Boarding Handbook
2014/15
Accommodation Policies and Procedures
Boarding Handbook 2014/15
Boarding Handbook
 Section One: Welfare Policies & Procedures
 Section Two: Organisational and Management
 Section Three: Welfare
 Section Four: Staffing
 Section Five: Premises
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Section One:
Welfare Policies & Procedures
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Statement of Boarding Principles & Practices
Aim of Boarding
Abbey College Cambridge aims to provide boarding facilities of the highest standard to allow
students to thrive in their educational studies. We give our students an appropriate degree of
independence while monitoring and being supportive of a healthy and safe lifestyle. We also take
great care to help our students to adjust to being away from homes for what may be the first time.
The ethos is of mutual respect which is maintained throughout the school and boarding and at all
levels from the staff and students.
Our students are cared for by the Boarding Team who live in the property and who are available to
help our students at all times outside of the school day. They take their meals with the students,
organise social activities and are on hand for support and advice. Our Boarding Team is assisted by
an Accommodation Manager and the college Vice Principal (Pastoral).
Boarding facilities
Milton Road: Opened in September 2011, our Milton Road building is designed to accommodate
the needs of Compulsory School Aged Students (14-16). The Boarding Team look after the welfare of
nine students. Study programs, sporting and weekend activities are part of the program provided.
Over the year students will learn important life skills (such as cooking and money management)
which will allow them to move to one of the different accommodation blocks the following year. The
accommodation is of high standard comprising ensuite bedrooms, a student study, a TV room, a
games room and a large kitchen diner where all students and Boarding Team eat together.
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Missing Pupil Policy
Missing at Curfew
If a student is not in residence at curfew, the following procedure is followed:






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The member of staff on duty will call the student to explain that they are breaking the curfew
and need to return to accommodation immediately.
If there is no answer from the student, a phone and text message is left and staff continue to
call at intervals.
Check with other staff if they have seen or been in contact with the student.
Search common areas.
Check with the students friends.
Check all student rooms informing each student that if the missing student is not located by
an agreed time the police will be called
If no response and/or student is not found within one hour, boarding staff contact the Senior
Leadership Team on the emergency phone, then call the police.
Once the student has been found appropriate disciplinary action is taken and the college is informed.
If a student wishes to stay away from the accommodation over night or past normal allowed curfew
they must ask a parent/guardian to submit a request in writing at least three days in advance. If the
student will be staying out of the accommodation a parent/guardian must supply the name and
address and contact number of a suitable adult with whom the student will be staying.
If a student fails to meet curfew as they are with a parent or guardian the Boarding Team must
contact that guardian to explain the need for a written letter of consent.
Persistent lateness or failure to sign in will result in a referral to the student’s Head of Year or Vice
Principal (Pastoral).
Behaviour and Restraint
Behaviour at College accommodation should be consistent with college policy. Students are expected
to treat the accommodation as an extension of the College and should treat all staff with the same
respect they would treat a teacher or member of College staff.
The following rules should be followed at the accommodation, failure to do so will result in punitive
measures outlined in the discipline section.
Please see the staff handbook regarding restraint and the full behavioural policy for the school.
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Boarding Rewards and Sanctions
A school ethos of encouragement is central to the promotion of good behaviour. Rewards are one
means of achieving this. They have a motivational role in helping pupils to realise that good
behaviour is valued, and are clearly defined in the procedures. Integral to the system of rewards is an
emphasis on praise both informal and formal to individuals and groups.
Pupils should be praised and encouraged at every opportunity in order to create a positive climate
and to show that we recognise effort and achievement. There are many ways in which pupils can be
rewarded for positive effort and achievement. Some of these are:



Verbal praise, both formal and informal
Display of pupil’s work around a classroom or in the school corridors
Postcard home
Prizes at the end of the Year
Rewards in Boarding for maintaining rooms well and helping with the household may include
extra activity for example a movie night, pizza or bowling.
Sanctions include detentions, early curfew, ‘grounding’ students, IT resources limited and contact
home. Please refer to the staff handbook for more details on behaviour.
General Boarding House Rules
1.
If you go out then you must be back in your room by before the curfew. This includes weekends.
2.
No smoking anywhere in the building.
3.
No alcohol is to be brought onto the site or consumed anywhere within the building.
4.
No loud music.
5.
No friends are allowed in the building after curfew.
6.
No pets or animals.
7.
Always lock your door if you are not in the room.
8.
You must keep your room clean. Regular inspections are done on all of the rooms.
9.
If the fire alarm sounds then you must evacuate the building. DO NOT TAKE ANY OF YOUR
BELONGINGS WITH YOU. (The fire assembly point is in the back garden).
10. Doors must be closed at all times. Do not prop the doors to your cluster or the hallway to it
open.
11. You must not in any way tamper with the fire alarm or smoke detector in your room.
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12. Breakfast and Dinner is to be eaten in the kitchen only. No food is to be consumed in the
bedrooms only in the kitchen. You must keep any groceries that you buy in the kitchen. Do not
leave milk out of the fridge; if you use it put it back.
13. If you do buy any other food then it must be stored properly. Once the food items are open, keep
them in airtight containers (these can be bought for between 0.50p and £1.50 from most
supermarkets) with your name and room number clearly written on it.
14. Throw away food products that you buy once they have exceeded their “best before end” date.
Responding to a Complaint by a Student
In the event of a complaint made to the Boarding Team the complaint should be passed, in writing, to
the Boarding Manager as soon as possible and records will be kept on the T drive and discussed with
the Vice Principal Pastoral. If the complaint is about the building or the services provided at the
accommodation the complaint should be passed to the Accommodation Manager in the first instance.
Pupils will not be penalised for making a complaint.
In the event of a complaint made to a College staff member about the conduct of a member of the
Boarding Team, the complaint will be dealt with by the Principal.
A formal complaint will follow that outlined in the Complaints Procedure Policy on the website and
in the Parents Handbook. If the complaint is made about a member of staff, the College Disciplinary
Policy will be followed if deemed appropriate by the Principal.
Health Education
All students at college undergo continuing Personal, Social and Health Education (PSHE) and receive
support and guidance from staff who promote and educate healthy lifestyles and are able to advise
on health risk topics such as misuse of substances, smoking, sexual health and ‘staying safe’.
The College has appropriate policies to support and guide staff and students.
The College has a Nurse dedicated to support the students with any health issues which arise.
The Nurse can advise on health topics and invites specialist guest speakers. A drop-in and
appointment system is available for students to talk openly and in private to her.
Students are also welcome to approach any other member of staff with their concerns and personal
issues.
The students are informed of many professional contacts outside of college from whom they can also
obtain health information and guidance from. (See useful contacts).
The Boarding Team will ensure that they offer appropriate support and guidance but that they do not
offer advice which may alter or influence the student with their decisions.
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If any member of the Boarding Team has concerns for a student’s health or welfare they will report
their concerns to a member of College staff who can help refer to the appropriate health professional.
At Abbey College Cambridge any student from the boarding house who telephones reception,
unwell, will be contacted by the Nurse or a senior member of staff.
The nurse will arrange house visits if they are unable to and are too unwell to attend College.
Smoke Free Policy
Introduction
In compliance with the Law, smoking is not allowed in any College building. This policy applies to
all employees, students and visitors to the college. The College also would remind students that it is
illegal for retailers to sell cigarettes to anyone under 18 years old.
Aims and Objectives
 To protect all college users from the harmful emissions of tobacco smoke
 To promote good health through education of the harmful effects of smoking
 To ensure support for students and employees who want to stop smoking
Smoking
Smoking is permitted in college grounds only in the following designated areas:
At the designated area at the rear of the Station Road garden (not at the front of the college)
In the car park at the rear of the Glisson Road building
All cigarette litter must be disposed of in the receptacles provided.
Milton Road
There is no smoking in any of the building or grounds of the boarding house Students known to
smoke will be given advice on smoking cessation and referred to the College Nurse.
Support to stop smoking
The College recognises that smoking is an addiction and is harmful to health and offers the following
help and support:
Stop smoking advice and the harmful effects of smoking will be displayed on
 The Health Notice Board.
 The College Nurse for information, advice and referral to stop smoking experts
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 General Practitioner (GP/Doctor) for Nicotine Replacement Therapy (Chewing gum, patches
etc)
 NHS Free Smoking Helpline 0300 123 1044
www.smokefree.nhs.uk
Local Stop Smoking groups (ask the College Nurse or Doctor) or look online
A Pharmacist (e.g. Boots)
Boarders Health
Abbey College Cambridge employs a full time Registered Nurse. She has her clinical room in Norman
House where students may see her at her ‘drop in’ clinic or by appointment.
If required she may refer students to the GP, dentist, physiotherapist, counsellors and other health
professionals.
During induction, all new students are registered with a local Doctors Surgery and the National
Health Service. New students have an appointment with the nurse who records details of any medical
conditions. If a student is too unwell to attend college, the nurse will make a home visit.
Parents are kept informed by email or telephone if their child is unwell.
The nurse has medical records of all boarders and any relevant information is shared with boarding
staff and is recorded on the medical section of SIMS. These records are kept in accordance with the
data protection act. The nurse will make arrangements with all students who have a medical
condition to have a Health Care plan. This information will be shared appropriately with Staff who
need to know. Permission to share is given by the student concerned.
The nurse promotes health and welfare issues throughout the school. She runs CPD for staff on
certain illness which effect students within the college.
In an emergency 999 is always dialled and the Boarding Team have emergency numbers of all parents
and providers of the students. Sick bays are well supplied and monitored as part of the nurse role
and duty.
Every student must submit a medical form detailing all relevant medical history, illness, allergies and
intolerances and current prescribed medications. The forms must be signed by a parent or guardian to
give consent for a student to receive basic medical attention from a member of College staff or HP.
Parents must specify if their child requires specific medical attention, medication or dietary
requirements.
If a student receives prescribed medications parents must specify if the child is capable of selfadministering or if the Boarding Team should be involved in the administering of medicines. All
medications, prescription or otherwise, should be kept in a secure location where only the recipient of
the medication, i.e. the student who self-administers, or a member of staff have access to it. Medicines
which are prescribed by the GP and/or are offered/administered by the nurse are recorded by the
nurse and boarding staff.
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The Boarding Team must keep a written account of any medical issues that arise during the school
year or if medicine or first aid attention is given to the student. These records can be found on
Student files.
Medical information is made available to all members of staff that may interact with the students as
the nurse feels is appropriate. All information kept about the students is treated with appropriate
confidentiality.
Continuing Professional Development
Name
Date
Course
Course Co-ordinator
Certificate
Steve Tyler
September
2013
Child Protection Training
Level 1
Karen Lonsdale
Yes
Steve Tyler
Oct 2013
Leading the Boarding
Team
BSA
Yes
Steve Tyler
Dec 2013
First Aid at Work
Red Cross
Yes
Steve Tyler
Oct 2013
Child Protection Training
Level 2
Barabarani educational
services
Yes
Steve Tyler
Nov 2013
Child Protectection
Training Level 3
Barabarani Educational
services
Yes
Yvonne Garrod
July 2012
Child Protection Training
Level 1
Karen Lonsdale
Yes
Shully Liu
July 2012
Child Protection Training
Level 1
Karen Lonsdale
Yes
Dawn Kent
September
2013
Child Protection Training
Level 1
Karen Lonsdale
Yes
Helen Dawson
September
2013
Child Protection Training
Level 1
Karen Lonsdale
Yes
Daria Grigoryeva
Jan 2014
Child Protection Training
Level 1
Karen Lonsdale
Yes
Joanna Costin
Jan 2014
Child Protection Training
Level 1
Karen Lonsdale
Yes
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Contingency Plan: Unable to get into host family or
boarding house
All students arriving in Cambridge to start on a course of study at Abbey College will have pre
booked accommodation either with a host family or in the boarding house.
The student and agent will have been e-mailed a booking letter confirming the type of
accommodation booked, the contact name of who will meet them, the full address, a contact
telephone number for the person meeting the student, the expected date and time of arrival at the
accommodation and the emergency contact number.
The host family and Boarding Team will have been given the expected date and time the student will
arrive, contact details if the student has a mobile number (this only happens on very rare occasions as
most students do not have a phone when they arrive), details about how the student is arriving in
Cambridge and the emergency contact number.
Panther Taxis
Panther Taxis are booked to pick up most students directly from the airport.
Details for booking a taxi on account are:
Acc Number: 0528
Password: ABBCAM12
Acc Name: Abbey College
When the booking with Panther is made they are given the students full name and all fight
information. Panther check the status of the flight before sending a driver to the airport to make sure
the arrival terminal has not changed or to see if the flight is delayed. Panther are instructed to meet
the student in the arrivals lounge of the terminal that the flight arrives in. They hold an A4 sign that
says “Abbey College” and the students name written underneath. Panther display the students name
in the format that is e-mailed to them (FAMILY NAME, First Name) so that the students can easily
identify themselves.
The following is the information that is given to student if they have requested Panther Taxis to pick
them up:
“A driver from Panther Taxis will collect you and take you direct to the accommodation. You do not
need to pay this driver, as the cost of the transport will be charged to your account. Please look
carefully for the driver, who will be waiting in the arrivals lounge when you come out of Customs,
holding a notice with your name written on it.
If the taxi is not there they may have been a bit
delayed, it is a good idea to telephone their number (+1223 715715) to check. Please note that if you
do not take this taxi you will still be charged for it.”
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The Panther driver will wait for two hours for the student. The two hour wait starts 30 minutes after
the flight was due to land. If after two hours the student has still not come out of customs, the driver
speaks to immigration to find out if they are holding anyone (Please note immigration do not tell the
driver the names of people they are holding, they are legally only allowed to say if they are holding
people).
If immigration is holding someone, the driver will remain in the arrivals lounge until they are no
longer holding anyone. If immigration is not holding anyone then the driver will go to the
Information Desk and place an announcement for the student to go to the information desk. This is
where the driver will remain until they are told by someone from Abbey to leave or the student turns
up. The driver will then wait for fifteen minutes before calling the emergency number.
Calls on the Emergency Phone
If the emergency number is called by Panther Taxis out of office hours because a student has not met
the driver at the airport, then the following action should be taken:
1.
2.
The driver should be advised to wait longer and place another announcement.
All students are given the emergency number and from previous experience the student will
call the emergency number themselves if they haven’t been able to find the driver. When this
happens you should try to keep the student on the phone while calling Panther or the driver
to let them know the student is there. You should guide the student to the information desk
to meet the driver.
If the student calls the emergency number because they have not found the driver then:
1.
2.
3.
You must try to find out from the student exactly where in the terminal building they are and
ask them to stay where they are.
You should then ring Panther to let them know the student has called and tell them where the
student is and agree with Panther where they will meet the student.
Ring the student and stay on the phone with them until they are with the driver.
If a host family or Boarding Team calls because they are worried that the student has not arrived:
1.
2.
3.
Please advice them that the student is probably delayed at the airport and will arrive.
The host/Boarding Team will have been told if the student is being collected by Panther or if
the student is making their own travel arrangements. Ask the host (the information is on the
booking letter they receive). When you have got this information you should (where
applicable) call Panther to find out how long the student will be and then call the
host/Boarding Team back. In either case of own transport or panther transfer :Ask the host to continuing waiting. If the host or Boarding team needs to go out then they
should make sure that somebody else is able to wait for the student.
If the emergency number is called out of office hours because a student can not get into their
accommodation the following action should be taken (this will be a call from the student if they did
not want a transfer or from Panther Taxis):
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1.
2.
3.
4.
5.
6.
7.
How long have they been trying to gain access by knocking or phoning? More than 20
minutes? Make sure you have a number to call the person who rung you back on..
The person holding the emergency phone should try one of the other contact numbers for the
host family or Boarding Team.
If there is no response after ten minutes a message should be left for the host family or
Boarding Team to say that the student has been trying to gain access and will now be placed
into a hotel.
You will need to make sure the student has money on them. In some cases students arrive
with just a banker’s draft and cannot pay for anything.
Book them a room for the night in a hotel – call the driver/student and tell them the hotel you
have booked.
If you have successfully booked a hotel then you should keep trying to contact the
host/Boarding Team to arrange for the student to arrive the following day and you should
book a new pick up with Panther using the college account to take the student to the booked
accommodation. Be sure to tell the student/driver to carefully explain what arrangements you
are making/ have made and that you can contact the student to give them a time etc
If you can’t book the student into a hotel then you need to decide how long the
student/panther driver should wait before they are taken to,a member of staff’s houseor
alternatively with agreement of the Boarding Team the Sick Bay at Milton Road.
Travelodge
Cambridge Leisure Park
Regent Hotel
Clifton Way
Price
Number
Contact
Hotel
Address
Hotels and Bed and Breakfasts
Cambridge
CB1 7DY
08719 846101
£45 - £90
41 Regent Street
Cambridge
CB2 1AB
01223 351470
£99 - £150
Gonville Hotel
Gonville Place
Cambridge
CB1 1LY
01223 366611
£80 - £125
Royal Cambridge
Trumpington Street
Cambridge
CB2 1PY
01223 351631
£100 - £125
Centennial Hotel
63-71 Hills Road
Cambridge
CB2 1PG
01223 314652
£95 - £105
Bridge Guest House
151 Hills Road
Cambridge
CB2 8RJ
01223 247942
£50 - £85
Milton Road Contact Information
Title
Surname
First
Address
Home Tel
Additional Tel
01223 395571
07557 391492
01223 395571
07557 391496
Name
Mrs
Liu
Shully
227 Milton
Cambridge
Rd
Mrs
Garrod
Yvonne
1XQ
227 Milton
Rd
CB4
Cambridge
CB4
1XQ
Boarding Handbook 2014/15
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Staff Contact Information
Title
Surname
First
Name
Address
Dr
Davies
Julian
6 Stone Lane
Meldreth
Royston
SG8 6N7
Home Tel
Additional
Tel
01223 864079
07766 141702
07920 802389
Miss
Karen
Lonsdale
2 Annesdale
Mr
Lassman
Mark
50
Devonshire
Road
Mr
Steve
Tyler
147 Purbeck
House
Mr
Roberts
Andrew
170
Glenalmand
Avenue
Ely
Purbeck
Road
Cambridge
CB7 4BN
01353 669967
07584343942
Cambridge
CB1 2BL
01223 529269
07796 286643
Cambridge
CB2 8HZ
07747713595
07584233220
Cambridge
CB2 8DH
07867 545953
07584 343943
Actions for Pandemics
This document is drawn up with reference to the guideline document issued by HMG: Planning for a
human influenza pandemic, which makes recommendations as to provision schools and colleges should
already have made or be making if this has not yet been done, in the event of a pandemic. The guide
is available on the following URL and should be read in conjunction with these recommendations.
http://www.teachernet.gov.uk/_doc/13526/GuidanceforFEcolleges.pdf
This document considers actions to take for prevention, management and recovery from the Swine
Flu pandemic virus, should it enter our student/staff body.
Prevention
Our situation:
1.
The majority of our students come from overseas, and their accommodation varies (host
families, halls of residence, some private room/apartment rental). A small handful of local
students travel in to college from their family homes.
2.
Risk of spread among students and staff outside the college premises varies with levels of
exposure:
 Students living at home are at no greater or lower risk of spreading a virus to other students
or catching it from another student than other children in this country.
 Students living with host families have the same level of risk as home-dwelling children,
unless they share the accommodation with other students who may be exposed in their turn.
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 Students living in private rented accommodation are at slightly greater risk than those in (a)
and (b) as they are most likely to be sharing accommodation with other students, and there is
also the risk of lower standards of hygiene.
 Students living in Halls of Residence, and their supervisors, are at the highest risk of both
contracting and spreading a flu virus as they are in frequent contact with many other
students.
 The above risk assessments are relevant to staff too: the higher the exposure to other people,
the greater the risk of contracting an infection.
3.
Risk of spread in college:
As the government guidelines point out, young people are the most efficient spreaders of virus
infections, both because they congregate in schools, colleges, etc, and because they are not as
fastidious about personal hygiene as older people. The highest likelihood of disease spread is in
classrooms, studies or any other confined space where students congregate and where viral
transmission through aerosols or skin contact is most probable.
Preventive measures:
The risk can be lowered by introducing a standardised and rigorously maintained regime:
(a) Student Training: Call a student meeting, train all students in the basics of personal hygiene:
* sneezing and blowing noses into tissues rather than handkerchiefs, and discarding the soiled
tissues in appropriate receptacles; * washing hands thoroughly and frequently (viruses survive
for up to 3 hours on human skin, and are transmitted through touch as well as being airborne); *
using portable disinfectant hand-creams; * Fastidious toilet practice (washing hands, not leaving
toilets un-flushed, etc).
(b) Adult training: host families, parents and halls of residence supervisors to be alert for signs
of feverishness /flu in their charges. If such symptoms arise, they should * keep the child home,
* call the college to advise, * telephone but not visit their local health practice and describe their
symptoms. Doctors are instructed to take the necessary steps, including assessment of whether
to prescribe antiviral drugs (it is possible that a student may not be suffering from pandemic flu)
(c) Classroom practice: Wherever possible, teachers and tutors should keep rooms in which they
work well ventilated (open windows and doors, ensure a good through-draught of air. NB:
Running fans in closed, airless rooms is counterproductive as this only helps to speed the
spread of airborne viruses).
Teachers should also try to ensure that students are seated as far apart as space allows. They
should be alert for students not following personal hygiene standards or showing signs of illness,
in which case the student should be sent or taken home, and the college advised. Actions as
outlined in (b) should then be followed.
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Mitigation in the event of the virus entering our community:
At a certain point it may become clear that our community has become infected. The decision to
move to mitigation as opposed to prevention may be made by :
 The Principal, as a result of a threshold percentage of students and staff being absent due
to illness, such that effective school activities are no longer deemed possible;
 A general instruction from HMG or the local authorities calling for institutions to move to
mitigation management activities;
 Instructions by governmental medical instruments to move to mitigation.
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Section Two:
Organisation and Management
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Organisation and age range of accommodation
Accommodation of students provides an adequate separation of students by gender and age.
Students in the boarding have access to shared washing and toilet facilities. These washing and toilet
facilities are not inappropriately shared with members of the opposite gender or those of a
significantly different age.
Students staying in Milton Road boarding house must all be aged under 16 years at the start of their
course. Sleeping areas have en-suite facilities and are shared by students of the same gender. Milton
Road offers three controlled zones that are accessed by coded doors.
The rest of the house facilities are shared; study, living room, games room and kitchen.
The Accommodation Manager makes the placements at the start of the year and any issues with room
allocations need to be made to her.
Activities and Free Time
Boarding students are encouraged to join sports teams and the College clubs.
Abbey College offers a range of clubs that change from time to time but typically include football,
basketball, badminton, chess, drama, bridge, debating and singing.
Students are given information about events, facilities and attractions available to them and are
encouraged to visit them independently.
There are a number of sports facilities and gyms close to the College and students can sign up for a
membership to them.
Boarders are also invited and encouraged to attend trips on some weekends through the academic
year. The boarders are also provided with films to watch in the boarding house.
Boarders are able to access the internet in all school buildings during their free time. At induction
they are asked to read, sign and agree to a usage policy.
All students are encouraged to use the network facilities, including the Internet for tasks associated
with their learning programmes. They are expected to demonstrate a responsible approach when
using the resources and to show consideration for the other users.
Boarders who are found to be in breach of the usage policy may have the privilege of usage
withdrawn. Abbey College hopes to protect students from offensive, racist, obscene or indecent
material, hacking, corruption of data and harassment while using the College network and internet.
Student Consultation and Involvement
The Boarding Team carry out weekly inspections of the students’ rooms and cover the following
issues:
 Tidiness & cleanliness of the room (including shower room, kitchen and sleeping areas).
 Comments or messages from College staff regarding behaviour or performance at College
during the week.
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 Maintenance issues should be checked and updated if any are ongoing issues.
Students should use the weekly inspections as an opportunity to raise any concerns, personal or
regarding the accommodation.
Students’ views and opinions should be taken into account when making arrangement for the
provision of facilities and welfare. Students should contact the Boarding Team or the
Accommodations Officer to express an opinion which will be taken seriously.
A monthly house meeting is scheduled in which all students are expected to participate and
encouraged to set the agenda.
The school council is another way to get change to happen within the boarding house. The school
council meets once a half term and students can attend or pass on thoughts through a student
representative.
Feedback forms are sent to all students once a term to share their opinion of the accommodation. The
forms are completed during a personal tutor session and are collected and evaluated by the
Accommodation Manager. Where possible and with reasonable requests, immediate action and steps
will be taken to improve the living arrangements of a student.
Personal tutors also discuss accommodation issues with the students directly as they occur. Each half
term students are asked to fill in feedback forms to allow the Accommodations Manager and Personal
tutor to monitor their wellbeing.
Student Representatives
Abbey College has a student council that has representatives from all areas of the student body; each
year group and from all types of accommodation.
Students are encouraged to select their representative. The student council meets with the Vice
Principal Pastoral once every half term. The meeting is for the students to express their opinions in all
areas of school life.
The boarding students are encouraged to use this as an opportunity to talk about the meals provided,
extracurricular activities and free time from the boarding house.
There is a student support system called Here 4 You (H4U), which is made up of students who are
studying in their second year at Abbey College. These students are recommended by Abbey staff.
Students selected must have demonstrated a good approach to their studies, a caring and helpful
nature and a willingness to allocate some of their free time to new supporting new students.
Boarding students are introduced to a member of H4U on induction to Abbey College.
Staff and Outside Support to Boarders
The boarding students and all other students are supported throughout their time at Abbey College.
All students are introduced to members of the Here 4 You students at the start of the term and can
call upon their services for all aspects of settling into the college and the City.
Each student is allocated a Personal Tutor whom they meet with once per week in a group setting.
During this time the student can talk to their PT about problems and concerns, whether personal,
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academic or an administrative matter. They may also arrange to meet with their PT on a one-to-one
basis.
All staff are trained in child protection and can be approached by any student.
The boarding students also have access to the Boarding Team. The Boarding Team are available to the
students for all aspects of their personal development which where appropriate would be passed
onto the relevant member of teaching or senior Abbey staff.
The students are directed to contact people in the following way:
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Section Three: Welfare
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Medical Treatment and First Aid
Anona Cram: Registered Nurse (NMC registration – checked annually by HR)
First Aiders: The College has on site staff qualified to administer First Aid.
Students who call in sick will initially be phoned by the Nurse (or in her absence a member of staff)
who will assess the student and then take appropriate action. This may be a house visit by the Nurse
or a member of staff who is First Aid qualified and an appointment with the students General
Practitioner (GP).
Woodlands Surgery (Bateman Street Cambridge) is where the College Nurse gets professional
guidance and consultations as a large number of students are registered with this practice.
Boarders are able to make medical appointments by themselves, however the College nurse is happy
to arrange these for the students, and can accompany the student if required. Boarders are able to
freely choose whether the see a male or female doctor.
In the case or a serious accident or Medical Emergency 999 may be called for an ambulance.
Addenbrookes Hospital, Cambridge has an Accident and Emergency department.
Hospital appointments are generally made by referral from the students General Practitioner.
Students have access to local dental and optical services as necessary.
Each boarder is given a locker at the start of the year for securely storing valuables and their
medication.
On entry to the College the medical questionnaire form is completed by the parents and returned to
the college before the student arrives. This includes signed parental permission for the administration
of First Aid and appropriate non-prescriptive medication to boarders by the Nurse and to seek
medical, dental or optical advice and treatment as required. All templates are found in Appendix 3.
Any student with a pre-existing medical condition will meet the Nurse within the first week of term
to agree on a Health Care Plan.
Student health information will be shared with teachers, wardens and relevant staff.
Records are kept of any First Aid etc--Information recorded is:
 Date, Student Surname, First name, Preferred name, Treatment/Medication, Reason for
Administration
 Signature
 Student health records, illness, injury or accidents are recorded on the student medical cards
which are kept securely by the Nurse.
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Medicines Policy
Students with medical needs have the same rights of admission to Abbey College as other students.
Most students will at some time have short term medical needs, perhaps entailing finishing a course
of medicines such as antibiotics.
Some students may need long term medical needs requiring them to take medicines on a long-term
basis.
Others may require medicines in particular circumstances, such as the emergency medical treatment
for severe allergies and an asthma attack. All staff are trained to assist with the administration of an
EPIPEN and JEXT pen which may be prescribed if a student has a severe allergy to an allergen.
Children with medical needs will be identified prior to admission to the College on completion of the
Health Medical questionnaire. Parents should provide full information about their childs medical
needs including details on medicines their child needs.
Parental written consent to the administration of medicines by appropriately trained staff will be
obtained prior to admission to Abbey College.
In all cases students with medical needs including those taking short and long term medicines will
have an individual Health Care Plan which will help support them and the staff caring for them.
The majority of students will be able to take responsibility to manage their own medicines and will
keep them locked securely or on their person and should only be taken to college when essential. This
is to include controlled drugs.
Staff who has received appropriate training from health professionals may only need to supervise
prescribed drugs only.
Record keeping of prescribed medicines will be kept with the students Health Care Plan and recorded
on the admiistaration of medicines record. Record keeping will be made by the College nurse and
boarding staff.
Staff are not permitted to give any non-prescribed drug to a student.
The College Nurse has a Homely Remedy Protocol which allows her to offer simple non-prescribed
medicines. These medicines are kept locked in a medicines cabinet in her clinical room.
A student under 16 years should never be given aspirin-containining medicine unless prescribed by a
doctor.
No student under 16 years should be given prescribed medicines without their parent’s written
consent.
The following Medicines Policy forms are available:
 The Health Medical Questionnaire
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 Parental Consent to administration of Medicines and Emergency treatment
 Healthcare Plan and record keeping
Care of Ill Boarders
Milton Road has a designated sick room. All bedrooms are shared so when a student is very ill they
or their room mate can be isolated to the sick room.
The College Nurse or a First Aider will visit regularly to assess the student and take appropriate
action with referral to the GP/Hospital if necessary.
 9am – 5pm The College Nurse
 24 hours a day – Boarding Team
The Boarding Team are First Aid qualified.
Management of Health and Personal Problems
Health issues including medical conditions, drug reactions and allergies are identified before students
arrive on completion of the pre-arrival Medical questionnaire. Those students are given an
appropriate Health Care Plan.
Students with personal problems will be identified by the Boarding team, the Pastoral Team and
Teaching staff. A Welfare plan will be drawn up by Vice Principal pastoral liaising with the
appropriate teachers, parents, agents.
All students in Milton Road will have all have a welfare plan as they are away from home for such an
extended period in a different culture.
Parental Contact
We recommend all students get a cell phone at the start of the year to allow contact from parents at
anytime given that time zone difference. Wireless internet is available in the study and students are
recommended to use Skype to communicate with parents.
The boarding house also has a phone line where parents can contact their students and leave message
or speak to the students if required.
Parents are welcome to visit the boarding house any time of year but they need to follow the rules
within the house, health and safety and fire safety.
Mail is not opened or censored. Big packages are requested to be sent to the school so the office can
sign for them. The students will then be notified to pick up the package.
The school communicates with parents on any issues which arise as well as having a open line of
communication for any issues or concerns the parents have.
Boarders are given access to help lines in their boarding handbook and on posters around the
boarding house.
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Pocket Money and Care of Possessions
Each student is provided with a single locker accessed by a key. Spare keys are kept by the Boarding
Team.
The lockers can be used to store passports, money and other valuables. The lockers are located in the
office and can only be accessed when a member of staff is present.
Each item stored in the locker is signed in to a book and signed out and must be signed by the
warden and the student. The log book of items’ stored is kept by the Boarding Team and a duplicate
copy is given to the student.
Induction of New Boarders
Boarding students have a dual induction programme during their first week at Abbey College. They
have a school induction and a boarding induction.
On arrival at the boarding house each student is met by eitherthe Boarding Team
Accommodation Manager. Their initial arrival consists of a summary of:





or the
The rules (Boarding Booklet)
Keys
Fire procedure
Internet access
How to get to get to school (Map)
Students then have a full induction into the boarding house at the end of the first week. The full
induction is given by the Boarding Manager. The aim of the full induction is to ensure that the
boarders are familiar with all aspects of life as a boarder. To do this the boarding booklet is used as a
tool to ensure that all topics are covered; students are given the opportunity ask questions and
familiarise themselves with boarding routines.










Introduction of the Boarding Team in more detail and their role in the boarding house
Support systems
Summary of facilities at the boarding house
The rules
Keys
Fire procedure
Internet access
How to get to get to school (Map)
Cleaning and Maintenance
Local amenities; hospital, police station, fire station, doctors, dentists, supermarkets, taxi
firms, buses and rail links
The Boarding Team and Accommodation Manager are aware that students can often feel homesick
and nervous when they arrive; time is given to allow them to adjust before giving them too much
information. The aim is to allow the students to begin to feel comfortable in their new environment
when they are potentially dealing with jet-lag.
In the first week of school they will also have an induction with the College Nurse. They will be
taken to a General Practice to register and shown how to get to the doctors and the pharmacy.
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Section Four: Staffing
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Educational Guardians
The school do not provide educational Guardians. These are gained either from the students agent or
directly identified by the parents.
Catering
The Rather Good Catering Company is responsible for all aspects of catering for the boarding houses.
There is a 3 week rotating evening menu that takes in seasonality of ingredients and availability of
produce. Breakfast comprises of self-service cereals/ toast/ fruits/ yoghurt & other similar items.
The caterers & chefs welcome feedback from students and look forward to creating the best possible
menus for all.
Fire Precautions and Drills
 Fire Safety 2000 Ltd is contracted by the Alpha Plus Group to carry out a Fire Risk
Assessment of each of our buildings every year.
 The assessment of Milton Road was carried out on 9 March 2012 and the Fire Works required
by the assessor are in hand by the contractors appointed by the Property Director, Alpha Plus
Group, to deal with such matters. The required works are running to schedule.
 The building was inspected by the Cambridgeshire Fire & Rescue Service on 4 March 2011.
The additional Fire Works required by the inspecting officer are in hand by the contractors
appointed by the Property Director to deal with such matters. The required works are
running to schedule.
 Fire Safety 2000 Ltd is contracted by the Alpha Plus Group to carry out Fire Training of all of
our staff.
 One of the two resident wardens was trained in Fire Marshal duties on 14 January 2011, a few
days after her appointment. The second warden is booked to attend the annual course for
Fire Marshals at Alpha Plus Head Office.
 The emergency procedures for the building are set out in the school’s Fire Policy, the content
of which embodies the advice of Fire Safety 2000 Ltd. The procedures are also posted on the
notice boards in the building and set out in the Fire Marshal Log for the building. The
procedures and log were inspected by the Cambridgeshire Fire & Rescue Service on 4 March
2011.
 The resident wardens have briefed the boarders on their responsibilities and the emergency
evacuation procedures from the sleeping and living areas.
 Emergency drills are carried out during boarding time every term and the efficiency of the
egress is noted in the Fire Marshal Log.
 The building was evacuated during boarding time in response to a false alarm on 23 March
2011. The Cambridgeshire Fire & Rescue Service attended the scene and was content with the
emergency procedures and the efficiency of the egress.
 The emergency lighting, fire alarms and fire fighting equipment are tested in accordance with
statutory requirements and full records are maintained.
 The fire fighting equipment is inspected and maintained by Chubb.
 The emergency lighting is inspected and maintained by Cromwell and alarms are inspected
and maintained by Spy Alarms.
 The weekly and monthly checks of the alarms, emergency lighting and fire fighting
equipment are carried out by a combination of the resident wardens, school caretakers, the
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Fire Officer and the Property & Maintenance Manager, Alpha Plus Group. The findings of
the checks are entered in the Fire Marshal Log.
All Fire Works are proceeding to schedule by specialist contractors appointed by the Property
Director, Alpha Plus Group.
 There are no significant recommendations of the Cambridge Fire & Rescue Service
outstanding
 There are no significant recommendations of Fire Safety 2000 Ltd outstanding.
Fire Drills
A fire drill is to be conducted in each building in every term.
The drill in Milton Road is to be conducted during boarding time.
The Fire Officer will arrange and execute the fire drills.
It is the duty of all building occupants to evacuate the building in accordance with the directions
given in this policy statement.
It is the duty of the Fire Officer to maintain a record of all drills.
Testing
The College’s Fire Alarms and Emergency Lights are to be tested in accordance with statutory
requirements.
The Fire Officer will arrange the testing, which will ordinarily be carried out by the Fire Wardens and,
in the case of Cambridge Place, by Cromwell Fire Ltd.
The Maintenance & Premises Manager, Alpha Plus Group, will assist in the testing of the emergency
lighting and the replacement of failed lights.
The Fire Officer will arrange training for the Fire Wardens.
It is the duty of the Fire Wardens to maintain a record of all checks.
Response to Fire or other Immediate Threat to Security
 It is the duty of the person who discovers the emergency to act in response to that emergency
without delay.
 The authority to invoke the emergency egress of a building in response to a Fire or other
Immediate Threat to Security is vested in the person who discovers the emergency.
 No authority needs to be sought.
 Promulgation of the decision is the responsibility of the person who discovers the emergency.
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Site evacuation brought about by Fire or other Immediate Threat to
Security
 The authority to evacuate a building in response to a Fire or other Immediate Threat to Security
is vested in the person who discovers the emergency.
 It is the duty of the person who discovers the emergency to warn the other occupants of the
building.
 The signal for evacuation is given by a combination of Fire Alarm and Voice.
Summoning the Fire & Rescue Service
 The fire alarms in Station Road, Regent Terrace and Milton Road are connected to the Alarm
Centre.
 The fire alarms in Cambridge Place and Glisson Road are not connected to the Alarm Centre. The
Fire Wardens call the Fire & Rescue Service during the evacuation, when it is safe to do so.
Site evacuation
 The evacuation of a building is conducted according to the routinely practised Fire Drills,
irrespective of whether the required egress is the consequence of Fire or other Immediate
Threat to Security.
 The arrangements for Fire Drills and Actual Incidents are laid down in the Abbey College
Cambridge Fire Orders.
 The Fire Wardens in each building take charge of the egress.
 The occupants of the building assemble at the designated assembly point for the building(s)
concerned.
 The Class Teachers take the roll calls for the students in their charge.
 The Milton Road Fire Wardens take the roll call for the students in their charge.
 The Assistant Fire Wardens take the roll calls for the staff and visitors on site.
 The Assembly Point Coordinator completes and affirms the roll call.
 The Building Fire Warden decides the next action to be taken.
 The Principal or Acting Principal will decide if the incident needs to be reported to Head
Office, wider stakeholders and, if necessary, the media.
 It is the duty of the College’s Fire Officer to ensure that the Fire Wardens are properly
trained.
Examples of when immediate egress is necessary:
 Fire or Suspicion of Fire
 Spillage of dangerous chemicals in a Chemistry Laboratory
 Major fault in the electrical supplies to a building
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General mobilisation of safety, first aid or evacuation-assistance teams
 The Building Fire Wardens and First Aid Teams are deployed in all cases of evacuation
brought about by Fire or other Immediate Threat to Security.
 The mobilisation of the First Aid Teams occurs automatically, in parallel with the deployment
of the Fire Teams.
 The business of the First Aid Teams is routinely practised at the same time as the routinely
practised Fire Drills, irrespective of whether the required egress is the consequence of Fire or
other Immediate Threat to Security.
 It is the duty of the College’s Fire Officer to ensure that the Fire Teams are properly trained.
 It is the duty of the College’s Health & Safety at Work Officer to ensure that the First Aid
Teams are properly trained.
 The College has not established specialist safety or evacuation-assistance teams. Such
business lies solely and properly in the province of the Fire & Rescue Service, Paramedics and
Constabulary.
Mobilisation of first aid teams consequent upon injury or illness.
 The First Aid Teams are deployed in all cases of injury or illness.
 It is the duty of the person who discovers the injury or illness to summons assistance from the
First Aid Teams.
Site evacuation brought about by Fire or other Immediate Threat to
Security





It is the duty of the Fire Warden to account for all personnel in the building at the time of egress.
The Fire Wardens are assisted in this task as follows:
For students: Class Teacher, using their class registers;
For staff: Assembly Point Coordinator;
For visitors and contractors: Assembly Point Coordinator and the General Office.
Brief to be delivered to all staff and students
It is the duty of all staff and students to familiarise themselves with the blue information signs posted
in each room detailing the fire evacuation procedure.
 If you discover fire: sound the alarm by breaking the glass on the nearest call point.
 The building Fire Marshals will conduct the emergency egress of the building.
 On hearing the fire alarm, all occupants must evacuate the building through the nearest Fire
Exit, which are denoted by green signs. The route to the nearest Fire Exit is shown by a green
sign with an arrow. The signs may carry the words, ‘Fire Exit’, ‘Exit’ or an icon of a person
exiting a door.
 Bags, coats and other personal items must not be taken. Teachers must take their Lesson
Attendance Booklet.
 Staff must be aware that college visitors may not be familiar with the emergency evacuation
procedure and staff should therefore assist such visitors during the evacuation
 Fire Marshals and Deputy Fire Marshals ensure complete building evacuation by carrying out a
building search prior to exiting.
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 On exiting the building all occupants assemble at the Fire Assembly Point.
 Teachers register their class using their Lesson Attendance Books at the Fire Assembly Point and
inform the Assembly Point Coordinator whether all students registered as present in the lesson
are present at the Fire Assembly Point.
 The Fire Marshal then informs the General Office.
 Do not return into to the building until the Fire Officer gives clearance.
Caught in Smoke
Do not try to run through smoke.
If you encounter smoke, either turn back and escape through an alternate escape route; alternatively,
crawl to escape and use the Emergency Lights to guide you.
Use of Fire Extinguishers
Fire extinguishers are tools for use to enable occupants to exit a building.
They are not to be used to attempt to extinguish a fire if all building occupants have exited.
Location of Fire Exits, Fire Call Points, Fire Extinguishers and Fire
Assembly Points
Milton Road
Fire Assembly Point
Floor
Ground
Floor
First Floor
Front of building outside gate
Fire Exits
Call Points



Main front door
Rear fire exit
Conservatory fire door



Next to main front door
Next to rear fire exit
Next to conservatory fire door



Main front door
Rear fire exit
Conservatory fire door




Next to main front door
Next to rear fire exit
Next to conservatory fire door
Upstairs landing
Fire Extinguishers
See building chart
Testing of Fire Alarms & Emergency Lighting
Other Buildings
The building Lead Fire Warden and/ or Caretakers are responsible for carrying out the periodic,
statutory checks of the fire alarm and emergency lighting in the College’s other buildings.
The Maintenance & Premises Manager, Alpha Plus Group, will assist in the testing of the emergency
lighting and the replacement of failed lights.
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Fire Egress Routes – 227 Milton Road
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Onerous Demands on boarders
Due to the length of the day no further demands are made on the students. The Boarding Team are
able to monitor the amount of work students are doing and they feedback to the Personal tutors or
accommodation officer if they feel any students is working beyond their limits.
Accommodation of Children other than Pupils
Abbey College Cambridge does not allow children other than pupils to stay in the accommodation.
High Risk Activities and Risk Assessments
 The school’s educational and recreational activities are competently supervised; they take
place with appropriate safety measures, in accordance with the guidelines laid down by the
Alpha Plus Group.
 The leader of visits and activities is obliged to submit a detailed proposal in advance of the
visit or activity. The proposal must be accompanied by a detailed risk assessment.
 The school’s Educational Visits Coordinator (Andrea Joyce), is responsible for scrutinising
both the administrative arrangements and the risk assessment for the proposed activity. He
has received appropriate training given by Alpha Plus Group.
 A log of educational visits and recreational activities is maintained at T:\\Trips.
 Parental permission is obtained for all educational visits and recreational activities. The
exchange of correspondence is held on the students’ files.
 Additional permission is sought for overseas visits and adventurous activities. There have
been no overseas trips or adventurous activities to date; none are presently planned.
 For any future visit to a centre providing activities requiring licensing under the
Adventurous Activities Licensing Regulations, a prior check will be made to ensure that the
centre is so licensed.
 Additional training will be sought for group leaders assigned to overseas visits; moreover,
the supervision and conduct of adventurous activities will be awarded to competent
organisations only.
 The in-school sports programme and after-school sports and recreational clubs are supervised
by staff competent in the activity. The curriculum does not include high risk activities.
Supervision of Boarders
Milton Road is staffed by two members of the Boarding Team. They are responsible for the day to day
running of the house,the activities in the weekday evenings and weekend cover.
Extra lessons are also timetabled over the weekend to help the student who is struggling, to extend
the most able and also to provide additional learning.
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There is typically a 2:10 ratio staff:student and there is always one member of the Boarding Team on
site.
The Staff roster is located in Milton Road kitchen and identifies the staff member on duty. Certain
times of the day there may be more than one staff member available to contact. Staff and student lists
are created at the beginning of the year with student contact details and family information.
The boarding house operated full time from 25th of August through to 1st July. It is expected that
students do not stay beyond these dates. If the Boarding Team are away cover will be provided to
make sure that the number of staff is acceptable.
Supervision for Boarders leaving the site
Boarders at Milton Road take a taxi directly to school in the morning. The Boarding Team are on duty
untill the students leave and Panther Taxi (refer to section below) are responsible for the safe arrival.
Boarders are only allowed to leave Milton Road with permission of the Boarding Team and having
filled in the signing in/out book. Students must leave information such as where are they going, with
whom and what times are they are planning to return. The Boarding Team have the student’s mobile
phone numbers and will start to track the students one hour after the time they thought they would
be back.
Night supervision of Boarding houses
The Boarding Team sleep in the boarding house over night. There will be occasions when one
member of the team will be off the premises for the night but this will not be the normal.
There is a
rota in the kitchen which details who is responsible for the night duty. The Boarding Team’s rooms
are just up from the student’s bedroom so it is easy for students to gain help at night. All students
have access to the Boarding Team mobile phone numbers for 24 hour contact . If students are unwell
in the night they should notify the Boarding Team immediately.
The night duty involves making sure all students are in their rooms at curfew. If any student is
missing from the house at 11pm the Missing students policy is followed. After 11pm and when all
the students are in their own rooms the alarms are set. This means that opening doors will cause an
alarm to be sounded in the upstairs office, alerting Wardens of any disturbance.
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Section Five:
Premises
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Boarding Accommodation
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Access to and security of accommodation
Access to Milton Road is for Boarders and the Boarding Team only and some designated staff
members; cleaner and Accommodation Manager. Access is via a key and pin code entry security
system and the following Premises and Security policy is followed for visitors.
Premises & Security Policy 2012
1. Aim
Our aim in Abbey College Cambridge is to provide a safe and secure environment for our pupils and
visitors. Our Security Policy ensures that we have in place effective procedures to enable us to achieve
this aim and covers both indoor and outdoor parts of the School premises.
2. Roles and Responsibilities
2.1 Role of the Principal
The Principal has overall responsibility for security.
The Principal will be responsible for implementing the security policy.
The Principal will be responsible for ensuring that:• All staff appreciates the importance of security and understands the College policy and their
responsibilities.
• Staff training needs are kept under review and training is carried out as needed.
• Parents are informed of security issues for students aged under 16 at a four sited College and
Milton Road.
• Encouraged all to adhere to any School security procedures.
• Formal risk assessments are conducted on an annual basis and as and when circumstances
change, to ensure that security arrangements are still valid.
The Principal may designate a named member of staff to carry out these checks on his behalf.
• Routine security checks are carried out on an on-going basis. The Principal may designate a
named member of staff to carry out these checks on his behalf.
• Termly reports are presented to the Health and Safety Committe for review.
• All crimes are reported to the Police.
2.2 Role of the Staff
•
All staff at the School are to take a shared responsibility to ensure the security policy is
implemented.
3. Security of Pupils, Staff and Visitors
3.1 Staff
•
All staff must challenge visitors who are not wearing visitor badges.
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3.2 Visitors
•
•
•
•
•
•
•
•
•
All school buildings including the boarding house have security keypad access as well as the
side gate for accessing the rear of the property.
All visitors to the School must have appointments with specific members of staff, or they will
not be allowed to enter the buildings. However if the staff member that an unexpected visitor
would like to see is free they will be welcomed.
Visitors will be met at the door and escorted through the College/Boarding house by a
member of staff.
All visitors, including contractors, will be asked to sign the visitor book, indicate their arrival
time and wear the visitor badge that is issued to them. The staff will be responsible for their
visitor’s understanding of the Health & Safety and Fire arrangements.
When the visitor signs the visitor book, they are signing to state that they have understood
and will adhere to the Health and Safety Information provided to them during their visit.
The visitor will wait in College office until they are collected by the member of staff they are
meeting. When they have been collected by the member of staff, that member of staff is
responsible for them during their time in the School and must ensure that their visitors sign
out (including their departure time) and hand back their visitor badge when their business is
concluded.
All visiting staff from other locations will follow the visitor’s security procedure as stated
above.
Visitors must not be allowed access to any residential area without the authorisation of the
Accommodation Officer or on duty warden.
This procedure does not apply to visitors attending school events, coaches/students of
visiting teams or parents/guardians/agents visiting sons/daughters by arrangements with the
school.
3.3 Parents
•
•
All parents/guardians and agents are to be reminded of the security policy in place on a
regular basis.
Staff who have arranged meetings with parents/guardians/agents are responsible for those
parents whilst they are on the School premises and must ensure that they are escorted at all
times, whilst they are on site.
3.4 Outside the School
All staff must challenge unidentified visitors who are found on the College premise.
3.5 Weekend Leave – Boarders
Parents must inform the Boarding Manager five days in advance if they would like their child to have
a weekend leave. Consent, information of the person looking after the students and the arrangements
need to be submitted on an official form. We will not release your child to anyone without these
forms filled in.
4. Security of Equipment and Personal Property
4.1 Inside the School Buildings
 All expensive, portable equipment is to be marked as Abbey College Cambridge (ACC). This
is the responsibility of designated members of staff at the College.
 All valuable and recognisable equipment should be photographed.
 Some buildings are covered by intruder alarms. Such intruder alarm system is to be in
operation when the College is closed.
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 Members of staff are to be responsible for returning equipment to their designated secure
location.
 Members of staff are not allowed to take College equipment home without the prior written
permission of the Principal. If such permission has been granted for a specific
duration/project, they are to ensure that they sign-out the equipment and leave a record with
the Principal.
 All cash is stored in the safe
4.2 Personal Property
 All pupils are discouraged from bringing unnecessary valuable equipment into the School.
 Found property will be kept in the College until claimed. Items not claimed will be disposed
of after a period of two months.
 All claimed property must be signed for. The College will not be held responsible for the
loss, theft or damage to property belonging to pupils, staff or visitors. Each student is
given a locker to store their personal items of significant value which they do not want to
store in their room.
 The Boarding Manager must make students aware of such policy and encourage they obtain
insurance.
Study Provision
Students at Milton Road have access to the study from 7am – curfew.
The study centre provides
students with a room away from distractions. While at school students have time where they also
have supervised study with a member of staff who can help them at the end of their day. The
boarding house is wireless so internet and learning platform can be used in the study. Extra tuition
can be provided if the student is struggling or request it.
Toilet and Washing Provision
Boarders are provided with an en-suite which they share with their roommate. It has a toilet,
washbasin and shower. Bathrooms are provided with bath mat, soap and toilet paper. The students
are required to bring their own towels however the school can provide these if they student is unable
to make this arrangement.
The Boarding Team and visitors have separate toilet facilities which students are not allowed access
to.
Changing Facilities
Students are not required to change at school. During sports lesson centres are hired with adequate
changing facilities.
They may use the bathrooms at school if they would like to. The school
bathrooms are separated for males and females and have individual cubicles for privacy.
Boarding Handbook 2014/15
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Recreation Areas
Milton Road has a large back garden for students to use for sports and leisure. There are also local
facilities which students are able to use and the school provides coaches and training during the
week. Station Road also has an all weather surface sports area for the students to use at lunch and
afterschool. Milton Road also has a TV lounge and games room.
Safety Hazards and Risk Assessment
 The school has no need of off-site short-stay accommodation for any of its boarders, excepting
for those boarders who are temporarily accommodated in host families. The suitability and
safety of such accommodation is checked by the school before first use and periodically while
the accommodation is in use.
 Boarders are sometimes temporarily accommodated with host families.
In these
circumstances the school places the boarders with families that are known to the school and
for which records are kept.
 Boarders are sometimes required to stay overnight at universities during university
interviews; they are also sometimes required to stay overnight at universities during the
Olympiad competitions. In such circumstances, the school ensures that the accommodation is
arranged by the universities and is both appropriate and properly supervised.
Health and Safety
 The Health & Safety procedures followed by the school are laid down in the Alpha Plus
Health & Safety at Work System. The school’s risk assessment policies and procedures
follow the standards required by the Alpha Plus Health & Safety System.
 The school’s record of achievement against the System is audited by Law at Work, the
contractor appointed by the Alpha Plus Group to deal with such matters.
 Law at Work inspected the school’s progress against the System on 18 November 2010.
The inspecting officer made no adverse observations. The next audit is scheduled for 22
June 2011.
 The register of risk assessments and the log of accidents are maintained by the school’s
Health & Safety at Work Officer. The register and log are monitored continuously; they
are laid before the school’s Health & Safety Committee on two occasions each year. Law
at Work attend at least one of these meetings.
 Action is routinely taken to improve the management of risks. This covers the risks
associated with laboratory work and educational visits; it also covers the work
undertaken by cleaners, porters and contractors.
 The indoor and outdoor areas used by or accessible to the boarders are free from
reasonably avoided safety hazards
 The fixed electrical wiring was checked by E Tech Southern Ltd on 23 December 2010 and
a certificate of testing issued. The portable electrical appliances were tested by PAT Safe
Ltd on 23 February 2011 and a certificate of testing issued.
 The windows on the upper floor are either behind locked doors (eg the windows in the
wardens’ rooms) or else are fitted with locks and kept permanently locked (with the keys
in the possession of the wardens).
Boarding Handbook 2014/15
39
 The windows throughout the house are manufactured from safety glass that meets the British
Standard for boarding accommodation.
 There are no significant hazards to the safety of boarders in the indoor and outdoor
recreational areas. Hazardous equipment and plant are kept under local key, both inside and
outside the building. The borders are instructed in road safety and the dangers from traffic in
their journeys between the boarding house and the school teaching buildings.
 The areas within the boarding house that are out of bounds to boarders are locked.
 The school’s Health & Safety policy is available to all staff. The minutes of the Health &
Safety Committee meetings and the record of all Health & Safety events are posted on the
notice boards.
First Aid Training
First Aid is an emergency treatment given to an injured or unwell person.
Arrangements
Abbey College Cambridge has established First Aid arrangements in compliance with current Health
& Safety at Work legislation and the additional guidance issued by the Department for Education,
with particular regard to the publication Guidance on First Aid for Schools.
The arrangements ensure that First Aid is available to employees, students, visitors and other persons
visiting the College’s premises. The arrangements extend to members of the College when they are
away from the College on organised educational visits.
The College has obligations under the Health & Safety at Work Act (1974) and the Health & Safety
(First Aid) Regulations (1981) and associated laws. It has a duty to take steps to ensure the health and
safety of its staff and students. It has a duty to ensure that visitors, contractors and other people are
not put at risk by its activities or the condition of its buildings and equipment.
This statement explains the College’s organisation and arrangements for identifying and controlling
the hazards and risks faced by staff, students and other people, such as visitors and contractors.
This statement relates to Abbey College Cambridge’s activities, buildings and equipment at the
following locations:










Station Road
Glisson Road 3
Glisson Road 5
Cambridge Place
Regent Terrace
Norman House
The Courtyard
Milton Road
Purbeck House
Tripos Court
The statement also relates to members of the College when they are away from the College on
organised educational visits.
Boarding Handbook 2014/15
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Aims & Objectives
The College aims to put in place management structures and working practices that provide proper
control of the health and safety hazards and risks arising from the College’s activities.
 to ensure First Aid provision is available at all times while people are on the College’s premises
and when members of the College are away from the College’s premises on organised
educational visits
 to provide sufficient numbers of qualified persons trained to administer First Aid
 to provide sufficient and appropriate First Aid resources
 to ensure compliance with relevant legislation
 to identify the hazards that exist on the College's premises and take appropriate action to
eliminate them
 to keep accident records and to report to Health & Safety Executive as required by legislation
The College undertakes:








to consult with staff, students and others on matters affecting their health and safety
to provide and maintain safe plant and equipment
to ensure safe handling and use of substances
to provide information and guidance for staff, students, visitors, contractors and other people
to ensure that staff and students are competent to perform their tasks
to prevent accidents and cases of ill health due to work
to maintain healthy and safe working conditions
to review and revise this policy statement at intervals of not more than 12 months
All members of the College have a responsibility for their personal safety and the safety of others.
Staff and students undertake:




to co-operate on all Fire, Health & Safety and First Aid matters
to use practices and equipment provided to safeguard their health and safety
to take care of their own health and safety
to report matters of concern to the Health & Safety Officer, the College Nurse, or the Health &
Safety Committee
 to familiarise themselves with the College’s Fire procedures
 to familiarise themselves with the Health & Safety procedures laid down in the College’s Staff
and Students Handbooks, together with the Health & Safety, Fire and First Aid notices displayed
throughout the College
Members of staff in charge of an educational visit must familiarise themselves on medical information
on participating students, including details of any medication requirements and appropriate
emergency contact details prior to the activity taking place.
Responsibilities & Organisation
The Principal has overall responsibility for the health and safety of the College’s community.
Boarding Handbook 2014/15
41
The Business Director is the College’s Health & Safety at Work Officer and has day-to-day delegated
responsibility for First Aid. He carries out these duties with the assistance of the College Nurse, the
Health & Safety Committee and the Vice Principal (Pastoral).
It is the duty of the Principal to establish a Health & Safety at Work Committee and to ensure that the
College’s Health & Safety at Work Officer publishes a robust Health & Safety Policy and that the
policy is carried out. The H&S Committee is to meet annually to review H&S risks. Consultation
with employees takes place annually as an agenda item at a general staff meeting.
Briefing and Instruction
It is the duty of the Principal to ensure that all new staff and new students are briefed in detail on
their responsibilities with respect to Fire, other Immediate Threats to Security, and Health & Safety
policy and practice. It is also the duty of the Principal to ensure that all staff, students, visitors and
contractors are routinely briefed on the College’s Fire Procedures, response to Immediate Threats to
Security and Health & Safety at Work policy and practice.
A Health & Safety Law poster is to be displayed on a notice board in each of the College’s teaching
buildings. A copy of the minutes of meetings of the H&S Committee is to be displayed on a notice
board in each of the College’s teaching buildings.
Copies of the College First Aid Policy are available in the Staff Handbook. The membership of the
first aid teams is promulgated on notices in each building.
First Aid Training
First Aiders are required to hold a valid certificate of competence issued by a recognised body and
undergo regular retraining as necessary to ensure their knowledge is current and their certificates in
date. It is the duty of the First Aid Officer, assisted by the college nurse to arrange appropriate
statutory training in First Aid as required by changes of staff.
Accommodation for sick pupils
Milton Road has a designated sick bay to look after students who are ill. Students normally share a
room, however if one student comes down with illness they will be moved into the sickbay till they
recover. This prevents the unwanted spread of sickness and allows the student to be closer to the
Boarding Team to raise help. Where a sick student requires sole use of a bathroom their room mate
may be required to sleep in the sick bay.
The school nurse will visit those sick students at their accommodation if they are too unwell to travel
to school.
Boarding Handbook 2014/15
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Laundry
Sheets, duvet covers, pillowcases and bath mats are all cleaned by Swiss Laundry once a week.
Students are taught how to use the washing machines at the start of the year. The College provides
washing powder/liquid for the machines and the students are allowed to wash their clothes.
Boarding Handbook 2014/15
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Stationery and personal items
Stationary and a small number of personal items are available from the office. Below is a price list of
the items sold in school
Student Stationary list:
 Rubber ended pencil
30p each
 Black biro
20p each
 Colouring pencils(pre-order)
£3.50 x 12
 Colouring pens (pre-order)
£4.50 x 12
 A4 lined refill pad x 100 pages
£3.00
 A4 graph paper 2, 10 & 20mm x 50 pages
£4.50
 Oxford Maths Set
£4.50
Storage Tin Includes: 150mm ruler, 10mm stencils, mini pencil, compass, 180° protractor, 45° and 60° set
squares, timetable fact sheet, sharpener and eraser.
 Scientific Calculator (pre-order)
£6.00
Student Toiletry list:
 Shampoo - 30ml
30p each
 Conditioner - 30ml
30p each
 Shower Gel - 30ml
30p each
 Small Hand Soap
10p each
 Hand and Body Lotion - 30ml
30p each
 Female Deodorant - 35ml
80p each
 Male Deodorant - 35ml
80p each
 Sanitary Towels x 12
£1.00
Lodgings (Long Stay)
Students have the option of living in long term accommodation in a family environment.
All host families are carefully selected and monitored. Before a family is selected for use or placement
of a student is made with them they are asked to complete a general information form and are visited
and interviewed by the Accommodation Officer and all people over 18 living in the house must then
have satisfactory CRB clearance.
The families are also asked to sign and agree to terms and conditions for becoming a host family.
Visits are then carried out annually to check that the house and family are still suitable.
All families who are interested in caring for students are provided with guidelines on welfare of
students.
The Boarding Manager is responsible for overseeing CSAS in lodgings and the provision of their care.
Boarding Handbook 2014/15
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List of Policy and Documents#
Staff handbook, Boarding House Policy book and
Hard copies to be given to inspectors
Milton Road Handbook
Statement of the schools boarding principles
Accommodation Policies and procedures
and practices
Anti Bullying policy
Staff handbook
Child Protection Policy
Staff handbook
Requirements for staff to report concerns or
Staff Handbook
allegations of risk of harm to pupil
Discipline (Rewards, punishments, Restraint)
Staff handbook
Boarding Handbook for students guidance
Complaints procedure
Accommodation Policies and procedures
Parental Complaints
Staff handbook
Website
Students complaints
Milton Road Handbook for students guidance
Enabling pupils to take problems or concerns to
Accommodation Policies and procedures
any member of staff
Staff handbook
Job description staff members
Provisions for pupils with particular religious,
Accommodation Policies and procedures
dietary, language or cultural needs
Website
Response to alcohol, smoking and substance
Accommodation Policies and procedures
abuse
Staff handbook
Student Handbook
Plans for foreseeable crises
Accommodation Policies and procedures
Staff induction, training, and development
Accommodation Policies and procedures
programme
Staff handbook
CPD register
Staff disciplinary, grievance and whistle
Staff handbook
blowing procedures
'Policy on the Disclosure of Malpractice'
Supervision of ancillary, contract and
Accommodation Policies and procedures
unchecked staff
Protocol for provisions of non prescription
Accommodation Policies and procedures
medication to boarders
Medicine Policy Folder
Boarding Handbook 2014/15
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Key written information for new boarders
Milton Road handbook
Student Handbook
Job description for staff with boarding duties
Accommodation Policies and procedures
Contracts of staff and job description
Safety and supervision on school journeys
Appendix Accommodation Policies and
Procedures
Health and Safety/ Risk Assessment folders
Access to school premises by people outside the
Accommodation Policies and procedures
school
To be added to staff Handbook 2011-2012
Pupil access to risk areas of school building and
Appendix Accommodation Policies and
grounds
Procedures
Health and Safety/ Risk Assessment folders
Health and Safety policy
Policy on pupil access to a person independent
Accommodation Policies and Procedures
Staff handbook
Anona Cram – school nurse
to the school staff group
Clarification of whether any educational
Accommodation Policies and procedures
guardians or lodgings are arranged by the
school or parent
Agreement with any adult providing lodgings
Accommodation Policies and procedures
to pupil
Guidance on welfare to host families
Information sheets for host families.
accommodating pupils on behalf of the school
Boarding Handbook 2014/15
46
Appendix One: Risk Assessments
Risk Assessment for CSAS at Abbey College
Transport to and from school
 Abbey College has students lodging with families in Cambridge who use the local buses and
taxis to get to and from school. Some students also use bicycles.
 While travelling to and from school by any means, students must have signed and agreed to
follow the code of conduct
A: General Risk Assessment for students using the local buses, Taxi Company or
cycling to school.
Location
Cambridge
Date
Ongoing
Activity
Using taxis, buses and bicycles
Persons at Risk
Students
Risk
Likelihood
Severity
Risk
Risk mitigating measures
Rating
Using Taxis
Students
Low
Low
Low
getting lost
Late taxis
Taxi drivers are given the address to pick up from
and to take students to
Medium
Low
Low
Students are advised to wait inside the building
they are being picked up from
Passersby
Low
Low
Low
Students are advised to get straight into the taxi
The driver
Low
Low
Low
Students are advised to use Panther Taxis. All
drivers for this company are holders of Enhanced
CRB checks and are the company used for account
bookings by Abbey College
Road traffic
Low
Low
Low
Students advised to always wear a seat belt.
Low
Low
Low
Students advised to check for bikes passing the
accidents
Cyclists
car when opening the door to enter or exit the taxi
Using Buses
Students
Low
Low
Low
getting lost
Students are advised of the bus route needed to
get to and from their accommodation to school
and a bus timetable
Late buses
High
Low
Low
Students are advised to stay at the bus stop
Getting on
Low
Low
Low
Students advised to allow other passengers to
the bus
disembark before getting on and to ask the bus
driver if they are not sure what stop to get off at
Boarding Handbook 2014/15
47
Road traffic
Low
Low
Low
accidents
The driver
Students advised to hold on to the rail on the seat
in front and to obey the rule of being on the bus
Low
Low
Low
Students told not to distract the driver whilst the
bus is in motion
Other bus
Low
Low
Low
users
Students advised to not talk to or make eye
contact with other passengers and where possible
to sit in an empty seat
Getting off
Low
Low
Low
the bus
Students advised to look carefully for the stop
they need to get off at, to press the bell to stop the
bus in good time, to wait for the bus to come to a
full stop before standing and disembarking
Using Bicycles
Students
Low
Low
Low
Students have maps and are shown the route
Low
Low
Low
Students advised of the highway code and to use
getting lost
Busy roads
cycle paths as much as possible
Pedestrians
Low
Low
Low
Students advised not to cycle on the pavement
Using bikes
Low
Low
Low
Students advised to use lights and high visibility
in the dark
Accidents
clothing
Low
Low
Low
Students advised to take care in icy or slippery
conditions and to wear a helmet
Contact details for
Reception
+44 (0) 1223 578280
Local GP
Woodlands Surgery (01223 697600)
Hospital with A&E
Addenbrookes Hospital (contact via 999)
Panther Taxis
01223 715715
Appendices
Code of Conduct
1.
2.
3.
4.
5.
6.
7.
8.
9.
Students must act with the same level of maturity and responsibility as they would do with a
teacher present.
Students must not break the law.
Students must contact the school immediately if lost or in danger or trouble.
Students must have had the safety tour run and understand how risks are reduced by sensible
attitudes.
Students must not listen to music or use the phone while using any method of transport.
Students must not confront or engage in antisocial behaviour, and should contact the school
immediately if faced with a situation that is getting out of control.
Students must confirm with their Houseparent or Host Family what time they will be back.
Students must follow the Green Cross Code.
Students who break the trust of the school will not be allowed to use the buses or bicycles, only
taxis booked by the school.
Boarding Handbook 2014/15
48




I understand the code of conduct
I have taken the tour where the possible risks have been explained to me
I feel confident that I can be trusted
I feel confident that I will take responsibility for reducing risks
Signed___________________________________________________ NAME OF STUDENT
Signed___________________________________________________Boarding Manager
Boarding Handbook 2014/15
49
Risk Assessment for CSAS at Abbey College
Section One: Students walking from building to building during school hours in
Cambridge
 Abbey College has five buildings located between the Rail Station and the City Centre. They are within
ten minutes of each other alongside a busy road of traffic and commerce.
 Students will earn the right to have some free time after school (3:45-5:15pm), and have safe areas they
are allowed to visit in groups of three:
City Centre shops up to, and not beyond the river
Parkers Piece green area during daylight
Students are not allowed along Mill Road, the Station or along the river without supervision
During these visits, students must have signed and agreed to follow the code of conduct
A: General Risk Assessment for students walking between buildings.
Location
Date
Activity
Persons at Risk
Risk
Cambridge
Ongoing
Walking between school buildings
Students
Likelihood
Severity
Risk
Risk mitigating measures
Rating
Between Buildings: Norman House, Station Road, Cambridge Place, Regents Terrace, Glisson
Road
Students getting
Low
Low
Low
A detailed tour of the route and map,
lost
including an emergency phone number card
and phone numbers programmed into
Students’ phones.
Car parks
Low
Low
Low
Students advised on how to safely walk
alongside parked/moving cars.
Driveways
Low
Low
Low
Students advised on how to safely walk
alongside moving cars.
Alleyways
Low
Low
Low
Students advised not to enter alleyways.
Busy roads
Low
Low
Low
Students advised to keep off the roads and
to pay attention at all times.
One way streets
Low
Low
Low
Students advised on the Green Cross Code
and to look both ways, even if on a one-way
street.
Streets without
Low
Low
Low
Students advised on the Green Cross Code.
pedestrian
crossings
Cars and buses
Low
Low
Low
Students advised not to walk too close to the
road, and to watch for traffic at all times.
Bikes
Low
Low
Low
Students advised to watch for bikes on the
pavement as well as the road.
Bus stops
Low
Low
Low
Students advised not to push through
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50
Pubs
Low
Low
Low
Shops
Low
Low
Low
Passers by
Low
Low
Low
Road works
Mobile phones and
technology
Low
Low
Low
Low
Low
Low
Fences
Low
Low
Low
Horseplay
Low
Low
Low
Private property
Low
Low
Low
Traffic Lights
approaching
Regent Terrace –
jaywalkers and
blind spots
Steps leading to
private housing
Low
Low
Low
Low
Low
Low
Alleyway
approaching
Regent Terrace
Small pavement
leading to Regent
Terrace
Park
Low
Low
Low
Low
Low
Low
Low
Low
Low
Wintertime and
visibility
Low
Low
Low
groups waiting for a bus, and to keep well
away from the road.
Students are forbidden to enter pubs or
engage in conversations with people in pubs.
Students made aware of the legal age for
entering pubs. When walking past pubs
students are not allowed to enter, or touch
bottles or drinks in beer gardens or left on
windowsills.
Students should not enter shops between
lessons and should use the school shop for
supplies.
Students advised to avoid talking to passersby, avoid eye contact and be aware of
stranger-danger. Students advised to keep
personal belongings close to them at all
times, and not carry about with them
anything of value.
Students advised to pay attention to signs.
Students should not use mobile phones or
listen to music while walking along busy
roads.
Students advised not to push or jostle with
each other while walking along the road.
Fences can have spikes, so students advised
to take extra care.
Students are forbidden to playfight in and
around the school premises, particularly in
public.
Students are advised not to enter any
building other than the school buildings
under any circumstances.
Students are advised that traffic lights must
be obeyed, even if other pedestrians are not
following the Green Cross Code. Students
advised of blind spots.
Students are forbidden to enter any private
housing and not to use steps that lead to any
premises.
Students are advised to take care, and
students must not walk alone from building
to building.
Students advised to walk in single file.
Students are forbidden to enter the park
between lessons.
Students are advised to take care, and
students must not walk alone from building
to building.
Boarding Handbook 2014/15
51
Contact details for
Reception
Local GP
Hospital with A&E
+44 (0) 1223 578280
Woodlands Surgery (01223 697600)
Addenbrookes Hospital (contact via 999)
Appendices
Code of Conduct
10. Students must act with the same level of maturity and responsibility as they would do with a
teacher present.
11. Students must not break the law.
12. Students must contact the school immediately if lost or in danger or trouble.
13. Students must have had the safety tour run and understand how risks are reduced by sensible
attitudes.
14. Students must not listen to music or use the phone while walking along busy streets.
15. Students must not confront or engage in antisocial behaviour, and should contact the school
immediately if faced with a situation that is getting out of control.
16. Students who wish to join after-school clubs must agree on appropriate transport home with the
Boarding Manager.
17. Students must follow the Green Cross Code.
18. Students who break the trust of the school will not be allowed free-time with their friends and
will be set a detention. Parents will be contacted.




I understand the code of conduct
I have taken the tour where the possible risks have been explained to me
I feel confident that I can be trusted
I feel confident that I will take responsibility for reducing risks
Signed___________________________________________________ NAME OF STUDENT
Signed___________________________________________________ Head of Year
Boarding Handbook 2014/15
52
Risk Assessment for CSAS at Abbey College
Section Two: Students walking from the boarding house on Milton Road to the local
shops on Milton Road and free time.
 Abbey College has one boarding house located on a busy commuter road in the centre of Cambridge.
 Students can have one night out a week and one day at the weekend for free time (Wednesdays 5:30pm
to 8:00pm and Saturdays 9:00am to 6:00pm)
 Students will earn the right to have some free time after school (6:30pm-8:30pm Monday to Friday,
and Sunday – at the Houseparent and or Weekend Activity Managers discretion), and have safe areas
they are allowed to visit in groups of three:
The Co-operative, the Dentist, the Pharmacy, the bike shop, the Fish and Chip takeaway and
the Chinese takeaway, the city centre but not beyond the river
During these visits, students must have signed and agreed to follow the code of conduct
A: General Risk Assessment for students walking between to local shops on Milton
Road.
Location
Cambridge
Date
Ongoing
Activity
Walking to local shops and visiting the City
Centre
Persons at Risk
Risk
Students
Likelihood
Severity
Risk
Risk mitigating measures
Rating
Between Buildings: 227 Milton Road and the local shops on Milton Road
Students
Low
Low
Low
getting lost
A detailed tour of the route and map, including an
emergency phone number card and phone numbers
programmed into Students’ phones.
Driveways
Low
Low
Low
Students advised on how to safely walk alongside
parked/moving cars.
Joining
Low
Low
Low
Pathway
Students advised to look left and right before
stepping onto the path
alongside
house
Cycle path
Medium
Low
Low
Students advised to look carefully for bikes using
the cycle path
Neighbours
Low
Low
Low
Students are told not to speak to anyone from the
property on either side of 227 Milton Road or enter
their property
Busy road
Low
Low
Low
Students advised to keep off the roads and to pay
attention at all times
Using the
Low
Low
Low
Students advised to walk in single file on the the
Boarding Handbook 2014/15
53
pathway
Driveways
pavement on the grey paved side to avoid cyclists
Low
Low
Low
Students advised to look for cars pulling in to or
exiting driveways
Streets
Low
Low
Low
Students advised on the Green Cross Code.
Low
Low
Low
Students are forbidden to enter pubs or engage in
without
pedestrian
crossings
Pubs
conversations with people in pubs. Students made
aware of the legal age for entering pubs. When
walking past pubs students are not allowed to
enter, or touch bottles or drinks in beer gardens or
left on windowsills.
Alleyways
Low
Low
Low
Students advised not to enter alleyways.
Passersby
Low
Low
Low
Students advised to avoid talking to passers-by,
and groups
avoid eye contact and be aware of stranger-danger.
of local
Students advised to keep personal belongings close
school
to them at all times, and not carry about with them
children
anything of value.
Cars and
Low
Low
Low
buses
Bikes
Students advised not to walk too close to the road,
and to watch for traffic at all times.
Low
Low
Low
Students advised to watch for bikes on the
pavement as well as the road.
Bus stops
Low
Low
Low
Students advised not to push through groups
waiting for a bus, and to keep well away from the
road.
Road works
Low
Low
Low
Students advised to pay attention to signs.
Mobile
Low
Low
Low
Students should not use mobile phones or listen to
phones and
music while walking along busy roads.
technology
Fences
Low
Low
Low
Students advised not to push or jostle with each
other while walking along the road. Fences can
have spikes, so students advised to take extra care.
Horseplay
Low
Low
Low
Students are forbidden to playfight in and around
the school premises, particularly in public.
Private
Low
Low
Low
property
Students are advised not to enter any building
other than the school buildings under any
circumstances.
Traffic
Low
Low
Low
Students are advised that traffic lights must be
Lights
obeyed, even if other pedestrians are not following
approaching
the Green Cross Code. Students advised of blind
Milton Road
spots.
and corner
of Arbury
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54
Road –
jaywalkers
and blind
spots
Moving
Low
Low
Low
vehicles
Students are advised to take care, and watch for
delivery vans and cars pulling onto the pavement
to park or gain access to the shops
Bookmakers
Low
Low
Low
Students are advised not to enter the bookmakers
or to talk to any of its patrons
Wintertime
Low
Low
Low
and
Students are advised to take care, and students
must not walk alone from building to building.
visibility
Transport at
Low
Low
Low
night
Students are advised to check bus routes and
ensure they are familiar and well prepared for
routes home, and to call the warden if in any doubt
about missing curfew
Using Taxis
Students
Low
Low
Low
getting lost
Late taxis
Taxi drivers are given the address to pick up from
and to take students to
Medium
Low
Low
Students are advised to wait inside the building
they are being picked up from
Passersby
Low
Low
Low
Students are advised to get straight into the taxi
The driver
Low
Low
Low
Students are advised to use Panther Taxis. All
drivers for this company are holders of Enhanced
CRB checks and are the company used for account
bookings by Abbey College
Road traffic
Low
Low
Low
Students advised to always wear a seat belt.
Low
Low
Low
Students advised to check for bikes passing the car
accidents
Cyclists
when opening the door to enter or exit the taxi
Using Buses
Students
Low
Low
Low
getting lost
Students are advised of the bus route needed to get
to and from their accommodation to school and a
bus timetable
Late buses
High
Low
Low
Students are advised to stay at the bus stop
Getting on
Low
Low
Low
Students advised to allow other passengers to
the bus
disembark before getting on and to ask the bus
driver if they are not sure what stop to get off at
Road traffic
Low
Low
Low
accidents
The driver
Students advised to hold on to the rail on the seat in
front and to obey the rule of being on the bus
Low
Low
Low
Students told not to distract the driver whilst the
bus is in motion
Other bus
users
Low
Low
Low
Students advised to not talk to or make eye contact
with other passengers and where possible to sit in
Boarding Handbook 2014/15
55
an empty seat
Getting off
Low
Low
Low
the bus
Students advised to look carefully for the stop they
need to get off at, to press the bell to stop the bus in
good time, to wait for the bus to come to a full stop
before standing and disembarking
Using Bicycles
Students
Low
Low
Low
Students have maps and are shown the route
Low
Low
Low
Students advised of the highway code and to use
getting lost
Busy roads
cycle paths as much as possible
Pedestrians
Low
Low
Low
Students advised not to cycle on the pavement
Using bikes
Low
Low
Low
Students advised to use lights and high visibility
in the dark
Accidents
clothing
Low
Low
Low
Students advised to take care in icy or slippery
conditions and to wear a helmet at all times.
Contact details for
Reception
+44 (0) 1223 578280
Local GP
Woodlands Surgery (01223 697600)
Hospital with A&E
Addenbrookes Hospital (contact via 999)
Appendices
Code of Conduct
19. Students must act with the same level of maturity and responsibility as they would do with a
teacher present.
20. Students must not break the law.
21. Students must contact the school immediately if lost or in danger or trouble.
22. Students must have had the safety tour run and understand how risks are reduced by sensible
attitudes.
23. Students must not listen to music or use the phone while walking along busy streets.
24. Students must not confront or engage in antisocial behaviour, and should contact the school
immediately if faced with a situation that is getting out of control.
25. Students must sign out before they leave the boarding house, and sign back in again at the agreed
time – the sign out book is with the Houseparent.
26. Students must talk to their Host Family about what time they are going out, where they are going
and what time they will be back.
27. Students must follow the Green Cross Code.
28. Students who break the trust of the school will not be allowed free-time with their friends.
 I understand the code of conduct
 I have taken the tour where the possible risks have been explained to me
 I feel confident that I can be trusted
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56
 I feel confident that I will take responsibility for reducing risks
Signed___________________________________________________ NAME OF STUDENT
Signed___________________________________________________ Boarding Manager
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57