SBCSS WILLIAMS SYSTEM CHECKLIST
Current Process and Requirements
This checklist is designed as a tool to assist district and site representatives in completing all required pre-visitation
requirements on the online Williams System which can be found at: https://williams.sbcss.k12.ca.us. Intergovernmental
Relations staff will be available to provide technical assistance as needed and in-depth tutorials, templates, and samples of
required materials will be available on the system. Please contact our office at (909) 386-2416 or (909) 386-2402 if you
require assistance or additional information.
District:_______________________________________
District Liaison:_____________________________
Liaison Phone: _________________________________ Liaison Email:______________________________
Alternative Contact:_____________________________ Contact Phone/Email:________________________
DISTRICT LEVEL INFORMATION REQUIRED:
WILLIAMS
SYSTEM
SECTION
WILLIAMS SYSTEM REQUIREMENT
COMPLETED/
UPLOADED
ADDITIONAL
INFORMATION/
COMMENTS
1. Input/update district level contact information.
CONTACTS
PRINCIPALS
2. Input/update principal contact information for each
school site.
3. Upload or provide a web link to your school
district’s master calendar for the upcoming academic
year.
DOCUMENTS
SARC
4. Upload most current board resolution of
sufficiency
of
approved
standards-aligned
instructional materials required in the four core areas,
9-12 science laboratory equipment, 9-12 foreign
language, and health for middle and high schools, as
appropriate.
Board documentation
samples available on
“Sample Documents”
system page.
5. Upload most current Textbook Replacement
Procedures (includes replacement procedures for all
district instructional materials and science equipment
as appropriate) signed by the district liaison or
principal.
See Textbook
Replacement
Procedures sample on
“Sample Documents”
system page.
6. Upload the most recent SARC for each school
site.
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Revised 05/15
SBCSS WILLIAMS SYSTEM CHECKLIST
Current Process and Requirements
DISTRICT LEVEL INFORMATION REQUIRED (CONT.):
WILLIAMS
SYSTEM
WILLIAMS SYSTEM REQUIREMENT
SECTION
COMPLETED/
UPLOADED
ADDITIONAL
INFORMATION/
COMMENTS
7. A. Select all district approved instructional
materials programs from the system’s list of state
board adopted instructional materials in the four core
content areas, foreign language, and health, as
appropriate.
If the program you are
looking for is not
identified in the list of
state board adopted
materials, submit a
local adoption request
(see requirement 7. B.).
7. B. Local Adoption Request (if applicable)
Submit a local adoption request along with supporting
documentation, by content area, for locally adopted
standards-aligned materials in the four core content
areas, as well as foreign language, and/or health, as
appropriate.
An email notification
will be issued to
confirm the addition of
the new material(s) on
the appropriate content
area page. Continue
with requirements 8-10
after
verification
process is completed.
8. Provide a description of all core materials
(i.e. components) for all district approved
instructional materials programs by grade level or
course. Please do not include non-adopted
supplemental component information.
(E.g. textbook, Level K
consumable,
anthologies
1.1-1.5,
textbook and practice
workbook, big book kit,
etc.)
Samples of acceptable
board documentation
can be found on the
“Sample Documents”
system page.
MATERIALS
9. Upload supporting board documentation with
signature for all district approved instructional
materials for grades K-12.
2
Revised 05/15
SBCSS WILLIAMS SYSTEM CHECKLIST
Current Process and Requirements
This checklist is designed as a tool to assist district and site representatives in completing all required pre-visitation
requirements on the online Williams System which can be found at: https://williams.sbcss.k12.ca.us. Intergovernmental
Relations staff will be available to provide technical assistance as needed and in-depth tutorials, templates, and samples of
required materials will be available on the system. Please contact our office at (909) 386-2416 or (909) 386-2402 if you
require assistance or additional information.
School:__________________________________ School Principal:___________________________
Principal Phone: __________________________ Principal Email:___________________________
Alternative Contact:_______________________ Contact Phone/Email:_______________________
SCHOOL LEVEL INFORMATION REQUIRED:
WILLIAMS
SYSTEM
SECTION
GENERAL
CONTACTS
WILLIAMS SYSTEM REQUIREMENT
COMPLETED/
UPLOADED
ADDITIONAL
INFORMATION/
COMMENTS
1. Verify and update school information (e.g. track
and grade level information). Provide any comments
that you feel the visitation team would find useful.
2. Verify school principal contact information and
add alternative contact information.
3. Upload a site-specific school calendar. Please do
not provide the district calendar.
Teams are looking for
dates that may pose a
scheduling conflict.
4. Upload bell schedule.
5. Upload school map with room numbers and grade
levels identified.
DOCUMENTS
6. For elementary schools and self-contained
middle schools, upload classroom information by
grade level that includes teacher name, room number,
student enrollment, and, if applicable, special
designations (e.g. Bilingual; SAI; GATE; LH).
7. For departmentalized middle and high schools,
upload a master schedule that identifies departments,
teachers, room numbers, course titles and number of
sections by period for courses in the four core content
areas, foreign language and health, and 9-12 science
lab courses.
3
Please use Classroom
Roster template on the
“Sample Documents”
page OR site form that
includes
the
same
information.
Please use template on
“Sample Documents”
system page.
Revised 05/15
SBCSS WILLIAMS SYSTEM CHECKLIST
Current Process and Requirements
SCHOOL LEVEL INFORMATION REQUIRED (CONT.):
WILLIAMS
SYSTEM
SECTION
WILLIAMS SYSTEM REQUIREMENT
8. For high schools, complete and upload 9-12
Science Lab Equipment Worksheet.
DOCUMENTS
COMPLETED/
UPLOADED
ADDITIONAL
INFORMATION/
COMMENTS
9-12
Science
Lab
Equipment Worksheet
available on “Sample
Documents”
system
page.
9. Select appropriate district approved instructional
materials that are in use at the school.
MATERIALS
10. For elementary and self-contained middle
schools, enter student enrollment (projected
enrollment totals are sufficient) and current inventory
by grade level for core content areas, foreign
language, and health courses, as appropriate.
***Enter total number
of classes in the
“Section” field.
11. For departmentalized middle schools and high
schools, enter student enrollment (projected
enrollment totals are sufficient), current inventory,
and total number of sections by course in the four
core content areas, foreign language, and health
courses, as appropriate.
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Revised 05/15