04/20/2011 Work Session Minutes
CITY OF GRANTS
WORK SESSION
WEDNESDAY APRIL 20, 2011
6:00 P.M.
MINUTES
MEETING CALLED TO ORDER
Mayor Murrietta called the meeting to order at 6:08 pm
ROLL CALL
All present
PLEDGE OF ALLEGIANCE
Recited by all
Mayor Murrietta stated this is a meeting for information only no decisions will be made.
CITIZENS TO ADDRESS THE COUNCIL
Note: To all persons who wish to specifically address the City Council on any agenda item or an item
not on the agenda please sign in before the start of the meeting and state your purpose in order to be
recognized. Each Citizen will be allowed 3 minutes to present their topic.
(Presentation)
1. Drainage Master plan
Bridget Fuller, lead project manager of the Drainage master plan gave a presentation
on the primary objectives and funding strategies. The study area includes Grants
Canyon Arroyo and the Rio San Jose. Phase 1 of the drainage master plan was a study
of the area looking at the hydrology of all the existing structures. During phase 1 all
of these structures were analyzed. We are working with the corp. and meeting their
criteria. In phase 2 we looked at the Grants Canyon Arroyo, the Rio San Jose and the
Grants downtown area and North Street channel in the Village of Milan. The design
objectives are the same in all areas the primary recommendation is widen and
deepen this is to limit the negative impact on the adjacent properties. Ms. Fuller
stated that Wilson & Co. identified 12 crossing structures which will need to be
replaced with bridges and will have to improve 3 existing crossing structures. Cost of
improvement is 19.2 million in Grants. Wilson & Co. prioritized the top four:
1.College Blvd bridge 2.George Hannosh Blvd Bridge 3.First Street and 4.4th thru 2nd
Street Bridge.
Mario Juarez-Infante gave the City some funding strategies, the corp. has told us that
congress has raised the ceiling. Mr. Juarez-Infante urges as a community to get
funding together, also urge that you engage the school district as they are in the
areas.
2. 1st Street
Mario Juarez-Infante of Wilson & Co. gave a brief presentation of the project on 1st
st. Mr. Juarez-Infante stated this includes putting in storm drains, replacing the
sewer & water lines, constructing sidewalk, curb & gutter, and putting some street
1
04/20/2011 Work Session Minutes
lights. The City has about $2.178million available for this project. The estimated cost
is $4.2 million for this project. Mr. Juarez-Infante stated that the money will have to
come from grants. The water trust board will have one coming up in October for
approximately $600,000 that number can go up or down. The Rio San Jose Flood Dist
will also have one available for $200,000 and the city has discussed going out for a
GO bond for about $1.6million dollars this will get the city to $2.6 million which is
above where we need to be. Mr. Juarez Infante stated that the schedule would be to
have design 95% done by October 31st. Certifications and filing with DOT will be end
of the year. The City would be looking at awarding it about the end of the school year
2012.
(Proposed discussion items)
1. Fire Department - recognition
Fire Chief Robert Hayes read some recognition letters honoring Joe R. Valencia,
assistant fire chief for 45 years of service. Mayor Murrietta presented a plaque to Mr.
Valencia for his dedication and service.
2. Animal Committee Update
No members are present to give an update at this time.
(Proposed Action Items)
1. Approval of Ordinance 11-1189 finance authority
Project Coordinator, Roberta Martinez stated that this is an ordinance for the
water trust board money for the Nimitz project. This ordinance is needed to allow
the mayor to sign for acceptance.
2. Approval of pilot water well
Roberta Martinez, Project Coordinator stated that the city received 3 bids for the
pilot well, the low bidder is from California so we went to the next bidder with
instate preference which was $317,354.00 Rogers & Co. out of Albuquerque.
3. Mesa & Gunnison sewer collapse
Project Coordinator, Roberta Martinez stated this was an emergency situation
which needs formal approval from City Council TLC gave a proposal for
$42,000.00
Mario Juarez-Infante stated that the new line was the best alternative; the pipe is
in bad shape and has several holes throughout. Mr. Juarez-Infante stated that
the line was sagging in some places which means that it was holding sewer
there.
Mayor Murrietta asked how long this project is going to take.
Anthony Martinez of OMI stated that the pipe installation should be done by
tomorrow and then start re-compaction late tomorrow and hopefully be finished
by Monday or Tuesday.
4. Building demo
Roberta Martinez, Project Coordinator stated this is for the demolition on 9
buildings. Ms. Martinez stated that she is asking for the council to approve the
low bidder, which is, Guzman Construction for $197,681.30 plus tax.
Modey did we substitute those two with two more buildings.
Mario Juarez-Infante stated that no buildings were taken out or added in because
this is a public bid and it is recommend that the City award based on what was in
2
04/20/2011 Work Session Minutes
the bid documents. The City then has every opportunity once the award is made
to create a change order. Making changes now can jeopardize the project
anybody can protest. If you add any other buildings the city has to allow the
proper process by the code enforcer. The building s have been demolished
however the rubble has not been cleared.
Councilor Hicks stated that he was under the impression that the code had
alternate building sites.
City Manager, Bob Horacek stated that the code enforcer has a list of an
additional 15 buildings.
5. Fire Vehicle Exhaust System
Roberta Martinez, project coordinator stated that the bids do not open until
Monday. Ms. Martinez stated this bid is for an exhaust removal system for both of
the fire stations.
Fire Chief Robert Hays stated that he put in for a grant last year and the two
things that were asked for in the request were exhaust systems. Everybody lives
in the same station and the vehicle exhaust is a health hazard for everyone.
6. Transfer of swimming pool property to Cibola County
Councilor Jaramillo stated that he would like to get the deed straightened out and
allow the City to give the County that property.
7. Approval of lease for copy machine
City Manager Bob Horacek stated that this is a new lease agreement for the city hall
copier.
COMMENTS:
City manager stated that there will be one more item on the agenda which will be
the Vactor bid.
ADJOURN
Approved/Approved with Changes
_________________________________
Joe Murrietta, Mayor
Attest:
__________________________________
Denise Baca, City Clerk
3