NTAC COMMITTEE MEETING AGENDA
PM at Berni’s Farm, Perth
AGENDA ITEMS
NOTES
Attendance
Executive Committee
Berni Einoder
Wayne Chilcott
Rachel Vermey
Tony Gray
President
Vice President
Secretary
Treasurer
Committee
Randall Chilcott
Sandra Chilcott
Ben Davies
Scott Headlam
Sam Murdoch
Kathy Petrovsky (Patron)
Irina Petrovsky
Ben Bentley
Gavin Stebbeings
Robert Tilley
Marcus Vermey
Ben Thiessen
Nicki Wicks
Apologies
Minutes of last committee
meeting (as attached)
Minutes of AGM (as
attached)
Correspondence
Inwards:
Donation from Ray Tilley
Membership enquiry from Kym Fitzpatrick 18 January 2015
Membership enquiry from Brian Roberts 1 January 2015
Request to suspend membership by Josie Tilley whilst studying interstate
BLC minutes and agenda
Outwards:
Letter to Ray Tilley’s thanking for donation
Forwarded email from Ben Lomand Management Committee
Reply to membership enquiry from Kym Fitzpatrick
Reply to membership enquiry from Brian Roberts
Reply to Josie Tilley confirming she could suspend her membership
Treasurer
BLC & Ski Tow update
Membership
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Update
What do we want to specifically ask BLC to look at
- warning signs as well as fencing and or marking of creeks/dams
- state of walk ways
- signage on the mountain
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Lodge
Annual Dinner –number and costing
2015 membership subscription rates and insurance levy
When subscription and insurance levy invoices will go out
Debentures and bank loan
Future expenses and when they fall due
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People who have each of the different memberships so we have
accurate numbers
List of new members to ensure Nicki and Tony have the same
details
Operating conditions and whether we need to investigate
whether we need a peppercorn membership like Rovers? Should
investigations be made to determine if change to rules is required
to allow
Membership initiative for 2015 - joining fee or not for new
members in 2015?
Current membership form and adequacy
Need to arrange delivery of gas – when, who to organise
Need to arrange delivery of diesel – when, who to organise
Need to arrange delivery of petrol– when, who to organise
Flue clean– when, who to organise
Fire maintenance – what is needed and when and who is to
organise it? Smoke alarms? Replacement of batteries.
Review of first kit and replace/add any items considered
necessary
Purchase of NTAC torches and replacement batteries- who to
organise
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Lodge security: Key register, who has keys and to what, who
needs or should have a key? Should locks be changed and new
keys issued? Who to organise?
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Plumping update – what has been done, what still needs doing,
what is achievable before winter
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Electrical update – generators and review of electrical equipment
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Ranking urgency of different maintenance required (identifying
tasks we may need to pay to get fixed) and funding
o Plumping relocation
o Window seals
o Waterproofing rest of exterior – need scaffolding
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Working Bees
Fixing gaps in roof and under eaves
Repairing the bricks that are missing
Making more child safe – door to cleaning cupboard, fan
and chemicals in dry room
Others?
List of work bee priorities, e.g. Sealing of windows and drafts, external
sealant on walls … and targets for each working bee.
Firewood – where will we source timber from? Base of mountain and if so
how to get permission, any nearby farmers?, Bernie’s property, buy logs
in?
Working bee leaders ? Can we ask people to take ownership of any
maintenance duties or specific task identified by the committee or ask
each Committee member to help run a work bee?
Set work bee dates:
Resources for working bees, tools, funds? Who to organise and who is to
pay?
Working bee levy: what should be charged and when? Financial
considerations: A) cost of petrol for southern members is more than the
levy and B) what is levy raising
Fundraising activities
Southern Fundraisers:
Sausage sizzle at Clenentt’s Mitre 10, Kingston
Cocktail party in the South
Steve has offered a gig with his band
Northern Fundraisers:
NTAC Calendar
Fundraising dates, work bee dates, cut off dates for members only
bookings
Email newsletters
Anything you would like included in next newsletter?
Website
Ability for committee members to make updates?
Add information for groups.
Photos.
Information targeting school groups to website
Facebook
Private Facebook and public Facebook who will make posts?
DL flyer promoting NTAC
Was the idea liked? What information should be included? Who to
organise? Scope of distribution?
Webcam
How worked last season
Improvements and or modifications needed ... was a timer attached to cut
off power to power pack to reduce draining batteries overnight
Accommodation
How much does it cost to operate each weekend in winter?
Fees for staying on the mountain in 2015
Day rate
Weekend rate adult member
Weekend rate child member
Weekend rate adult non member
Weekend rate child non member
Saturday rate adult member
Saturday rate child member
Saturday rate adult non member
Saturday rate child non member
Week night rate adult member
Week night rate child member
Week night rate adult non member
Week night rate child non member
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Early booking incentives or late booking fee?
Cancellation fees for accommodation bookings
Midweek accommodation offer to members when groups are
booked
 Upfront payment for external bookings
School rates?
Contacting schools and providing with information about NTAC? Who
will follow up?
Booking system
Changes proposed?
 Early booking incentives or late booking fee?
 Cancellation fees for accommodation bookings
 Midweek accommodation offer to members when groups are
booked
 Upfront payment for external bookings
Information package
Information on how to turn on and off gas, water, hot water and
generators
Time table of when generators can typically be expected to operate, so
clear expectations yet reasonable approach eg at work bees when need
power for tools, dry paint, carpet cleaning, etc
New Business
Next Meeting
Meeting Closed
Date
Time
Venue