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Document Control Specialist
Member Number: 2555733
Tooting sw17 9du United Kingdom
Portfolio: http://www.beyond.com/people/2555733
Professional Information
Job Function: Information Technology, Clerical & Administrative, Other
Education: High School Diploma
Employment: Any Position Type
Salary: $60-70k
Citizenship: Non U.S. Citizen
Resume
EXT***
Work e-mail: ***
Home ***
Personal Details
Date of Birth
Sex
Marital Status
***th June ***
Male
Married
Key Skills
Well organized and a quick learner, able to handle any tasks and challenges which arise,
Good management skills, able to priorities tasks to meet deadlines, Self-motivated to work on my own and also enjoy
working as part of a team. Good Communicator, enjoy interacting with a variety of people in the working environment,
Expert in Documentum administration & implementing Document control processes across major projects. Effective
communicator, both written and verbal. A good understanding of modern IT practices and system packages. Dynamic with
energy, commitment and able to work under pressure
Profile
A highly skilled Senior Document Control Specialist with more than *** years of International and Domestic (UK)
experience in implementing engineering & supplier document control protocols across the project. Management &
Supervisory skills on set-up & implement document control processors, interface with document management systems,
methodical approach on information management, Quality assurance and apply document control principles across
engineering and supplier document control. Very good experience in controlling, Tracking, status reporting , day to day
running of DCC, quality assurance and Supervise/Manage junior staff on major projects. Expertise knowledge on
controlling documents of project feed stage ,detail design engineering, follow on engineering, Construction Site DCC
control, commissioning, archiving, Record Management, Certification data book compilation, Document Validation and
hand over to operations& maintenance.
Document Control Specialist
A proven Senior Documentum Administrator, Data Controller and technical communicator with expert in architect of
docbase folder structures, security models, user training, control user accounts & groups ,1st line IT support ,document
migration, document retrieval by utilizing documentum query mode, set-up smart list, docbase performance testing and
software application testing. I have also got very good experience in Documentum 4i Desktop Client, Documentum Web
Client and Documentum web admin module by interrogating and updating data in docbase utilizing DQL scripting tool.
Solid background in IT support, accounts, project administration, project coordination, quality control coordination,
information management and project analysis.
I have also acquired excellent working knowledge of Change Control System (PVCS) dimensions.
Countries Worked
United Kingdom, Kingdom of Saudi Arabia, South Africa, France , Sri-Lanka, Libya
Industries Worked
Oil & Gas, Rail, Civil, Food Processing and Network Automation.
Education
St JOSEPH COLLEGE ***
GCE O’ Level 4 (A) Grades Including English & Maths, 4(B) Grades,
GCE Advance Level Accounts (A), Commerce & Finance (A),Economics (A), Logic(B).
CHARTED INSITUTE OF MANAGEMENT ACCOUNTANTS ***
Qualified Charted Institute of Management Accountants, Section A & B.
Documentum - ***
Completion of Technical Fundamentals of Documentum 4i
COMPUTER SKILLS:
IPMS ( Halliburton/KBR proprietary document tracking system)
Infoworks (Bechtel Electronic document management System)
Documentum 4i (Desktop & Web Client), Documentum EDMS ***
Documentum Web Client Administration.
Various proprietary document, data management systems.
PVCS Dimension
Business Objects
Crystal Reports
Document Control Specialist
Windows ***,***,*** and XP, Microsoft office ***
Microsoft Excel ***
Microsoft Word ***
Microsoft Access ***
Microsoft Powerpoint
Adobe Acrobat Writer ***
Adobe Acrobat Distiller ***
Microsoft Excel De-link
Auto Cad ***i
Microstation
Auto View Professional
Various Scanning Software’s
Work Experience
Dec *** To Date
TEHNICA LIIBYA - WLGP GAS ROJECT- ENI GAS
OPERATIONS DOCUMENT/DATA CONTROL SPECIALIST/ DOCUMENT MANAGER/ CLIENT EDMS SPECIALIST.
My responsibilities to Implement the new Cooperate Electronic Document Management System to store project
Operations final hand over documents and departmental legacy documents in the central repository. Interface with day to
day with Project Managers and EPIC Site Document Controllers resolve Document Management Issues of Final Hand
over dossier’s. Consistent check and Validation of Hand over documentations from EPIC contractors to make sure for
smooth transition, enable for a successful plant operation.
Roles and responsibilities,
· Co-ordination with Client operation team to identify the documentation requirement in operation environment.
· Co-ordination with Project Managers and Client Document Controllers to resolve Document Management Problems.
· Co-ordination with EPC/EPIC contractors on Final Handover Documentation to Client .
· Validation checks of EPC/EPIC contractors Final Handover Documentation, comply with Client Statement of
Requirement .
· Review Contractor Deliverables and Vendor documentations comply with Project document management requirement
and interface with project managers and document controllers.
· Review of Final Documentation dossier indexes.
· Review of Project Equipment/ITEM lists, comply with Client item numbering procedure and item numbers are cross
reference properly in technical documents.
· Production of Scope of work and Functional Specification for the EDMS System.
· Production of Philosophy for EDMS folder structure and Security model.
· Weekly status reporting of EDMS project to the Engineering Manager.
· Co-ordination with Management team to get approval of SOW and Functional specification.
Document Control Specialist
· Management of EDMS system vendors, deliver in accordance with Client requirement.
· Consultation and advise on Various EDMS systems.
· Co-ordination with IT to ensure hardware and communications infrastructure is properly designed and optimized.
· Developed a data migration plan .
· Bulk Loading of Final Handover Documentation and Departmental legacy documents with Meta Data(Attributes) .
· Interface with Computerised Maintenance Management System (CMMS)
· Set-up user accounts, Groups and Security.
· User Training and 1st line system support.(Internal and remote users) .
· Focal point for EDMS issues and Document Control Issues.
Nov *** to Oct ***
KCA Drilling Ltd Azeri Field Development Project Baku (AIOC- BP and International oil Company Joint Venture )
Senior Documentum Migration Specialist/ Document Management Specialist for AIOC Project Team.
My responsibilities for enabling our team to meet the project document management policies, protocols and practice
through enabling technologies and process implementation; supported by the ‘Documentum’ 4i Electronic Document
Management System. Carry out routine administrative tasks for the team, document release, raise transmittals, filling
copying and document library management.
Roles and responsibilities include:
· (Worked in France and currently based in Sutton,UK) Migrated Detail design engineering deliverables and supplier
documents in to Documentum database by the project folder structure
· Reconciliation with technical document register to match latest revisions before the migration.
· Prepare the migration list by documentum attributes as per Client statement of requirement.
· Documentum Support for Central Azeri – Drilling Project Users.
· Focal point for all documentum issues.
Jun *** to Nov ***
Halliburton Ltd (Brown & Root)Azerbaijan Full Oil Field Development Project Baku (AIOC- BP and
International oil Company Joint Venture )
Senior Document Control Specialist/Senior Documentum (4I) Administrator
Roles and Responsibilities include as Senior Documentum Administrator
· Documentum role-out, mass migration of documents from the network drive, achieved the project deadline on
‘Documentum Live’ was implemented in project.
· Set-up and Control documentum user accounts, user groups, ACL’s using Documentum Web Client Admin Module.
· Run weekly statistical docbase and server management reports. Structured the documentum security model philosophy
and folder structure.
· Advised, consultation and participated in major project meetings on merging two project docbases together. Defined the
security model philosophy to facilitate the project merge and a new folder structure with the new processes.
Document Control Specialist
· Co-ordinate with system managers to approve user accounts. Down load documentum software in to user machines and
configuration.
· 1st line Documentum help desk support to *** users, Remote and Internal users.
· Co-ordinate with documentum technical support to resolve major user problems.
· Structured and implemented the project folder structure in documentum.
· Update document attribute details using Documentum Query Language ***-up smart list for users. Focal Point for the
third party contractors and external users to submit documents via Documentum Web Client (Via Internet).
· Document migration using bulk loader application to populate documents into the docbase.
· Organize Documentum Training for new users and trained users one to one basis.
· Convert different file type electronic documents into ADOBE ACROBAT files.
Roles and responsibilities include as Senior Document Controller
· Process Engineering and supplier documents and input document details in IPMS (Document Tracking Data Base) for
review, approval by the distribution matrix, raise transmittal, issue to the recipients, send e-mail notifications to world wide
users advising the documents available in Documentum .Populate Electronic copies in to Documentum by the folder
structure.
· Run overdue status reports and issue to various disciplines
· Focal point for all document control issues interface with information management of system changes in documentum
and process improvement.
· Ensure that document control comply with project document control procedure and work instructions.
· Consultation, Co-ordination and Advise to Senior Document Manger on Engineering & Supplier document Management
process.
· Supervise and advise Document Management staff.
· Co-ordination on set-up the project document control procedure for engineering and supplier documents.
· Compile and issue Invitation to Tender (ITT) packages to contractors.
· Set-up document desk drop work instructions to control project documents.
· DCC library management
Oct *** – Jun ***
ICL Pathway LTD – UK Government Nation Wide Post Office Counters Automation, Government Gateway and Network
Banking Project.
Programmed Office Configuration/Change Management Network Senior Document
Management Specialist/Lead Document Co-coordinator.
Responsible for the inception, update and management of Program documents in PVCS Dimensions and Interfacing with
Pathway Management and Customer. Allocate Document No’s, Title, update attributes in PVCS Document Management
Library and Issue documents for review and approval with transmittal via electronic mail to comply with program document
life cycle.
Submit documentation for regulatory approval, System administration in (PVCS Dimensions Process Modeler), Create
work sets (Deliverables) in the system and control user access permission
Levels. 1st and 2nd Line support for users. Co-ordinate and support with CM Manager to update and revise
Document Control Specialist
Document management Procedures and work instructions. Run weekly Crystal reports for management.
Co-ordinate with client Document Control to get approval on Change Management Program documents to meet the dead
lines for program Implementation. Update and link Change Proposals and Change Control Notes with Program
Documents. Maintain the Library of applicable BSI standard procedures.
Maintain customer and suppliers documents, hard copy document Library.
Nov *** Oct ***
PROJECT DOCUMENT CONTROL MANAGER/ CO-ORDINATOR
SOUTH AFRICAN BREWERIES PROJECT (South Africa)
Working as Project Document Control Manager/ Co-coordinator, reporting to project manager. Set up document control
procedure and specification for sub-vendors on Project Documentation and set-up document control system by client
requirement. Allocate document numbers, title, and revision by the client
Project procedure and communicate with project engineers. Co-ordinate with project team in South Africa, Den*** and
with suppliers to produce Documents by ISO standards, for client approval. Co-ordinate with QA manger to develop
project quality plan as per client requirement.
Issue electronic copies with transmittal through the network for various parties for review and approval. Track all
documents submitted for approval and produce due reports, send reminders to client document control. Controlling all
incoming and outgoing documents by the revision/version control, maintain project document register for all drawings and
documents, provide and maintain an archive and file retrieval system for all project documents. Created and manage
project master filing system for all documents, Keep all latest electronic copies of all project documents in the network
drive, by discipline folder structure.
Planning and Co-ordinate with all suppliers to submit O&M manuals, as per agreement on correct format. Communicate
with procurement to release payment for sub vendors. Process and Compile Operating & Maintenance Manuals, check
quality of the document and input tag numbers by the equipment list and submit for client approval and monitor status of
all manuals until the final acceptance. Produce weekly and monthly document status reports for management.
Produce man-hour budget control report weekly. Organize and attend monthly project meetings via video conferencing,
communicating with project team based in Den*** and South Africa. Day to day project office administration. Co-ordinate
with project planner based at South Africa to submit project program BI-weekly and Report to management and to client
about milestone achieved and slippages. Produce recovery plan reports. Set up a procedure for document archiving.
Categorizing and indexing project
Documents enter in to an archive database and scan documents, attached as tiff files. Co-ordinate with client document
control on hand over of the final and as built documentation. Transfer scanned documents, O&M manuals to CD as per
client requirement.
Jun *** - Nov ***
SAUDI ARAMCO - RIYADH, SAUDI ARABIA
MATERIAL SPECIALIST/ SITE DOCUMENT CONTROL CO-ORDINATOR SUPERVISOR
SAUDI STATEGIC STORAGE PROGRAM
Document Control Specialist
Responsible for processing incoming and outgoing Engineering documents. Produce weekly status report for
management. Site office Administration Co-ordinate the process of Contractor site queries and Mechanical Completion
Certificate for plant start up. Quality audit on contractors as SaudiAramco and ISO standard procedures. Co-ordinate the
Vendor inspection and QA coverage for materials. Supervise contractor staff. Maintain a central filing library for
correspondence and for project Drawings.
Project document archiving and final hand over.
Feb *** May ***
HALLIBURTON BROWN AND ROOT LTD - LEATHERHEAD, ENGLAND
SENIOR VENDOR DOCUMENT CONTROLLER
TERRA NOVA (FPSO) CANADIAN PROJECT
Responsible for processing vendor documents packages in the network as follows:
Receive purchase order details from Procurement Department, input details Onto the system and send starter pack
details to vendor. Set-up SDRL codes and internal distribution matrix as per instructions by
Package Engineer. Receive documents from vendor, check documents submission as per project
quality plan, and update information into the system by the purchase order, document number, document type, generate
internal transmittal, and distribute hard copies according to the matrix, retained signed of original for document control and
send a copy to vendor. Process certification, and O&M manuals.
Produce weekly status reports.
Feb *** - Jan ***
RAIL LINK ENGINEERING
SENIOR DOCUMENT CONTROLLER(DOCUMENTUM)
CHANNEL TUNNEL RAIL LINK PROJECT
Responsible for processing and scanning incoming and outgoing Correspondence. Wrote a project procedure and work
instructions to control Correspondence, trained users to work with the in-house system
(Infoworks/Documentum, on line document Management system). Back up support for system users. Receive incoming
correspondence from External bodies, input to the system and scan the contents, issue the Original to the recipient.
Receive outgoing correspondence from Originators, check document number allocated, process through the system,
Scan the contents attached captured image to the number been created by the Originator. Manage and control project
documents on the master record library, (documentum database), maintain archive and file retrieval system.
JUNE *** - FEB ***
HALLIBURTON BROWN AND ROOT LIMITED
VENDOR DOCUMENT CONTROLLER (SENIOR)
ETAP AREA PROJECT
Full working experience on IPMS.
Responsible for processing vendor documents and issuing site document.
Document Control Specialist
OCT ***JUN ***
LONDON UNDERGROUNG LIMITED
SITE DOCUMENT CONTROLLER (SENIOR)
JUBILEE LINE EXTENSION PROJECT - SOUTHWARK STATION
Receive documents from technical, architectural and working contractor,
Input information into the system, issue documents to the design manager for
Review and approval.
Running weekly, monthly status report to the project team.
APR *** - OCT ***
ABB GLOBAL ENGINEERING
DOUCMENT CONTROLLER
ASSOCIATED GAS GATHERING PROJECT, SPDC EASTERN NIGERIA
Responsible for implementing engineering design document control.
OCT *** - MAR ***
JOHN BROWN ENGINEERING
DOCUMENT CONTROLLER
THAPPLINE ESSO, THAI OIL
Responsible for implementing vendor document control in the network,
AUGUST *** - OCTOBER ***
JOHN BROWN ENGINEERING
DOCUMENT CONTROLLER
British Gas North Morecambe Project
Responsible for set-up SDRL , issue vendor documents, process certification manuals, O&M Manuals.:
DECEMBER *** - MAY ***
BROWN & ROOT VICKERS
DOCUMENT CONTROLLER
PIPER REDEVELOPMENT PROJECT
SEPTEMBER *** - DECEMBER ***
Document Control Specialist
BROWN & ROOT VICKERS
DOCUMENT CONTROLLER/TECHNICAL CLERK(CHEVRON ALBA PROJECT)
SEPTEMBER *** - SEPTEMBER ***
EARLS COURT MOTORS
ACCOUNTS SUPERVISOR FOR INTERNAL BRANCH
MAY *** - SEPTEMBER ***
BROWN & ROOT VICKERS LTD (Great Man Made River project Libiya).
DOCUMENT CONTROLLER
JUNE *** - APRIL ***
HAMILTON BROS. OIL & GAS
DOCUMENT CONTROLLER
*** - ***
ULTRAMA GOLDEN EAGLE LTD., FINSBURY SQUARE, LONDON
BOOKKEEPER
*** - ***
CONSULTANCY SECRETARY LTD.
ACCOUNTS CLERK