Policy Title: Promotion, Placement, and Retention Policy
Committee Responsible: Assessment
Purpose/Rationale:
Promotion
Promotion for students in grades 6, 7, or 8 is based upon meeting the grade level
requirement, which is passing 5 out of 6 of the core classes, Math, Language
Arts, Social Studies, Science, Exploratory I, and Exploratory II. For the purpose
of this policy, Exploratory I will be an average of the four classes taken by the
student each nine-week grading period during the first period designated for
Exploratory classes by the master schedule. Exploratory II will be an average of
the four classes taken by the student each nine-week grading period during the
second period designated for Exploratory classes by the master schedule. Band
and Chorus will be considered year-long courses and will receive their own grade
depending on where they fall in the master schedule.
Retention
Students who do not meet the grade-level requirements will be considered for
retention. Decisions about retention will be made by the Administration in
consultation with the classroom teacher, the student’s parents/guardians, and
other appropriate professionals. Written appeals may be addressed to the
Administration and will be included in the student’s file, regardless of the
outcome of the appeal.
Policy Statements:
By the conclusion of the first semester, teachers should notify the Administration
those students who might be considered for retention. Parents will be contacted
to discuss the student’s progress and placement. Ongoing communications
between the school and the parent should culminate in a decision about
promotion or retention before the conclusion of the school year. All decisions on
retention will be communicated by the principal to the Superintendent before the
end of the school year.
Procedures
1. Retention Intervention forms can be completed for documentation
and turned in to the Administration at the end of the 1st semester.
2. Parents are called in to meet with the student, teachers,
Administrator, and counselor.
3. A student contract is agreed upon, and the student is referred to the
specific intervention that can help them succeed.
4. All interventions need to be documented.
5. At the end of the 3rd quarter, Retention Intervention forms will be
completed and turned in for all students with failing grades. Repeat
steps 2-4.
6. Conference at the end of the 2nd semester with Administrator,
teachers, and parents to decide placement for the following school
year.
Forms for documentation of parent and student contact are included in this policy
and should be used by the teacher and administration.
Placement
All student placement decisions will be made by Administration based on the
data collected and to best address specific student needs.
Policy Evaluation:
Date of 1st Reading: October 20, 2010
Date of Approval: November 17, 2010
Reviewed:
August 6, 2012
July 29, 2013
Council Chairperson: Willie Bartley
Signature: ______________________
PLACEMENT FORM
Elkhorn Middle School
School Year _____-_____
The teachers, school, district, and parents recognize that
__________________________ does not have the grade-appropriate skills to be
promoted. However, because of extraneous reasons, ________________________ will
be placed in the next grade.
____________________________
Parent
____________________________
Administrator
____________________________
Teacher
____________________________
Teacher
____________________________
Teacher
____________________________
Teacher
____________________________
Teacher
____________________________
Other, Position
RETENTION INFORMATION FORM
Elkhorn Middle School
School Year _____-_____
End of 1st Semester
____________________________
Student Name
_______
Grade
_______
Age
_________
Birthdate
1. Is student currently enrolled in the Special Education Program? (Briefly
describe placement, modifications, etc.)
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________
2. Was student ever enrolled in the Special Education Program? If removed,
why?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________
3. What is the major reason(s) this student has failing grades?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________
4. Are there any extenuating circumstances (family crisis, serious illness, etc)
to be considered?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________
5. What interventions have been tried thus far? (Check all that apply)
a. _____ Parent notified (Letter, Phone, E-mail, Conference)
b. _____ Tested for Special Education
(Results:_______________________)
c. _____ Class/Schedule changed
d. _____ Work requirements modified
e. _____ Referred to counseling (Date: _______ )
f.
_____ Referred to ESS (Date: _______ )
g. _____ Attended ESS Y/N (If no, why? __________________________)
h. _____ Special contract (Describe terms below)
__________________________________________________________
__________________________________________________________
________________
i.
_____ Other (Describe below)
__________________________________________________________
__________________________________________________________
________________
6. Grades as of __________________________
a. Math __________
b. Language Arts __________
c. Social Studies __________
d. Science __________
e. Exploratory I _________
f.
Exploratory II _________
We, the undersigned, make the following recommendations:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
________________________________________________
Date of Meeting ______________
______________________________
______________________________
Parent
Administrator
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Counselor
Other
RETENTION INFORMATION FORM
Elkhorn Middle School
School Year _____-_____
End of 3rd Quarter
____________________________
Student Name
_______
_______
_________
Grade
Age
Birthdate
1. Is student currently enrolled in the Special Education Program? (Briefly
describe placement, modifications, etc.)
________________________________________________________________
________________________________________________________________
________________________________________________________________
__________________
2. Was student ever enrolled in the Special Education Program? If removed,
why?
________________________________________________________________
________________________________________________________________
________________________________________________________________
__________________
3. What is the major reason(s) this student has failing grades?
________________________________________________________________
________________________________________________________________
________________________________________________________________
__________________
4. Are there any extenuating circumstances (family crisis, serious illness, etc)
to be considered?
________________________________________________________________
________________________________________________________________
________________________________________________________________
__________________
5. What interventions have been tried thus far? (Check all that apply)
a. _____ Parent notified (Letter, Phone, E-mail, Conference)
b. _____ Tested for Special Education
(Results:_______________________)
c. _____ Class/Schedule changed
d. _____ Work requirements modified
e. _____ Referred to counseling (Date: _______ )
f.
_____ Referred to ESS (Date: _______ )
g. _____ Attended ESS Y/N (If no, why? __________________________)
h. _____ Special contract (Describe terms below)
__________________________________________________________
__________________________________________________________
________________
i.
_____ Other (Describe below)
__________________________________________________________
__________________________________________________________
________________
6. Grades as of ___________________________
a. Math __________
b. Language Arts __________
c. Social Studies __________
d. Science __________
e. Exploratory I _________
f.
Exploratory II _________
We, the undersigned, make the following recommendations:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
________________________________________________
Date of Meeting ______________
______________________________
______________________________
Parent
Administrator
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Counselor
Other
RETENTION INFORMATION FORM
Elkhorn Middle School
School Year _____-_____
End of 2nd Semester
____________________________
Student Name
_______
_______
_________
Grade
Age
Birthdate
1. Is student currently enrolled in the Special Education Program? (Briefly
describe placement, modifications, etc.)
________________________________________________________________
________
2. Was student ever enrolled in the Special Education Program? If removed,
why?
________________________________________________________________
________
3. What is the major reason(s) this student has failing grades?
________________________________________________________________
________
4. Are there any extenuating circumstances (family crisis, serious illness, etc)
to be considered?
________________________________________________________________
________
5. What interventions have been tried thus far? (Check all that apply)
a. _____ Parent notified (Letter, Phone, E-mail, Conference)
b. _____ Tested for Special Education
(Results:_______________________)
c. _____ Class/Schedule changed
d. _____ Work requirements modified
e. _____ Referred to counseling (Date: _______ )
f.
_____ Referred to ESS (Date: _______ )
g. _____ Attended ESS Y/N (If no, why? __________________________)
h. _____ Special contract (Describe terms below)
__________________________________________________________
__________________________________________________________
____________
i.
_____ Other (Describe below)
__________________________________________________________
__________________________________________________________
____________
6. Grades as of ___________________________
a. Math _____
b. Language Arts _____
c. Social Studies _____
d. Science ______
e. Exploratory I _____
f.
Exploratory II _____
7. Has this student been retained previously? If so, when?
________________________________________________________________
______
8. Will retention place student is same grade with a sibling?
Y/N
9. Is the student capable of doing work at the next grade level?
________________________________________________________________
________________________________________________________________
____________
10. How will retention benefit this student?
________________________________________________________________
________________________________________________________________
____________
We, the undersigned, make the following recommendations that the student be:
_____ Passed to the next grade
_____ Placed in the next grade
_____ Retained in current grade
The committee further recommends the following:
_____ Required Extended School
_____ Change of teaching team
_____ Other (Briefly describe)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
__________________
Date of Meeting ______________
______________________________
______________________________
Parent
Administrator
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Teacher/Subject
Teacher/Subject
______________________________
______________________________
Counselor
Other