QUESTIONS FROM MEETING #4:
1.
In the current financial situation of AISD, does it still make sense to use bond funds rather than
M&O for technology (other than the facility)? While it is feasible to pay for technology out of
M&O, and that is an option the board could consider, it would require Board approval.
Administration would not recommend it.
2. Request for cost comparison of Co-location vs. Data Center Build and Lease vs. Purchase servers.
Estimated costs for datacenter refresh vs. colocation:
Datacenter Refresh



Construction - $2.2m
Equipment (Network, Servers) - $1.3m
Total - $3.5m
Colocation
 Facility Costs (3yr. Contract) - $1.5m
 Equipment (Network, Servers) - $1.3m
 Bandwidth - Additional costs (Dark vs. Lease)
**For colocation, bandwidth costs depend on the location of the facility.
 If close enough, could do leased dark
1. Approximately $500K construction
2. Approximately $5K /mo.
 Lease from Colo facility
1. Approximately $11 per mbps
 1GB connection - $11,000 /mo.
Estimated costs for lease vs purchase of $1.5m in Equipment
Purchase with 5yr warranty
 Equipment - $1.5m upfront
 Consider refresh in 5yrs
Lease Option 1: Fair Market Value Lease (4yr)
 Equipment - $36,075 /mo.
 Total - $1,731,600
 End of lease option to purchase equipment at the then FMV
 OR extend existing lease
 OR return equipment
Lease Option 2: Finance/Flex Lease (4yr)
 Equipment - $37,035 /mo.


Total - $1,777,680
End of lease option for $1 buyout
3. How does Allen ISD compare to other districts with regard to technology?
McKinney ISD
 Types of devices - (Mac & Windows Laptops/desktops, iPads)
 Supports Bring your own device (B.Y.O.D.)
 1:1 at High Schools - (Freshman receive Macbook Air)
 1:2 at remaining Campuses - (1 device for every 2 students)
 Typical Classroom:
 Smartboard or Interactive Projector
 Document Cameras
 Enhanced audio
**Still collecting data from other districts
4. Can you share how much technology from carts/rooms we have per campus? By campus? See
posted report “AISD Computers”
5. The technology plan calls for twelve drops per room; What do rooms have currently?
Login/load times on EagleNet can be frustrating. See posted report “AISD Computers”
6. How is security handled in all existing and newly planned buildings on a campus?
Our security plan includes multiple layers of security including, but not limited to video
surveillance cameras, controlled access with video intercom systems, electronic access
controlled doors, and visitor management procedures and programs. The planned addition of
security vestibules, open door contacts which will alert when a door is opened and intrusion
alarms will provide added layers of safety and security.
Every campus reviews its Emergency Response Plan yearly and modifies the plan as necessary.
Allen ISD and every campus takes an all hazards approach to emergency management and every
campus conducts emergency drills every year on those possible hazardous scenarios. The
proposed upgraded emergency radio system will provide improved emergency communications
with first responders and district officials and the emergency notification system and the
panic/Silent alarm buttons in the classroom provide additional layers of safety and security.
7. If cameras are not constantly monitored, how do they keep kids safer? “Evidentiary” not
“preventive.”
In most school districts, video surveillance cameras are considered a passive security device in
that they record activities and are played back at certain intervals or during an investigation of
an incident. Our system is primarily a passive system because not all of our cameras can
possibly be monitored at any given time. However, we have a 24/7/365 monitoring station
where a Security Monitor is monitoring entrances to all campus and monitors all exterior
cameras to the high school during the school day as well as randomly checking various camera
layouts throughout the district. In the evening when all activity has ended, cameras are
programmed to record when motion is detected. When motion is detected, the camera will
appear on the monitors in the monitoring station. When appropriate, Security Monitors will call
for an appropriate response (usually the Allen Police Department). The Security Monitors also
monitor the access control system; program requested door lock and unlock schedules by
campuses; assist campuses with camera footage; lockdowns; emergency drills; granting door
access; and coordinate repairs for camera and access control systems. Most believe that video
surveillance cameras have a deterrent effect on bad or criminal behavior. However, while the
deterrent effect of cameras on campuses cannot be measured quantitatively, our principals
support the use of cameras on our campuses and believe that they are an important tool and an
added layer of security for our kids.
8. Is there a priority list of the elementary schools that need renovation? What is the current
schedule of renovation? Elementary schools in the rotation schedule are: Story, Vaughan, Kerr,
Bolin and Marion.