Farm to School Planning Timeline
Identify resources
and obtain needed
training on F2S
March
April
Assemble team
Ongoing sourcing, planning and
training for education and
promotion
May
June
Provide overview of
plans to food service
and other school staff
Determine goals
July
Launch F2S Effort
Farm to School Week
August
September
Onsite training for food
service and school staff
Finalize plans and sourcing
October—May
Ongoing farm to school
features, education,
promotion, evaluation
and planning
Identify products and menu
items
Begin sourcing
Plan educational outreach,
promotion, staff training and
evaluation strategies
This document was developed by the Institute for Agriculture and Trade Policy for the Minnesota Department of Health
Statewide Health Improvement Program (SHIP) March 2010—Revised January 2011.
Physical Activity and Nutrition Program
Office of Statewide Health Improvement Initiatives
P.O. Box 64882, Saint Paul, MN 55164-0882
www.health.state.mn.us/fts
Farm to School Action Plan
SHIP Region:
School District:
Phone:
Contact Name:
Email:
Date:
Goals:
Key Action
Example: Review resources
available
Example: Brainstorm possible
local food substitutions on menu
Key action steps
www.health.state.mn.us/fts
www.mn-farmtoschool.umn.edu
http://www3.mda.state.mn.us/mngrown
1) Get MN seasonal food list
2) Brainstorm substitutions
Who will do the key action steps
Director or Volunteer
1) Director
2) Director & Head cook(s)
When will the key action steps
be completed
February 28
1) February 28
2) March 15
Key Action
Key action steps
Who will do the key action steps
When will the key action steps
be completed
Sample Farm to School Goals
Cafeteria
Educational Activities and Strategies
In Yr 1 an individual food item is
Taste testing of seasonal, local foods
offered in cafeteria; like apples
in school cafeteria
Monthly F2S menu item featured on X # of classrooms integrate curriculum
school lunch menu
that supports FS
X # of featured menu items
F2S integrated with Extension SNAPintegrated into school menu
Ed Nutrition Education
throughout year
X # of seasonal local products
School garden supplies product for
included on salad bar
cafeteria
X # of local products like carrots,
FACS classes test F2S recipes prior to
potatoes, onions, substituted in menu
being served in cafeteria
Ala carte line features local food items Classroom field trips are connected to
F2S
Local FFV offered as part of snack
Farmer comes into cafeteria or
programs
classroom to teach kids
Promotion
School menu identifies F2S featured
menu items
Morning announcements feature F2S
items and nutrition messages
Jr. Iron Chef Contest where students
use local foods
Farm to School Week
Students sell local foods as a
fundraiser
Work with Community Partners to
promote
Put articles in newsletters and parent
updates
Policy, System, Environmental
Change
F2S incorporated into wellness
policies
PTSA , Student Council, FFA, sponsors
F2S
Training provided to FS staff to
familiarize with F2S and local food
prep
Farm to School Goals
Cafeteria
Educational Activities and Strategies
Promotion
Policy, System, Environmental
Change
Farm to School Product Planning Chart
Month/Date Food Item Recipe/Menu Item # of Portions Food Spec Sample Amount Menu Amount Source Date for Delivery
Farm to School Sample Budget
Item
Cost
Detail
Food Service Manager
Admin Benefits :
$1350
$365
3% @ $45,000
$1350 Total Admin Labor x 27% fringe
Labor – Staff:
Food Production Staff (Training,
$1968
Training:
10 staff x $12/hr x 1 hr in May = $120
Labor – Administrative: (Coordination,
Training, Communication/Pro-motion,
Menu Planning, Purchasing, Foraging)
Additional Prep Time, Recipe Testing,
Planning)
10 staff x$12 x 4 hr training at MEA =
$480
Prep: 6 staff x $12/hr x 2 hr x 9 mo =
$1296
Benefits:
$298
Total Salary and Benefits
$3949
Promotion (Printing, Copying, Misc.
$500
Planning: 6 staff x $12/hr x 1 hr = $72
$2208 x .5(only 5 are FT) x 27%
fringe= $298
Posters: 10 x $10 = $100
Supplies, Website, DVD’s, Field Trips)
Newsletter = 1000 x $.20 = $200
Stipends & Other Labor (Substitute
$500
1 Field Trips = $200
Substitute for teacher training
$200
Fruit sectioners
$225
Sampling of products 3 x $75 = $225
Teachers, Coordinator, Summer
Planning, Foraging, Farmer Time and
other Educators)
Travel (Reimbursement, Mileage)
Equipment (Light Processing, food
processor, knives, sectioners, etc.)
Food (Additional Menu Cost, Taste
Testing, Delivery Charges)
Total Cost
$5406
Farm to School Budget
Item
Labor – Administrative:
(Coordination, Training,
Communication/Pro-motion, Menu
Planning, Purchasing, Foraging)
Benefits :
Labor – Staff: (Training, Additional
Prep Time, Recipe Testing,
Planning)
Benefits:
Equipment (Light Processing, food
processor, knives, sectioners, etc.)
Promotion (Printing, Copying,
Misc. Supplies, Website, DVD’s,
Field Trips)
Stipends & Other Labor(Substitute
Teachers, Coordinator, Summer
Planning, Foraging, Farmer Time
and other Educators)
Travel (Reimbursement, Mileage)
Food (Additional Menu Cost, Taste
Testing, Delivery Charges)
Total
Cost
Detail