Human Resources
Online On Boarding Process
1
Current Onboarding Process
 After job is offered to the best candidate and job requisition is
closed, the HR Representative is notified through a PAR or EDB TRF.
 On Boarding letter is sent either by HR Representative or On
Boarding Coordinator containing instructions and links to new hire
documents.
 New hire or Rehire is asked to complete HIPAA quiz online
beforehand and to print the Confidentiality Statement along with all
other new hire documents. He/she is asked to bring all completed
documents to scheduled new hire processing session where it will
be reviewed.
2
Current Onboarding Process
 Supporting documents for payroll and accreditation purposes are
collected and copied.
 Basic payroll and benefit and retirement savings programs are
discussed and questions answered.
3
New Online On Boarding Process
 We are currently testing an online on boarding
system from Greentree.
 Incoming new hires and rehires will receive an e-mail directly
from Greentree On Boarding instructing them to create their own
password.
Thereafter, they will receive a welcome e-mail with the forms
they can complete prior to attending our new hire processing
session.

Employee will only need to print 3 forms: the Confidentiality
Statement, I-9 and Oath and Patent Acknowledgement.

4
Benefits
A checklist is available online for the HR Representative
to view prospective employee’s progress in completing
their forms.

Forms completed can be reviewed online by HR
Representative, allowing errors to be corrected before
attending new hire processing session.

Less time spent on reviewing forms during face to face
on boarding meeting.

Forms are stored electronically and can be accessed
when needed.

5
Rollout Schedule
 January 15, 2012 – February 29, 2012 - system
will be piloted on Nursing new grads
 March 1, 2012 – system will be rolled out to
RRMC, SMH, NPH and FPG
6
Download

On Boarding Presentation - UCLA Health