ASSIST E-News
Summer 2011
Upcoming
Activities
Data
Submission
Optional CC Dual
Enrollment Cohort
File due 7/15
Optional CC
Perkins File due
8/12
UV Spring 2011
End of Semester
Files due 8/10
UV Summer 2011
Files due 10/17
ASSIST 2012
Spring
Meetings
Tentative:
March 29
at NAU
followed by AZAIR
on March 30
Volume 7, Number 2
ASSIST Updates
ASSIST 2011 Annual Meetings
The ASSIST Spring meetings were held in March in conjunction with AZAIR at
Pima Community College’s Northwest Campus. Many thanks to the Pima staff for
handling all the site arrangements and the U of A staff for the program planning.
The Users session drew 20 ASSIST Users from 11 of the 13 participating
institutions. A demonstration of using ASSIST data to generate reports on transfer
students’ university enrollments by college of major and other key demographics
was presented. Also recent modifications to the ASSIST database due to changes
in federal definitions (for example, new IPEDS racial and ethnic categories) and
new federal requirements to report graduation rates by various federal financial aid
programs were highlighted.
Finally, the participants developed a “wish list” for possible changes in the database
and support activities. If you are interested in obtaining any of the materials
associated with these topics, please email assist-q@asu.edu.
The Steering Committee was attended by 15 representatives from 10 institutions,
APASC, ABOR and ASSIST. Discussions focused mostly on operational topics
such as technical updates and the use of ASSIST to aid the community colleges in
their dual enrollment reporting to the state for this coming cycle.
Policy and operational issues related to the State of Arizona Statewide Longitudinal
Data System and the ADE’s Project Plan for SFSF Requirements Related to Post
Secondary Education as well as ABOR’s Data Sharing Agreement with ADE and
the National Student Clearinghouse were addressed as much as time allowed.
ASSIST 2012 Annual Meetings: Tentative Plans
Northern Arizona University has offered to host next year’s meetings in Flagstaff.
The tentative dates selected are March 29 and 30. The Program Chair is newly
elected AZAIR Vice President Mary Schaal from Arizona Western College.
If you did not have an opportunity to complete the AZAIR evaluation survey sent
with your AZAIR receipt in April, your comments on this year’s offerings or
suggestions for next year’s program would be valued. Send any overall AZAIR
program suggestions to Mary Schaal at mary.schaal@azwestern.edu or ASSIST
recommendations to assist-q@asu.edu.
Current Developments
ASSIST Hyperion Web Users: Notice Concerning Internet
Explorer 9
If you upgrade to Internet Explorer (IE) 9, you will not be able to use the Interactive
Reporting Tool in myReports. Although IE8 is also not a supported browser, most
of the functions will work with the exception of opening PDF files and importing
queries. That will not be the case with IE9.
If your institution mandates IE9 as your browser, you may use the myApps work
around noted at the spring meeting. This will allow you to use ASSIST on
myReports using IE7 through the web regardless of the actual browser you have
installed on your computer. Unfortunately, the myApps solution has not solved the
problem of opening PDF files as we were first told several months ago.
The links to both the myApps and the Hyperion web download have been moved
and updated by UTO in the last few weeks.
Use IE7 Web Hyperion via myApps for myReports
Arizona
State
System for
Information
on Student
Transfer
http://help.asu.edu/sims/selfhelp/SelfhelpKbView.seam?parature_id=8373-81934966
Hyperion Web Client 9.2.0.3 download
http://help.asu.edu/sims/selfhelp/SelfhelpKbView.seam?parature_id=8373-81934467&source=Selfhelp&cid=58511
New ASU Technology Help Desk phone number
The 24/7 ASU Technology Help Desk is transitioning into the Help Center that will
be supporting other functions at the university (such as human resources and
financial aid). The current number of 1-480-965-6500 is still operational as well as
the new Help Center’s 1-855-278-5080 number. You can contact the Help Center
by phone, email or by a live chat feature.
http://help.asu.edu/sims/selfhelp/SelfHelpHome.seam?dept_pk=822
Dual Enrollment Table revisions and updated file layout
With a change in the definition of the dual enrollment cohort for this year’s state
reporting (seniors enrolled in a dual enrollment course anytime during their high
school years versus the old definition of enrolled in a dual course only during their
senior year), revisions have been made in the file layout to include course
semester.
ASSIST
E-mail:
Assist-q@asu.edu
Website:
www.asu.edu/assist
Mail:
Office of
Institutional
Analysis
ASU
Tempe, AZ 852871203
Phone:
(480) 965-2318
Fax:
(480) 965-1559
Additionally, the data for earlier dual cohorts with the former definition can be found
in a table named CC Dual Enrollment Cohort Original. Cohorts drawn or
submitted under the new definition for this reporting cycle will reside in the CC Dual
Enrollment Cohort table with the addition of the course semester data element.
These tables are currently set up in the database. The data documentation has
been drafted and will be posted soon. If you would like to view the drafted table
documentation, please email asisst-q@asu.edu.
Summer To Do Check List
Our ASSIST to do list seems to be growing daily! The top priorities are: 1) the final
testing of the new ID match logic; and 2) getting caught up on loading 2009-2010
community college files and the 2010-2011 university files; while 3) working on
ADE’s request for post secondary data for each institution to meet their SFSF grant
requirements by the end of the summer.
The other key projects this summer involve supporting the community colleges’
need and efforts to comply with the state’s dual enrollment reporting requirements
and updating the Arizona Statewide Transfer Rate Report along with each
institution’s individual reports.
Finally, work will begin on the redesign and relocation of the ASSIST website to the
APASC website currently being updated.
Coming this fall: probable upgrade of Hyperion to the newest
version
ASU’s UTO department has been working on bringing up the latest version of
Hyperion which will be tested internally while both environments run simultaneously
over the summer. One goal of the new system is to solve the issues experienced
with browser compatibility. All ASSIST users set up to access the database in
myReports will be kept informed about the progress and implications of this
upgrade.
2011-2012 ASSIST File Submission Calendar
The ASSIST file submission calendar for the coming fiscal year is posted on the
ASSIST website. It includes a link to the May 2011 revised Dual Enrollment Cohort
File Layout.
http://www.asu.edu/assist/publications/2011-12_ASSIST_File_Submission_Calendar.pdf
Questions? Email assist-q@asu.edu