Yearend Checklist FY 13N
All Grade Levels
DT Record – create DT record (District Testing Yearend Record)
DN District Organization General Information
DL Grade Schedule
Acceleration – create (FB) record for accelerated students
HQPD – check with fiscal department
Discipline – (GD)
Gifted (GG) - screened, assessed, identified, served and gifted program codes
Special Ed – (GE) Important Dates
Program Codes (GQ) – athletics, title I, extra-curricular, special education, gifted, intervention
Student Courses (GN) – all students who entered after count week should be scheduled into courses
Courses Master (CN) - April Release – ability to exclude sections for courses
Yearend w/d – if not coming back to DISTRICT next year w/d with last day of school – has to be last day of school, not day
after for EMIS). Note: PowerSchool users – use date after the last day of school on Transfer Info screen.
- Open –enrolled out 12th grade who are graduating. Resident district should w/d with a 41 reason. Use resident
district last day of school.
- JVSD’s should w/d 12th graders with a 99 if they are graduating…a 41 if they are not returning. Use JVS district last
day of school.
- ESC should w/d PreSchool students who are moving to KG.
- Non K-12 Schools – 41 w/d as of last day of school – students in district’s highest grade. (Ex. K-8 Community School
would w/d all 8th graders as of last day.)
Review all data submission requirement reports – meet the measures
Resolve all Level I fatal errors and check warning errors, missing and excluded errors
Resolve all Level II fatal errors and check warning errors
HS Checklist
OTELA (GF)– Load OTELA spring 2013 results and create records for non-tested students
Load OGT (GX) Summer 2012; Fall 2012; Spring 2013
Load OGT(GX) Alt Assessment Spring 2013
OGT (GX) – list of non-tested students – create records
OGT (GX) - list of exempted – create (FE) record for each student who is exempted due to IEP
(GU) and (GY) Assessments if applicable for your district
Graduates – load diploma information (diploma date and diploma type)
Graduation – check “social” graduates – next grade should be 23. No diploma date or w/d date
Graduation – did not pass OGT – no diploma date next grade 13, no w/d date
PSEO – make sure courses are listed in CN Course Master and not just in History
CTE Program of Concentration - (FN) record element
Elem/Middle Checklist
OTELA (GF)– Load OTELA Spring 2013 results and create records for non-tested students
Load OAA (GA) – Fall 3rd Grade Reading
Load OAA (GA) – Spring 2013 – arrives around June 15/16
Load OAA (GA)- Alt Assessments Spring 2013
OAA (GA) – list of non-tested students – create records
PreSchool Checklist
ECO (GM) – can be loaded if district provides excel file
ASQ (GS) – can be loaded
GGG (GB) – can be loaded
Call MRDD and/or Head Start for results – that you educate or own unit
Electronic Building
Withdraw all seniors that are graduating elsewhere – last day of your school year – reason 41. Note: PowerSchool users –
use date after the last day of school on Transfer Info screen.
FA Assessments – add accordingly for any school age students that your district reports.
ASQ (GS) – can be loaded
GGG (GB) – can be loaded
Call MRDD and/or Head Start for results