Holy Trinity
Church of England School Association
htsa_yeovil@hotmail.co.uk
Lime Tree Avenue
Yeovil
Somerset
BA20 2PW
01935 472902
MINUTES OF HOLY TRINITY SCHOOL ASSOCIATION
COMMITTEE MEETING
MONDAY 9th NOVEMBER 2015
MINUTES
Present:
Teresa Wheeler (TW), Claire Dodge (CD), Lauren Langdon (LL),
Karen Buckley (KB), Claire Shucksmith (CS), Joe Kirton-Darling (JKD), Ian
Harris (IH), Jaqui Jutson (JJ), Claire Haywood (CH), Sarah Cooley (SC), Louise
Field-Rowe (LFR), Daniella Tompkins (DT),
1.
Apologies
Received from Kevin Jutson (KJ), Adam Beauford (AB), Jo Veryard (JV), Karen
Annetts (KA), Carol Plewes (CP),
2.
Minutes of last meeting
Previous minutes distributed. Minutes approved.
3. Chairman’s report
CD opened the meeting informing Committee members on the success of the Strictly
Dancing event held on Friday 6th November. It was very well attended and the numbers
were perfect for the size of the hall.
4. Head Teacher’s Report
TW has received some bank statements for the HTSA and wanted to point out the
Virgin money/Just giving deposits from Mr Dyke’s kind donation from the Marathon.
TW also presented a cheque received from Easy fundraising for £85.01. It was
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discussed at last meeting that online Holy Trinity had a balance of approximately £200.
The school Bursar is happy to clarify the position with easy fundraising.
After discussion the Committee agreed that all fund raising records for this year for
HTSA and the new roof to be transparent. This will enable TW to report on a termly
basis to the parents how much has been raised to date towards the Roof fund. The
school has an obligation to pay £4,500 this year and the total value is £30,000. JJ to
keep a track of fundraising split.
5. Treasurer’s Report
Please see attached Treasurer’s report.
Balance at start of September 2015 £5,635.17
Incomings since September 2015 £633.07 (2 x cake sales, harvest and Queen’s jubilee
celebrations)
Outgoings since September 2015 £0
Balance as at 9th November 2015 £6,268.24
6. Feedback from previous events
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a) Cake sale
Once again the cake sale went well. At the last meeting it was agreed that the next few
cake sales would be run by the lower, middle and upper school. The dates agreed are as
follows. TW will arrange for a letter to go out to parents.

Monday 25th January – Upper school

Tuesday 15th March – Middle school

Thursday 12th May – Lower school
b) Strictly come dancing
This event was well attended. Approximately 120 tickets were sold sold. It was very
enjoyable and the Dance teacher was brilliant.
7. Upcoming Events
a)
Blue bags 19th November.
The letter to parents and blue bag has been sent out to parents.

b)
Christmas Bazaar – 28th November 2.30-5pm

KB stated that the hall will be ready from 10am, and the Pre-School
room from 1pm. Volunteers are required from 10am at school to help
move tables and transfer cake donations to the church

KB will be booking the 2016 Bazaar with the Church very soon.

DT has kindly offered to run the grotto. KB has started to get grotto
prizes. TW has an action to arrange for some year 6 elves

Providing all forms are filled out then there will be enough stall holders

A letter will go out to parents asking for donations of cakes on the
Friday before. CD has an action to sort a Bookers shopping list with KB.
TW suggested that any left-over mince pies can be used for school
music event on the 2nd December.
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
Volunteers are required to help run the event. CH & DT have offered
to run the kitchen. CS & LL will run the cake stall. JJ will be on the
entrance desk.

Christmas Craft Competition for the children – “make a Christmas
character out of a toilet roll tube”. A prize will be given for KS1 & KS2.
KB/CD have an action to send a letter out.

Advertising – Please can everyone promote the event. CD has emailed
the poster out to the Committee.

SC has kindly offered to organise a “Santa’s in the Chimney” game

KB will research into arranging a Lolly game and reindeer food craft
activity

KB asked for suggestions on who could open the event. CH suggested a
mascot character as they will recognisable to the children.
c)
Christmas Productions, hampers, letters for food donations

The draw tickets have been purchased. CD reported that 23 letters
have been sent to local businesses requesting donations. There will be
3 hampers made for the raffle at each day’s production.
8. AOB
a)
Beetle drive date

b)
Yeovil Half Marathon – 20th March 2016

c)
CD to ask Simon Annetts more info about drinks station
Disco – 26th February

d)
TW to check Mr Rodds availability
TW needs to see copy of DBS. LFR to arrange
Year 6 School leavers books

KA has requested via CD that the request for photos letter be sent
earlier than usual (i.e after Christmas). TW would like to continue
sending out letters March/April time.
TW has taken an action to
investigate keeping copies of the school photographers reception
photographs on file in readiness for 7 years time
e)
Rainbow badges
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
TW has explained at previous meetings that instead of the School
Council there are Community time meetings. The school has purchased
coloured star badges in rainbow colours for the children to have for
attending. TW asked if the £534.60 cost could be funded by the HTSA.
All members present agreed.
9. Date of next meeting
The next meeting will be held on Monday 11th January 2016 at 7pm, in TW’s office.
Minutes complied by:
Minutes approved by:
L Langdon
C Dodge
Recording Secretary
Chairperson
Holy Trinity School Association
Holy Trinity School Association
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