Canaveral Council of Technical Societies (CCTS)
Draft Minutes of the 585th Executive Board Meeting
*Wednesday, April 11, 14 2012
CCTS Board Room at 5:30 P.M.
Cape Royal Office Bldg., Suite 401
1980 N. Atlantic Ave., Cocoa Beach, FL 32931
CCTS Office Telephone:
CCTS Fax Number:
CCTS Office E-mail Address:
CCTS Internet Home Page:
-Attendance:
Dave Fleming
J. P. (Andy) Anderson
* Joe Brown
Jenissa Garcia
*Ted Hartselle
Jim Johnson
*Rich Kiefer
*Bob Klosterman
Bill Macdonald
Steve Schneider
Laura Seward
Bob Shaw
Jill Stirling
(321) 868-1623
(321) 868-1623
cctsoff@bellsouth.net
http://www.CCTSonline.org
Chairman
AFCEA (Armed Forces Communications and Electronics
Association)
AACEI (Association for the Advancement of Cost Engineering
International)
SCHFES (Space Coast Human Factors and Ergonomics
Society) (by telephone call in)
AIChE (American Institute of Chemical Engineers)
NAL (NASA Alumni League) (by telephone call in)
INCOSE (International Council on Systems Engineering)
Arrived 6:05 PM)
Visitor
AIAA (American Institute of Aeronautics and Astronautics)
(by telephone call in)
PMI SCC (Project Management Institute – Space Coast
Chapter)
NSSFL (National Space Society Florida)
Vice Chairman, ASCE (American Society of Civil Engineers)
WIA (Women in Aerospace)
1.0 Introductions – Chairman Dave Fleming
A quorum was present and Dave Fleming called the meeting to order at 5:30 P.M.
2.0 Vice Chairman’s Report - Robert Shaw
Bob Shaw said he is still trying to contact inactive societies, primarily the Florida
Engineering Society (FES), and get them to become active.
He recommended that we try to make the use of the office more attractive to our member
societies. One way would be to offer Wi-Fi in the office. Considerable discussion
ensued – primarily there was a concern for security. It was agreed that it would be
looked into and a report made at the next meeting.
Jessica Garcia suggested that another thing to make the office more attractive is to post
pictures of the room and features available to users on the website.
3.0 Secretary’s Report – William Macdonald
3.1. The draft minutes of the March meeting had been e-mailed out and hard copies were
passed out and comments requested. There being no comments or further discussion,
Ted Hartselle made motion to accept the minutes, Joe Brown seconded, all approved, and
the minutes were accepted.
4.0 Treasurer’s Report – Rich Kiefer
4.1. The Treasurer’s Report was delayed waiting for Rich Kiefer’s arrival and was
addressed after Item 7.4. Membership.
*4.2 There is a pending balance of $3,082.64. The minimum amount in investments is
$119,853.77. We are approximately $2,100 ahead. There are two checks outstanding but
accounted for.
4.3. The Science and Math teacher award is pending.
4.4. Jim Johnson asked for a copy of the budget sheet so he would have the format for
the next budget preparation.
Joe Brown made a motion to receive the Treasurer’s report, Andy Anderson seconded,
and all approved.
5.0 Society Announcements – ALL
5.1. Society representatives present gave a summary of their Societies’ activities and
scheduled future activities. Dave Fleming reminded Society representatives present to be
sure to submit their activities for the coming month as early as possible so they could be
added to the CCTS events calendar.
6.0 Old Business – All
No report.
7.0 Committee Reports
7.1 By-Laws – TBD
No Report
7.2 Publicity (includes Display Board) – TBD
Andy will visit storage to see if he could find a resolution graphic of CCTS
emblem. (Note: He was able to find a good graphic in storage.)
7.3 Outreach Education, Projects – Dr. Jim Johnson
We received a thank you letter from Brevard’s Schools Foundation for our $250
donation for Space Week. There was a discussion about posting such letters on
our website.
7.4 Membership
7.4.1. Contacts with Societies Discussion: Jill Stirling said she was working the
list of inactive societies. She will draft a letter for Dave Fleming’s signature to
send them in hopes that a more formal contact may have better results. She asked
about taking the responsibility for contacting FES from Bob Shaw. He welcomed
her involvement and also recommended she contact the local organization of the
Design-Build Association and would send her contact information for them.
*7.4.2. Ted Hartselle said he has recently been active with the Space Coast
Technical Network and they may wish to join. This was discussed and it was
agreed that they would be welcome as an associate member if they are not eligible
for regular membership.
*7.4.3. Jenissa Garcia said SCHFES discussed membership in CCTS by
telephone that date and were preparing to submit their membership application.
7.5 Long Range Planning and Goals
7.5.1. Discussion of Robotics event: Dave Fleming will call another planning
meeting 2 weeks from this date. They need to make coordination for venues in
May while schools are still in session
7.6 Conference and Seminars – ALL
No discussion
7.7 Awards – Bill Macdonald
7.7.1. Excellence in Science Awards: Bill Macdonald said the first 10 award
*presentations are pending shortly. Presenters have been designated and will be
given the medallions, letters and scripts. The next awards will be given after the
next CCTS Board meeting. Distributions of medallions, letters and scripts will be
given to presenters after this meeting.
7.8 Management and Budget – Dr. Jim Johnson
Jim Johnson asked for Dave Fleming’s budget input again. He has received Andy
Anderson’s input. He will have a draft budget at the May meeting that needs to
be approved in June meeting and goes into effect in July.
7.9 New Projects: None
8.0 Special Committee Reports
8.1 Computer/Web Site -- Dr. Al Koller (Absent)
Dave Fleming said he will have the conference room picture to be posted on the
website.
8.2 Orientation – TBD
No report.
8.3 Historian – Bill Macdonald
No report
8.4 Engineers Week Banquet – TBD
Closed out for the year and we made money. Bob Shaw recommended need to
schedule a venue as soon as possible. Dave Fleming concurred. We do need to
make sure it has wheel chair access this time.
*8.5 Hospitality – TBD
No report.
*8.6 Investments – Dick Russell (Absent)
No report.
*8.7 Condo – Dick Russell (Absent)
No report.
*8.8 Office – J. P. Anderson
Clock needs to be reset. The front door needs work on lock and we need to
confirm key holders. A suggestion was made to use a key code lock. However,
there was some concern for security problems. Dave Fleming requested a main
building key.
*8.9 Grants – Ted Hartselle
Jim Johnson recommended we seek grants to support the Robotics events.
9.0 New Business:
9.1. Nominations Committee: Jim Johnson stated that the chairman appoints the
nominating committee and it usually consists of the past three past chairmen. The main
*concern stated was to find a new local Secretary.
9.2. Space Congress Trademark: Andy Anderson gave Dave Fleming a letter
concerning retaining the Space Congress Trademark that stated a deadline of April 25th
and required payment of $1,150 to the original law firm that was used to establish the
Trademark. Joe Brown made a motion to set aside money to retain the trademark, Jim
Johnson seconded, and all approved. This discussion continued. The primary concern
was that if the Trademark is not retained it could be misused and that could reflect on
CCTS. Dave Fleming requested the Board’s approval to actually pursue retaining the
Trademark. Bob Shaw made a motion to actually pursue retaining the Trademark, Joe
Brown seconded and all approved.
10.0 Adjournment
There being no further discussion, Joe Brown made a motion to adjourn, Jill Stirling
seconded, and all approved. The meeting stood adjourned at approximately 6:48 PM.
NOTE: The Next Meeting of the CCTS Executive Board is scheduled for May 9, 2012 at 5:30
PM.