ANGLIA RUSKIN UNIVERSITY
University Health and Safety Committee Constitution.
(Reviewed 23 March 2011)
1.
Title.
The name of the committee shall be ‘The Anglia Ruskin University Health and
Safety Committee’.
2.
Responsibility.
The committee shall be responsible to the Board of Governors and are
responsible for the ongoing review, development and implementation of the
University Health and Safety Management System
3.
Terms of Reference.
The aim of the Committee shall be to promote involvement between the
management, staff and students of the University in instigating, developing
and carrying out measures to ensure the health, safety and welfare at work of
employees and others represented by the Committee. Its main functions are
listed in the APU HSMS (Safety Management System) AR-RMD-SMS13,
appendix 2.
4.
Membership.
General.
The number of management representatives shall not exceed the number of
employee representatives. Any changes to the nominated representatives
should be agreed by the committee and notified, in writing, to the Secretary.
Management Representation will be as follows;
Chairperson. (The Secretary and Clerk)
1
Director of Estates
1
SMG representatives, Deans of;
Science and Technology or senior representative
Institute of Health and Social Care or senior representative
Dean of Students
2
Head of Security
1
Representatives of Campus Panels
(Director of Student Services)
2
TOTAL
1
8
Employee representatives will be nominated by recognised Trade Unions so
that each area or activity is properly represented, where there are insufficient
trade union representatives other members of staff will be able to join provided
the union waives the right to that place. The Health and Safety (Consultation with
Employees) Regulations 1996 require consultation on health and safety matters
with groups or grades not represented by a Trade Union, therefore the employee
representative section has been extended to include a representative of the
Senior Management Group.
Student Representatives will be nominated by the Student Unions
Employee/Student representation shall be as follows;
NATFHE
UNISON
Senior Management Group
Student Union
Total
3
3
1
1
8
Ex-officio. Representatives of the Risk Management Department.
All committee members shall be required, as a condition of membership, to
undertake training as per the University Safety Management System, ARU-RMDSMS13, appendix 6.
5.
Officials.
The Chairperson shall be the member of the Vice Chancellors Office with the
responsibility for Health and Safety.
The Vice-Chairperson shall be elected from members of the committee.
The Secretary & Clerk will appoint the committee Secretary.
6.
Quorum.
The quorum shall be three management and three employee/student
representatives.
7.
Record of Attendance.
The names of members attending shall be recorded in the Minutes and every
member attending shall sign the Attendance Sheet provided for that purpose.
Attendance at meetings shall be monitored by the Chair and in the event of
non attendance write to the delegate requesting clarification of their reason
for non attendance or failure to arrange suitable replacement.
8.
Attendance of Specialists.
Subject to agreement, and provided the Secretary is notified in advance,
specialists may be invited to attend meetings to advise on particular matters.
9.
Observers.
Any member of staff, not being a member of the University Health and Safety
Committee, may attend meetings of the Committee. Such an observer does
not have a general right of audience or the right to vote but may address the
Committee or its Sub-committee by consent, and providing the item has
already been taken up through the appropriate channels. (E.g. through line
managers etc.)
10.
(a)
Procedures.
The Committee will meet once per semester or more frequently where
circumstances warrant it. A yearly programme of dates will be prepared,
agreed and circulated in advance
(b)
Facilities will be given to employee representatives to meet prior to the full
Committee upon request
(c)
Agenda items giving adequate written details are to be submitted to the
Secretary at least ten working days prior to the next meeting
(d)
Agenda and related papers will be sent to members at least five clear working
days before each meeting
(e)
Minutes of the proceedings of each meeting shall be circulated to all members
of the Committee within ten working days after each meeting. Copies of the
minutes shall be available for inspection on the Intranet.
(f)
Matters brought to the attention of the Committee by Safety Representatives
shall normally already have been taken up with local management.
(g)
The Chair, or any three members of the committee may request a special
meeting of the committee, provided the request is in writing and the specific
reason for the meeting is given.
(h)
The Committee may establish Sub-Committees of the Committee as
necessary.
(i)
All members of the committee will be released from their normal duties to
attend meetings of the committee. Travelling expenses will be paid in
accordance with the University travelling and subsistence policy.
(j)
A copy of the minutes will be sent to the Board of Governors.