GULL LAKE SPORTS BOOSTERS
Meeting Minutes
October 12, 2015
In attendance: Sue Blesch, Dan Casey, Jodi Clark, Brian Weiss, Dave Jackson, Julie Foster, Bob Kuehl,
Todd Maddox, Karyn Furlong, Wende Gripentrog, Tammy Geik. Excused: Susan Hamelink, Chuck
Clancy, Sera Gesmundo, Jan Fouts, Karen Nusbaum, Natalie Snow, Tammy Sanders. Unexcused: JB
McKay.
Dave Jackson called the meeting to order at 7:01pm
I.
Meeting Minutes

The minutes from the September meeting were unanimously approved.
II. Financial Update (Sue Blesch)
*
Sue Blesch presented a cash flow sheet and budget. The Total Cash balance in accounts as of
September 30, 2015 is $65,040.17. There are commitments of $23,669.00 for winter and spring
team requests. The budget includes projections for income and expenses over the next year.
There was discussion on the amount that may be available to contribute to the tennis court
project. The goal would be to provide $30,000.00, but the actual amount will be dependent on
projected and actual income and expenses as well as the comfort level of the Board relative to an
operating balance at the time the funds are provided.
III. Old Business- The new Bylaws with amendments have been signed and will be kept with the
Corporate Records. Copies of the Bylaws will be provided to the Board electronically.
IV. New Business

Tennis Court Project: Karyn Furlong provided details regarding the proposed tennis court project.
The current tennis courts cannot be resurfaced again, and must be replaced. The School has a
sinking fund which can be used for the tennis courts. The sinking fund has a balance of
$400,000. The current plan, which is dependent on funding, has a ticket price of $600,000$700,000. The proposed plan would include 10 Courts, a concession area and other upgrades.
Depending on the funds available that plan will be scaled back to bring it within the project
budget. Tom VanderMolen has met with private donors and believes that he can get
commitments of $100,000.00. The Boosters will have discussions about the amount that can be
donated from the general operating fund with a maximum amount of $30,000.00.

Corporate Sponsorships: The Board discussed various ideas that were brought up at a meeting
of the executive members. One of those ideas was to solicit corporate sponsorships, which
would include banners around the stadium advertising the sponsor’s business. Other ideas
include clapper sticks with a corporate sponsor on the sticks. The goal is to create new revenue
streams for the Boosters

Member/Parent Night: There was a discussion about having a monthly meeting where members/
parents are invited. This would be a social event, but would also be used to encourage members
to become more involved in the Boosters as volunteers or financially. The Board discussed
holding the meeting at different locations such as The Dock and other local establishments. In his
absence It was decided that CHUCK CLANCY has the perfect personality to head up this project.
He was, therefore, selected to begin planning the first event.

Website: The Website will be updated so that it is clear how members can become involved.
Committee chairs will be asked to provide a list of potential volunteer opportunities.

The Committee Chairs were asked to submit job descriptions for each Committee. This should
include a description of the Committee’s purpose and the duties of the Committee Chair and
Committee members. These descriptions will be placed into a operating book, and will allow for
an easier transition for new members.

Sara Miller and Troy Johnson have resigned from the Board, and, as a result, there are two
vacancies. Sara has agreed to assist with the Golf Outing and will help the person who agrees to
head up the Committee that will plan the outing.
V. Committee Updates
a.
Golf Outing (Sara Miller)
*No Report
b.
Concessions- (Jan Fouts, Natalie Snow)

c.
Spirit Shop (Tammy Geik)


d.
No Report
Tammy reported that things are going well at the Spirit Shop. New spirit wear has been ordered
and sales are going well.
DECA is selling the homecoming shirts
The Christmas sale is scheduled for December 5, 2015 from 9:00am-3:00pm at the High School.
Membership (Wende Gripentrog)* No report
e. Website (Susan Hamelink)

No report
f. The Event (Jodi Clark, Bob Kuehl)



Save the Date notices will be handed out at the homecoming game.
Jodi discussed some new incentives including incentives for buying tables.
The new video will include sports teams and athletes.
g. Blue Devil Bash (Chuck Clancy)

No Report
h. Drive One For Your School (Todd Maddox)

i
Todd Reported that the Event raised $2,200.00. A check will be presented by Galesburg Ford at
the Homecoming Game.
Auditing (Dave Jackson)

No Report
j. Nominations (Todd Maddox)

Todd requested that each board member forward him a name of a prospective candidate for the
Board positions that will become available in 2016.

We need to pay particular attention to new members who may be interested in participating in
the concession stand and the golf outing.
k. Marketing (Julie Foster)
*
No Report
VIII. Athletic Director Update Karyn Furlong
Karyn Discussed the tennis court project as detailed above.
IX. Adjournment
 The meeting was adjourned by Dave Jackson
Meeting adjourned at 7:48pm
IMPORTANT DATES:
Monday, November 9, 2015, Next Meeting 7:00pm