TO: University Staff & Faculty FROM: Human Resources DATE: March 7, 2008 SUBJECT: Nominees for Employee of the Year 2008 On Thursday, April 17, 2008 and Friday April 18, 2008, the Employee of the Year will be announced on the St. Thomas and St. Croix campuses respectively. This award is an important recognition of the contributions that these individuals have made to the betterment of the quality and the advancement of the University. The Employee of the Year nomination process is open specifically to full-time employees, which excludes temporary employees, student employees and part-time faculty. In addition to the established criteria, your nominee should exemplify the standards and core values that the University has identified as important. Your Employee of the Year will also be recognized at the 19th Annual Public Service Recognition Week set to take place on Thursday, May 22, 2008 and Friday, May 23, 2008 on St. Thomas and St. Croix respectively. Please submit your nominee to the Human Resources Office by no later than Friday, March 28, 2008. We thank you for your cooperation and participation. EMPLOYEE RECOGNITION RULES AND REGULATIONS Service Awards 2008 will be celebrated on Thursday, April 17, 2008 on St. Thomas and Friday, April 18, 2008 on St. Croix. Objective The objective of the program is to recognize employees who have demonstrated and contributed to the improvement of the quality and performance of the University of the Virgin Islands. Aim The aim is to recognize those employees who have made significant contributions in areas related to the improvement of operation and customer satisfaction. The recognition program will be managed with the support and administration of the Human Resources Department. Recognition is aimed to acknowledge those contributions that are beyond the normal job expectations and are consistent with the established core criteria. Selection Committee The Selection Committee will consist of the following: HR Designee, 2007 St Croix and St. Thomas Employee of the Year recipients, and (1) person from the Provost Office. The committee will evaluate, discuss and vote on four finalists (2 STT and 2 STX). An HR Designee will be responsible for the selection of the final two (1 STT and 1 STX) selection for the Employee of the Year. Eligibility All employees are eligible to participate in the employee recognition program by having their names placed in nomination and voted upon by the Selection Committee. Employee must have at least one year of continuous employment with the University. Employees will be selected based on the following established criteria. Established Criteria Employees must be nominated for the award in a well written narrative by any member of the Staff or Faculty. Employee(s) must meet at least three out of the five criteria listed below. Professionalism: Employee conducts himself or herself in a manner consistent with the values and goals of the University of the Virgin Islands. Employee demonstrates an above average knowledge of their job responsibilities and delivers a high quality job performance and services. Customer Focus: Employee consistently recognizes and meets the needs and requirements of internal/external (where applicable) customers. Employee demonstrates compassion in dealing with the customer, being mindful of how his or her attitude and actions are perceived. Employees use problem-solving techniques, when necessary, to satisfy the customer’s needs and reflects a positive image of the institution. Quality: Employee consistently uses a systematic approach to accomplishing his/her responsibilities, taking care to minimize errors. Employee acknowledges and takes pride in ownership of the day-to-day processes for which he/she is responsible and utilizes initiative where necessary to meet overall goals. Teamwork: Employee consistently demonstrates the spirit of teamwork by offering support to fellow employees whenever a need arises for a collective effort in accomplishing a task or goal. Employee takes a positive approach in interacting with fellow employees. Innovation: Employee has developed an original idea or suggestion that has a positive effect on the operations, policy and/or procedure of the University of the Virgin Islands. The end result of the idea or suggestion is a reduction in cost(s) to the operation or increased efficiency or accountability. Award Benefits $200 Savings Bond An Engraved Plaque Basket of Flowers Basket of Fruits Nomination Forms for the Employee of the Year is due by March 28, 2008. Please send completed forms via mail, fax or hand-delivered to: Human Resources Department (340) 693-1410 Phone (340) 693-1415 Fax EMPLOYEE OF THE YEAR NOMINATION FORM Name of Nominee: Title: Department: Date Submitted: Nominated By (Optional): Please describe the qualities that explain why this nominee should be selected as the University of the Virgin Islands’ Employee of the Year award winner. Attach additional documentation if necessary. 1.) Explain how this employee has performed “beyond the Call of Duty” displaying extraordinary efforts, creativity or innovation to improve service, quality, and the department’s or University’s image. 2.) Describe the extra effort this employee has put forth to exemplify professionalism and dedication to excellent service. 3.) Illustrate how this employee has demonstrated support to the Department and /or University. 4.) Explain how this employee has worked as a team player and has created a measurable impact on the University in areas such as operational efficiency or service to the staff, faculty, students, and the community. 5.) Explain how this employee has developed an original idea or suggestion that has a positive effect on the operations, policy and/or procedure of the University. How did the end result of the idea or suggestion reduced cost to the operation of the University and or increased efficiency or accountability.