Rock Hill School ESE Department
SECONDARY Special Education Referral Procedures 9-2014
Procedures, forms, and data collection documents can be found at
http://www.rock-hill.k12.sc.us/exceptionalstudenteducation/childfind.aspx
“We think we have a child with a disability.”
School Referral Procedures (6-12)
When a student’s teacher or instructional team
feels that more support or intervention is
necessary, the school should involve the student
in the school’s RTI process or initiate student
support meetings using the Team Request for
Support and Problem-solving Intervention
Process packet (pages 1-6). This packet is
completed by the referring student team, and
NOT a guidance counselor.
page 1-4 – complete all pages and questions
page 5 - detail interventions and results that
have been implemented by teachers or other
staff prior to the request for support and
problem-solving
page 6 - complete this page
This completed Team Request for Support
Request and Problem-solving Packet is sent to
the grade-level counselor. The counselor will
review the packet and put together an RTI
problem-solving/intervention team and set up
Meeting 1. This Intervention team must meet
AT LEAST 3 times. Meeting forms are
provided to guide the team through the RTI
process.
Meeting 1 - At the first meeting, the packet is
reviewed and the RTI/Student Intervention Team
Conference Form must be completed, including
interventions developed for implementation in
the classroom and school. Documentation of the
interventions is required and should be recorded
on the RTI/Student Intervention Record or some
other defined data recording record. Data must
be collected to show the effectiveness or
ineffectiveness of each intervention
implemented.
Parent Request Procedures
When a parent requests an evaluation, that
request must be communicated to the student’s
guidance counselor.
 The request can be verbal or in writing
(any format) and can be directed to a
teacher, therapist, administrator or other
school personnel.
The student’s RTI/SIT Chairperson/designee
meets with the parent to:
 Complete question 1 on page 1 of the
Comprehensive Student Review Packet
Cover
 Gather copies of any documents provided
by the parents (i.e., medical reports,
evaluations, prescriptions)
 Complete social history with the parents
 Provide the parents with a copy of ESE
Parental Rights Booklet
The parent should be given an explanation of
the school’s intervention/RTI process, and
asked if they would choose to have their child
participate in the RTI process rather than go
ahead with the evaluation at this time.
If the student has not been receiving
interventions, the data collected will be
present level of functioning. Interventions
should be initiated during the referral process
and data included in the ERCC Meeting.
Meeting 2 – The team will review and record
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Rock Hill School ESE Department
SECONDARY Special Education Referral Procedures 9-2014
Procedures, forms, and data collection documents can be found at
http://www.rock-hill.k12.sc.us/exceptionalstudenteducation/childfind.aspx
results of interventions on the RTI/Student
Intervention Team Follow-up Meeting Form, as
well as recording the next action the team plans
to take. Actions available to the team are
defined on the Follow-up Meeting Form. Please
note that the team can begin to request
screenings at this second meeting. Those
screening include hearing, vision, speech, and
medical/social history. Other screenings may
also be requested, based on individual student
need. The results of these screenings should be
discusses and considered at subsequent
meetings.
Meeting 3 and subsequent meetings – The
team will continue to use the RTI/Student
Intervention Team Follow-up Meeting Form, to
review and record intervention results, request
additional information and screenings, and to
record team decisions. Meeting 3 IS NOT the
ERCC Meeting.
Sustained and continued lack of progress or
achievement and other data collected during the
RTI/ School-based Support and Intervention
Process may indicate a specific area of
disability.
If the team wants to consider a referral for
evaluation, the student’s RTI/SIT Chairperson
Developing oversees the development of a Student Review
the Review Packet using the Comprehensive Student Review
Packet
Packet Cover (pages 1-2) as a guide. The packet
is considered complete when Questions 1 and 2
have been answered and all REQUIRED and
ADDITIONAL supporting attachments,
including required intervention data are
collected and attached. (See list on page 2 of
Packet Cover)
Step 1
If the parent chooses to go forward with the
request for evaluation, the student’s RTI/SIT
Chairperson oversees the development of a
Student Review Packet using the
Comprehensive Student Review Packet Cover
(page 1-2) as a guide. All REQUIRED and
any ADDITIONAL supporting attachments
defined on page 2 must be collected and/or
completed in a timely manner – generally, no
more than 2 weeks.
If the student has not been receiving
interventions, the data collected will be
present level of functioning. Interventions
should be initiated during the referral process
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Rock Hill School ESE Department
SECONDARY Special Education Referral Procedures 9-2014
Procedures, forms, and data collection documents can be found at
http://www.rock-hill.k12.sc.us/exceptionalstudenteducation/childfind.aspx
and data included in the ERCC Meeting.
Step 2
Planning
an ERCC
Meeting
The completed Comprehensive Student Review
Packet is sent to the School Psychologist for a
compliance check and data review for evidence
of suspected area of disability prior to the ERCC
Meeting. If speech is the leading concern, the
Review Packet is sent to the Speech Language
Pathologist (SLP).
The completed Comprehensive Student Review
Packet is sent to the School Psychologist for a
compliance check and data review for
evidence of suspected area of disability prior
to the ERCC Meeting. If speech is the leading
concern, the Review Packet is sent to the
Speech Language Pathologist (SLP).
The Packet is returned to the RTI Coordinator
with Review Results
OUTCOME: 1 or 2 or 3
1. Items missing, incomplete
2. Insufficient data to consider referral.
Revise interventions to include…
3. Schedule a meeting to consider referral
(ERCC Meeting)
The Packet is returned to the student’s
RTI/SIT Chairperson with Review Results
OUTCOME: 1 or 3
1. Items missing, incomplete
2. Insufficient data to consider referral.
Revise interventions to include…
3. Schedule a meeting to consider referral
(ERCC Meeting)
If items are missing, incomplete, insufficient or
interventions will continue, the RTI Team can
resubmit after corrective actions or interventions
are completed.
If items are missing or incomplete, corrections
will be done in a timely manner.
If an ERCC Meeting is recommended, the
scheduling of the ERCC meeting is the
responsibility of the student’s RTI/SIT
Chairperson.
If an ERCC Meeting is recommended, the
scheduling of the ERCC meeting is the
responsibility of the student’s RTI/SIT
Chairperson/designee.
The school psychologist/SLP must attend the
student’s ERCC Meeting and should be
immediately informed of the meeting date.
The school psychologist/SLP must attend the
student’s ERCC Meeting and should be
immediately informed of the meeting date.
The school psychologist/SLP must start a
program for the student in ENRICH and
generate a Meeting Notice for the ERCC
Meeting.
The school psychologist/SLP must start a
program for the student in ENRICH and
generate a Meeting Notice for the ERCC
Meeting.
It is required that a Meeting Notice be sent to the It is required that a Meeting Notice be sent to
parents, but the parents do not have to attend the the parents, but the parents do not have to
ERCC meeting.
attend the ERCC meeting.
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Rock Hill School ESE Department
SECONDARY Special Education Referral Procedures 9-2014
Procedures, forms, and data collection documents can be found at
http://www.rock-hill.k12.sc.us/exceptionalstudenteducation/childfind.aspx
Evaluation Review/Compliance Check (ERCC)
Meeting is held and includes the school
psychologist/SLP.
Evaluation Review/Compliance Check
(ERCC) Meeting is held and includes the
school psychologist/SLP.
The Comprehensive Student Review Packet is
reviewed and an outcome determined.
OUTCOME: 1 or 2 or 3
1. Continue interventions, or
2. Evaluation is warranted, or
3. Evaluation is NOT warranted/Declined
The Comprehensive Student Review Packet
and parent request for evaluation is reviewed
and an outcome determined.
OUTCOME: 2 or 3
1. Continue interventions, or
2. Evaluation is warranted, or
3. Evaluation is NOT warranted/Declined
If an evaluation is warranted, the School
Psych/SLP completes Referral for SpEd in
ENRICH and everyone signs the Referral
Signature Page.
If an evaluation is warranted, the School
Psych/SLP completes Referral for SpEd in
ENRICH and everyone signs the Referral
Signature Page.
NOTE: This IS NOT the Permission to
Evaluate.
NOTE: This IS NOT the Permission to
Evaluate.
Prior Written Notice (PWN) will be completed
for all ERCC Meetings, regardless of the
outcome and a copy given/sent to the parent.
Prior Written Notice (PWN) will be completed
for all ERCC Meetings, regardless of the
outcome and a copy given/sent to the parent.
The following items are collected and sent to
Mary Van Lieu, ESE Dept. at the FLEX
Center:
- Comprehensive Student Review Packet and
Cover Pages,
- Special Education Referral Signature Page
- Meeting Notice Signature Page
The following items are collected and sent to
Mary Van Lieu, ESE Dept. at the FLEX
Center:
- Comprehensive Student Review Packet and
Cover Pages,
- Special Education Referral Signature Page
- Meeting Notice Signature Page
Step 4
Parent
Consent
If the outcome of the ERCC Meeting is to
evaluate, the School Psych/SLP Therapist
obtains parent signature on the Evaluation
Consent Form and the parents are given a copy
of the ESE Parental Rights Booklet.
If the outcome of the ERCC Meeting is to
evaluate, the School Psych/SLP Therapist
obtains parent signature on the Evaluation
Consent Form.
Step 5
Evaluation
Once parent signature on the Evaluation Consent Once parent signature on the Evaluation
Form is obtained, the evaluation is completed
Consent Form is obtained, the evaluation is
within 60 calendar days
completed within 60 calendar days
Step 3
The ERCC
Meeting
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Rock Hill School ESE Department
SECONDARY Special Education Referral Procedures 9-2014
Procedures, forms, and data collection documents can be found at
http://www.rock-hill.k12.sc.us/exceptionalstudenteducation/childfind.aspx
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