Andie Shaw Events Table of contents All about Andie……………………………………… p.2 Q&A …………………………………………………..p.3 The first meeting………………………………………p.4 Additional Info…………………………………………p.5 Packing and pricing…………………………………….p.6 Bridal profile form……………………………………..p.9 Sample bridal party checklist………………………….p.11 Texas Marriage License Requirements……………….p.13 Day of Contract………………………………………...p.14 Essay…………………………………………………….p.16 Page | 1 Meet Andie Andie is the Owner and creator of Andie Shaw events. She is a Texas native living in the Dallas-Fort Worth area. Andie has a passion for the industry and has four years experience working for wedding venues in the local area. She is in the process of becoming a certified event and wedding [OUR MISSION] “ACHIEVING EXCELLENCE AND EXCEEDING ALL CLIENTS EXPECTATIONS THROUGH EVERY EVENT.” planner and plans t own her own business. Andie has a heart for making every event extraordinary and unique to the customer. “All it takes is faith Page | 2 and trust, and a little bit of pixie dust.” Q&A With Andie How long have you been in the industry? I have been in the wedding and event planning business since 2011, working at different wedding venues across DFW. I have been building relationships with vendors and perfecting my customer service skills. Currently, I am working on my wedding and event planning certification to own my own business and plan every aspect of an event. How many events have you done? I have done anywhere over 80 weddings as a day of coordinator. I have enjoyed running the ceremonies and working directly with the bride and groom. Can you give an example of when you had to be a quick-thinker and avert a disaster during a wedding or event that you planned? The Shelton wedding comes to mind. It was fifteen minutes before the ceremony was to begin and the flowers still had not arrived. The bride was extremely upset and frantic. Our wedding venue always keeps small bouquets of flowers around the entrance so I grabbed all the flowers from their vases and used a ribbon from the flower girls hair to make a small bouquet for the bride. The bridesmaids each carried a single rose down the aisle. It was not what the bride had imagined for her day, but I assured her that when she looks back at pictures the flowers they were holding would be the last thing on her mind. The ceremony went off without a hitch and the flowers arrived at the end of her ceremony. We were able to switch out the flowers and the bride was extremely grateful. What is your favorite event you have done? Although I was working at a wedding venue at the time, I was contracted out of the DFW area for a wedding with my day of package. The bride’s coordinator had cancelled last minute and I was happy to step right in. The wedding was at beautiful historic home and the ceremony went on beautifully. Once the reception rolled around, I was informed by the maid of honor that the best man didn’t know he was to give a toast. I found myself helping the best man write his Page | 3 speech twenty minutes before it was time to give the toast. I live for moments that I can help divert a disaster and keep the bride happy. This wedding has become a very memorable one for me. The first meeting When booking with Andie Shaw Events, you will first have a meeting at our office space located in Downtown Fort Worth. We will g o over your vision for your wedding/event and look at our packages and pricing and see if we will be a good fit for each other. If we both would like to move forward, we will begin to discuss the contract in detail and pick the package you would like to go with. Once the contract is signed, we will set up another meeting to get the details and go over every aspect of your event. Page | 4 Additional Information If a package we offer doesn’t completely meet your needs, we are happy to work with you and alter a package to best suit you. To best grasp what our clients are looking for we have you fill out a profile form and include a bridal checklist for your personal use. We offer marriage license information and a detailed vendors list along with many others to make your experience as carefree as possible! Andie Shaw Events not only does weddings, but any variety of events big or small. Engagement parties, baby showers, anniversary parties, birthdays, family reunions, corporate events and much more! At Andie Shaw events we have the best staff that is completely dedicated to each client and making sure all needs are met fully. Our planners go above and beyond to ensure your event is as special and unique as possible. Follow us on social media to stay up to date! Facebook- facebook.com/AndieShawEvents Page | 5 Twitter- AndieShawEventsxo Instagram- EventsAndieShaw For our monthly newsletter sign up on our website – Andieshawevents.com Packaging and Pricing The Rose package: Day of services- 500$ Free one-hour consultation for all couples Follow-up on all deliveries to ensure they are on time Assist the bridal party in getting ready, and ensure everyone is aware of their roles, cues, etc. Ensure decorations and details are in place at the ceremony reception sites Ensure marriage license and rings are present for the ceremony Transfer of ceremony decorations to the reception site Provide a wedding day emergency kit Ensure the events continue to flow according to pre-arranged itinerary Assist the bride with the bustle, veil, and other attire difficulties Assist with unexpected situations- vendor no shows, missing items, etc. Ensure the bride and groom has a chance to eat and drink. Assistance with cake cutting and serving. Assistance with clean-up and monitoring security of gifts Manage overall details so everyone enjoys their special day The Orchid Package: Wedding blueprint only150$ Prepare and estimated budget Outline and guide the couple Page | 6 The Daisy Package: Destination Wedding Packages – 500+ Andie Shaw Events knowledge of incredible ceremony locations such as beautiful outdoor spaces, breathtaking views and sunsets, historic homes and island weddings offer unique locations for your ceremonies. The lilac Package: Wedding consultaion-700$ The perfect package for those needing full assistance with their plans, but not wedding day directing Twelve hours of consultation for planning Free folder of vendor questions, timeline guides, and slots for other information Vendor referrals and contract revisions Assistance with developing the wedding day itinerary Unlimited email and telephone questions Free wedding style consultation The Forget-Me-Knot- package: Wedding coordination package- 1000-1500$ Includes all the details of the Lilac wedding consultation package Coordinator assistance at the ceremony rehearsal Coordinator services on the wedding day for a maximum of 12 hours Complete wedding emergency kit Management of wedding day itinerary, vendors, and wedding party $250.00 deposit at signing of contract with balance due on wedding day Page | 7 The Iris Package: Fees to be determined during consultation Scheduling appointments and site inspections with vendors Creating and typing itinerary Securing fees and costs Accompany bride and groom to appointments and site inspections Negotiate vendor contracts and secure deposits Couple will receive price lists and information packets for all vendors One week prior- Confirm all vendor arrangements and ensure no last minute problems with their responsibilities Three days prior- Prepare ceremony outline order of procession and recession including song lists. Coordinate details of ceremony rehearsal and explain responsibilities to ushers, maid of honor, and best man One hour prior- A coordinator will arrive at your ceremony to direct your guests and your ceremony on the day of your wedding. Your coordinator will be assisting you in with any request you may have. Page | 8 Wedding Emergency Package: Provision of as little or as much consulting and coordinating assistance required Personal management of wedding day itinerary, vendors, and the bride and groom Packages customized to suit needs including last-minute changes to the plan Bridal Profile Form Date: ______ ______ Name: ________________________________________________ Date of Event: ___________________________ Location of Event: _____________________________________________________________________ Do you have a specific theme you wish to achieve for your wedding? ________________________________________________________________________ _____________________________ Have you chosen any colors? ________________________________________________________________________ _____________________________ Do you prefer a sit-down dinner or buffet style? ________________________________________________________________________ _____________________________ Page | 9 What experience do you want your guests to take away?__________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ _____________________ Describe your selves as a couple. What are some things you like to do together? ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ____________________________________________ How many guests are you planning on inviting? ________________________________________________________________________ ________________________________________________________________________ How many is in the bridal party? ________________________________________________________________________ ________________________________________________________________________ Things I absolutely need: ______________________________________________________________________ ______________________________________________________________________ Things I absolutely don’t want: ________________________________________________________________ ______________________________________________________________________ What other information would you like for us to know? ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Page | 10 ________________________________________________________________________ ________________________________________________________________________ ____________________________________________ Bridal Party Checklist Sample Maid or Matron of honor Throw the bridal shower Helping with choosing the bridesmaid dresses Addressing invitations and favors Supervising the attendants for fittings and rehearsals Holds the grooms ring at the ceremony Holding the brides bouquet at the ceremony Helping to reduce the brides stress Gives the second toast at the reception The Best Man Planning the bachelor party Attending rehearsal dinner’ Getting the groom to the ceremony on time Delivering the payment to the clergy Holding the brides wedding ring Coordinating the ushers Offering the first toast to the bride and groom Page | 11 Decorating the newlyweds car and readying it for t he bride and groom after the reception The Bridesmaids Help with the bridal shower Plan the bachelorette party Attend rehearsal dinner Help pick out the brides gown Help bride with any last minute details Keeps the dance floor going by encouraging dancing! The Groomsmen Plan the bachelor party Provide support to the groom on his big day Attend rehearsal dinner Keeps the dance floor going by encouraging dancing! The Flower Girl Attend rehearsal dinner Throw pedals down the aisle Stand by the maid of honor during ceremony The Ring Bearer Attend rehearsal dinner Walks down the aisle before the flower girl Page | 12 Stands by the best man during ceremony Mother of the Bride Choose mother of the bride dress bride agrees with Attend bridal shower and rehearsal dinner Emotionally support the bride Help with wedding details Attend bridal fittings Father of the Bride Traditionally pays for the wedding costs Helps bride with booking and payment of vendors Walks bride down the aisle and gives her away Father- daughter dance at the reception Mother and Father of the Groom Traditionally pays and plans for the rehearsal dinner Traditionally pays for honeymoon Mother-son dance at the reception TEXAS MARRIAGE LISCENCE REQUIREMENTS Issuing a marriage license is the duty of the County Clerk and can be obtained in any county in Texas. A marriage license issued in Texas is valid for a wedding ceremony held in any Texas county Page | 13 Waiting Period:72 hours License Validity time:90 days Blood test: Not required If a marriage ceremony has not been conducted before the 90th day after the date the license is issued, the marriage license expires. Both parties must appear before the county clerk; Submit proof of identity and age; Provide information applicable to each person for which space is provided Mark the appropriate boxes provided in the application and; Take the oath printed on the application and sign before the county clerk. The cost of a marriage license is $81.00 cash. After you have purchased your marriage license you must select an authorized officiate to perform the ceremony, and wait the appropriate 72hours before the ceremony take place to get married; unless both parties have completed and obtained a Twogether in Texas premarital education class, or is a member of the armed forces of the United States and are on active duty. Day of Contract Today’s Date: Bride’s name: _________________________________________________ Contact Phone Number: Grooms name: ________________________________________________ Contact Phone Number: Event name: _____________________________________ Event Location: Start Time: __________________ Break-down services needed? : End Time: __________________ Services: The Rose Package includes a free one-hour consultation. The consultant will follow-up on all deliveries to ensure they are on time to your venue, assist the bridal party in getting ready, and ensure everyone is aware Page | 14 of their roles, cues, etc. The consultant will ensure decorations and details are in place at the ceremony reception sites and ensure marriage license and rings are present for the ceremony. The transfer of ceremony decorations to the reception site, a wedding day emergency kit, ensuring the events continue to flow according to pre-arranged itinerary will be provided. Our consultant will assist the bride with her attire and any unexpected situations that may arise. Overall details will be managed to ensure everyone enjoys the special day! Cancelation: If you cancel the services of Andie Shaw events 72 hours prior to the event, 50 percent of the deposit will be held as late cancelation fee. Upon signing this contract, 50% of the Rose Package (250.00) is due. I understand I am hiring Andie Shaw events day-of services in the Rose Package. I understand that the total fee is 500.00 and the remainder must be paid on the day of the event. Bride: X___________________________________________________ Date: _______________________________________________ Groom: X__________________________________________________ Coordinator________________________________ Page | 15 Essay At Andie Shaw events, we strive to have educated and qualified event planners that strive to meet every need of the client. As we continue to grow our services, we are not focusing only on weddings. Everything from corporate events to baby showers and anniversary parties are offered. Our ideal client when booking a wedding, is a budget of 20,000 plus. We market to the DFW brides by attending bridal shows regularly and updating on Facebook, Twitter, Pinterest, and Instagram. Clients can sign up for our newsletter and learn about our upcoming specials and events. The vision I have for Andie Shaw Events is continuing to grow and hire on event coordinators that assist in the advancement and getting clients booked regularly. I foresee this company growing with the competitive pricing and packages offered, and the constant presence at the bridal shows. Page | 16