January 2013
Dr. Walter Cunningham School for Excellence
Timeline for Processing Retentions
Problem Solving is an integral and required part of the retention procedure. Although there is
no specific time line for Problem Solving/Child Study, it is required for any students being
considered for retention enter into problem solving no later than February/March.
Progress of all retentions reviewed by PSP/GEI
Staff begins to look at students having difficulties.
Teachers given “Retention Considerations” (hard copy)
Fall Conferences
Teachers develop a success plan for students who are having difficulty. This plan
is shared and discussed with parents at fall conference time. Teacher, parent, and
student responsibilities are listed on the plan.
End of December
Principal receives “Retention Considerations” list of possible retention
considerations from each teacher.
The “Consideration of Retention Letter” is mailed (via US mail) to parents.
(See sample letter) Teachers have made contact with parent before letter is sent or
given to parent. The success plan developed in October is reviewed with parents.
End of February
Have those considered for retention been brought to PSP? Student progress is
discussed during parent/teacher conference. If necessary, “Update on Possible
Retention” letter is given to parent during conference or mailed home midway
through third trimester. Have parent sign “Understanding of Retention” letter
during Spring conference.
“Decision to Promote Letter” or “Decision to Retain Letter” is mailed home.
Copy of letter needs to be filed in cumulative folder.
Distribute Final List of retainees to Jane Lindama and Cora Turner. A master list
will be sent to building principals.

Timeline for Processing Retentions