PPh Pasal 2
Guideline of SKTPM Process
12/2014
54
TAX – 3C. PPH 23: TAX RECEIPT & SSP OF DECEMBER 2014
1
2
SPT Masa PPh Pasal 23
Guideline of SKTPM Process
12/2014
55
TAX – 3D. PPH 25: TAX RECEIPT & SSP OF DECEMBER 2014
1
2
SPT Masa PPh Pasal 25
Guideline of SKTPM Process
12/2014
56
TAX – 3E. PPN: TAX RECEIPT , SSP & FORM 1111
1
2
SPT Masa PPN
Guideline of SKTPM Process
12/2014
57
TAX – 3E. PPN: TAX RECEIPT , SSP & FORM 1111
3
Guideline of SKTPM Process
58
EXPERIENCE
PO/SO/Contract and payment evidence/statement that the job has
been done
59
EXPERIENCE: PO/SO/CONTRACT
Complete pages of PO/SO/Contract and payment evidence/statement that the job has been done:
• Contract Value
• Scope of Work / Material/service detail in accordance to selected Sub Bidang
• Starting and Completion Date / Duration
PO/SO/Contract are not On Going Project and Not issued by Company’s affiliate
Agency Letter (if any) issued by Departemen Industri & Perdagangan or from the Principal
Guideline of SKTPM Process
60
REMARKS
61
DOCUMENT QUALITY
• All the document shall be in .PDF format.
• We suggest you to compress your document
before upload to the system.
• Maximum document submitted in the Website
is 5 MB (per document/upload).
• Before attach the document please ensure that
all field has been filled.
Make sure to always
CLICK save before
continue to next
section.
• Do not move to the other section before
pressing “save and continue” and get
successful notification.
Guideline of SKTPM Process
62
CHECK DOCUMENTS UPLOADED IN PROCCOM WEBSITE
The successful of document uploaded in the system is shown by green arrow
symbol near the browsing feature.
Before Upload
After Upload
Please click this green arrow symbol to download and re-check the document
whether it is the proper one.
Guideline of SKTPM Process
63
REMARKS ON SKTPM STATUS
New
New Process
Submitted
New Process Invalid
In-Progress
Vendor submitted original
document to apply SKTPM.
Proccom has created login
account and password
Vendor uploaded
documents needed for
SKTPM issuance in
Proccom Website
Proccom Administrator
found lack of document(s)
and asked vendor to
add/revise
Document is being
reviewed by FIN and/or
LEG
VENDOR
To input data &
upload
documents
needed for
SKTPM
application
PROCCOM
Waiting for action
by Vendor
VENDOR
Waiting for action
by Proccom
PROCCOM
To check the
completeness of
the document .
Once completed,
submit it to
FIN/LEG
VENDOR
To revise/reupload document
as Proccom’s
request
PROCCOM
Waiting for action
by Vendor
FINANCELEGAL
To review and
give feedback to
Proccom
PROCCOM
Waiting for action
by FIN and/or
LEG then change
SKTPM status
based on
FIN/LEG
comments
Update
Submitted
Update Invalid
Request for
Update
Valid
Vendor revised/uploaded
documents as per Proccom’s
request
SKTPM was valid but
Proccom Administrator and/or
System found improper
document(s) then give
notification to the vendor
Vendor willing to add and/or
revise their SKTPM supporting
document and click request for
update button in Proccom
Website
Vendor get email notification
for any tender that fits their
business classification and
experience
VENDOR
Waiting for action
by Proccom
PROCCOM
To review the
submitted
document
Guideline of SKTPM Process
64
VENDOR
To revise/ reupload document
as per
Proccom’s
request
PROCCOM
Waiting for action
by vendor
VENDOR
Waiting for action
by Proccom
PROCCOM
To justify and
give permission
to vendor by
changing status
to become
update invalid
VENDOR
Has advantage to
register tender
online & get
tender
information by
email
PROCCOM
Review tender
registration &
generate bidder
list to be signed
by Chairman &
distribute to
CO/Buyer
Please make sure that :
 All documents uploaded in PDF Format
 Size per attachment max. 5 MB
THANK YOU
☺
Procurement Committee | 2015
ep-id.proc-com@total.com | 0542 532475 or 0542 533360
Guideline of SKTPM Process
65