Arts Undergraduate Society of McGill University
855 Sherbrooke Street West
Leacock B-12
Montreal, Quebec H3A 2T7
Tel: (514) 398-1993
Fax: (514) 398-4431
www.ausmcgill.com
Arts Undergraduate Society of McGill University
Legislative Council
[January 21st, 2015]
AGENDA
1. Call to order
a. Roll Call
i. Absent: ACE, AUSec, GSA, MPSA, PSA, RUSS, SAWC
ii. Came Late/Left Early: BASiC, CLASHSA
2. Approval of Minutes from January 14th, 2015
a. VP Social – Motion to amend the minutes to include the financial part about the
cups?
b. Seconded by VP External
c. Motion to approve minutes by VP External
d. Seconded by VP Finance
e. Minutes approved
3. Approval of Agenda
a. Motion to approve by VP Academic
b. Seconded by DESA
c. Agenda approved
4. Announcements
a. VP Academic - Chicago the Musical is happening, you should all go!
b. Computer Science is looking to join the AUS! A motion needs to be passed to
amend the constitution.
c. Speaker – Can the PSSA draft the motion to add a seat?
d. VP Academic – Can I motion to suspend the rules and add this to the agenda?
e. President – We can just do this next council.
5. New Business
a. Motion to hold a General Election
i. President – These are the electoral bylaws for the year, we’ve already gone
through a round of revisions, it’s the dates for the electoral calendar.
ii. CSA - There are some moments of inconsistency for my department, is there
something that elections have to be done online?
iii. President - You can opt out if you want to and do your own election.
iv. Speaker – All in favour of motion? All opposed? All abstaining? Motion
passes unanimously.
6. Reports of the Executive Officers
a. Report of the President
i. Status of the VP Internal hiring – I’ve had some interviews already for an
internal administrator. The system with McGill is backlogged, and the
requests sent into McGill – we’re looking for them to reply to our room
Arts Undergraduate Society of McGill University
855 Sherbrooke Street West
Leacock B-12
Montreal, Quebec H3A 2T7
Tel: (514) 398-1993
Fax: (514) 398-4431
www.ausmcgill.com
booking request. We also only have rooms within Leacock and Arts, and I’ve
had issues with this as well; prof talk is now happening in ECOLE. So, I’m
meeting with some people to talk about this, I’ll probably have a meeting with
McGill and see why the administrator didn’t come to McGill until the end of
add/drop, so this is McGill’s fault. SSMU is also booked and currently not
cooperating with AUS on this issue. Both situations are out our control, but
we’re hoping to get a new system in place. I’m also trying to create an online
form so we can see what’s available but we’re waiting on the administration
to clear the backlog.
ii. Leila is on the liquor permits, and it’s important to get them in so we can fulfill
at least three liquor permits a week. That’s taking a lot of time, as is work
your b.a.
iii. We had an event for work your b.a. yesterday, and it was really helpful. We
have a UN speaker coming from New York HR, and we’re doing a gap year
event and a law school event and a grad school event. It’s all online, so help
us promote it.
iv. I’m meeting people this week regarding the space project but I’ll have
v. Revision of the dean’s fee referendum question; it can’t be a pro-credit fee
so we’re going to propose a full-time/part-time student fee.
vi. The application for the room bookings and liquor permits is closing tonight.
vii. DESA – what should we do for the future for room bookings? Should we
send them to you?
viii. President – If you need to submit something in the next week, I don’t know
when Janet will get back to me because she missed two weeks of her own
time. The administrator isn’t responding to our emails, either. By next
council, I’ll provide a much clearer picture of what’s happening on their and
our end. The one email has multiple administrators.
ix. If you are hoping to hold film screenings or something of this sort, we do
have a room – it’s really beautiful. We’re trying to use that room as much as
possible because it’s booked through the English department. We do need
about two weeks, but it just requires a deposit and a form outside the store.
That theatre has booking privilege through AUS and gets to use it for free
because it was renovated with AUIF funds.
x. BASIC – I’m leaving for SUS.
b. Report of the VP Finance
i. AUIF’s application is on the AUS website; I also need people to sit on it, so
please email me if you or your department is interested.
ii. For the budget, I first need to meet with the VP Social.
iii. If you submitted an FMC application, we didn’t have quorum but we’re going
to try to coordinate that.
iv. Allocations should be ready by Monday.
v. We did an internal audit, and we’ll put that information in your internal folder
and if we don’t hear from you we’ll figure that there are no disputes.
vi. I’ll be out of the country from tomorrow to Monday, so it’s too late for check
reqs after 10:30 tomorrow and I won’t be responding to emails.
vii. We did get the file from the ex-auditor but the quickbooks are not the same,
so now we need to buy another copy of quickbooks and try to transfer things
on our end, but we can start writing check already.
viii. CSA – FMC is trying to meet before Monday, have you picked specific dates
for the meetings happening after that?
Arts Undergraduate Society of McGill University
855 Sherbrooke Street West
Leacock B-12
Montreal, Quebec H3A 2T7
Tel: (514) 398-1993
Fax: (514) 398-4431
www.ausmcgill.com
c. Report of the VP Academic
i. Not much has changed from last week; changes to the McGill bookstore are
occurring as they reevaluate the functions of it. The gross cash flow isn’t
great because they’re not making that much of a profit. I attended a focus
group and they’re looking for feedback on what you would like them to sell,
and etc. The feedback will be used to decide how to move forward.
ii. The peer to peer symposium is happening.
iii. We’re working on a database for arts undergraduate research through caps.
iv. Actually, the reimbursement is ten dollars an hour for professors on work
study, so that’s the same rate that the AUS is getting, so we’re looking to
promote that to profs if they’re work-study eligible. If you apply to them to be
a work study, let them know because they’re not paying you entirely out of
their grants.
v. The deadline for peer tutoring is Monday, January 26th.
vi. I’m releasing the Arts Student Employment Fund tomorrow for the summer.
vii. I’m meeting with Mcgill about our MAO next Wednesday.
d. Report of the VP Communications
i. You’re all probably just getting the list-serv for me right now, we were waiting
on the prof talk confirmation. We didn’t have a room booked until about an
hour ago, and our graphic designer for the cover photo has not gotten back
to me. Check out the facebook event tomorrow.
ii. Know your fees is changing from two days to three days; I’m giving a videoediting tutorial, and there’s going to be a French BDA. That’s it for the most
part.
e. Report of the VP Social
i. Not much to report this week, we’re having a Chicago-themed BDA until the
red carpet premiere begins.
ii. We have a new list of food items departments can sell at BDA through
SNAX, like cookies. There’s a link on the BDA page to apply for a date that
you want.
f. Report of the VP External
i. The committees I’m working with are FEARC and AUSEC.
ii. ACE – haven’t set a meeting time yet, but most efforts will be towards
embrace volunteer week.
iii. In terms of the careers portfolio, we’re doing speed lectures, but that’s
happening after work your b.a. The event is up for work your b.a., and
planning for the Ottawa networking trip is underway.
iv. I’m meeting with ECOLE next week.
v. I’m also meeting with the national speakers bureau to see who the AUS can
bring in.
vi. Lastly, I talked to the Concordia VP External and they want to organize a
scavenger hunt with McGill.
g. Report of the Arts Representatives to SSMU
i. The motion regarding interim Provisions in respect to the nominating
committee and the online Ratification of GA resolutions passed, and the
nominating committee will be made up with 4 councillors and 4 members-at
large.
ii. The winter GA will be postponed until March.
iii. We met with Cindy from CAPS for the Diverse AUS event, the facebook
event has made and it will be happening on the 27th.
Arts Undergraduate Society of McGill University
855 Sherbrooke Street West
Leacock B-12
Montreal, Quebec H3A 2T7
Tel: (514) 398-1993
Fax: (514) 398-4431
www.ausmcgill.com
iv. Everything else is status quo.
h. Report of the Arts Senators
i. Speaker – They’re not here to present it, so just have a look at that online,
please!
7. Reports of the Departmental Associations
8. Committee Reports (AUSEC, FEARC, FMC, Equity)
a. EQUITY
i. We met with other EQUITY committees and discussed how to make
EQUITY more accessible and how to overcome the more negative
stereotypes surrounding EQUITY.
ii. Vareesha and I want to have workshops deconstructing some EQUITY
topics to make them more accessible to people.
iii. We’re starting an EQUITY blog soon and getting other on campus EQUITY
committees to help us out. We also want to make some social media
projects to make these things more accessible and less academically
appealing.
iv. We’re going to be training our EQUITY committee.
v. We’re also working with the sexual assault working groups, so please reach
out to them if you’d like to know more.
vi. We’re excited to work on the frosh by-laws with our new VP Social.
9. Question Period
10. Next Meeting Time and Date (February 4th, 2015 at 6:00pm in LEA 26)
a. VP External – Motion to adjourn.
b. Seconded by CSA.
c. Motion passes unanimously, council adjourned.
11. Adjournment
Membership of AUS Council
Name
AUS President
AUS VP Communications
AUS VP Internal
AUS VP Social
AUS VP Academic
AUS VP Finance
Name
Ava Liu
Max Drabkin
Johanna Nikoletos
Erin Sobat
Li Xue
Present?
Y
Y
Y
Y
Y
Y
Late / leave early?
Arts Undergraduate Society of McGill University
855 Sherbrooke Street West
Leacock B-12
Montreal, Quebec H3A 2T7
AUS VP External
Arts Representative to SSMU
Arts Representative to SSMU
Arts Representative to SSMU
Arts Senator
Arts Senator
FEARC
ACE
AUSec
FMC
Equity
EPIC
AGELF
AHCSSA
ASA
ASSA
BASiC
CLASHSA
CSUS
CSA
CSAUS
DESA
EASSA
ESA
GSA
HSA
IDSSA
ISSA
MESS
MESSA
MIRA
MPSA
MUGS
NASSA
PSA
PSSA
RSUS
RUSS
SAWC
SLUM
SSA
SUMS
WSSA
Speaker of Council
Recording Secretary
Lola Baraldi
Patrick Dunbar-Lavoie
Eddie Lin
Alex Kpeglo- Hennessy
Jacob Greenspon
Kareem Ibrahim
Tel: (514) 398-1993
Fax: (514) 398-4431
www.ausmcgill.com
y
excused
Y
excused
excused
excused
Y
N
N
Y
Y
Y
Y
Y
Y
Y
y
y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
N
Y
Y
N
Y
Y
N
N
Y
Y
Y
y
Miranda Gobran
Paula Tsvayg
y
y