RNHC/710/2
RNRMRS
Bickleigh Barracks
Bickleigh
PLYMOUTH
Devon
PL6 7AJ
See Distribution
9th Dec 2013
BSC Mtg – Mon 9 Dec 2013
Present:
Apologies
Mrs R Guy
CSgt M Wilkins RM
Miss K McGowan
Mr R Guy
Mr S Carpenter
Mrs N Delaney
Miss C English
Mrs C Hooper
Mr P Duley
Mrs S Thompson
Chair-person
Vice Chair-person
Yard Manager
Business Manager
Livery Rep
Membership Sec
Pony Club and Safeguarding
Yard Manager
Secretary
Events Rep
Items:
(a)
1. Opening
Remarks
Discussions and Decisions:
(b)
1. The New Chair-person Mrs R Guy welcomed everybody and
thanked them for coming. Introducing three new Committee Members
Mr S Carpenter, Miss C English, Mr R Guy
2. Minutes
of Previous
Meeting
1. Everyone present agreed that the last minutes were a true and
accurate record.
3.
Chairmans
Report
1. No Formal Agenda was set for the meeting. The first meeting was
a chance for new and existing committee members to meet and have
introductions. Matters Arising could be discussed as required. No
Reports were forthcoming.
2. Informal introductions made.
3. Thanks to the Managers, Staff and all the club supporters.
4. Rocky – a popular, hard working pony, is currently unwell, but is
responding well to treatment. Attempts to contact Rocky’s owner are
being made as the vets fees are mounting and decisions about the
pony will need to be made in due course
1
Actions:
(c)
Further discussions were held reference the need to secure more
liveries, suitable loan horses and ponies. Mrs R Guy, CSgt M Wilkins
RM and Miss K McGowan commented on the need to rigorously test
all future horses and ponies for suitability and viability.
Managers
5. Fencing – Roxanne to meet with Michelle.
6. Roof – A ‘lid’ for the school is required to ensure the use of a great
asset. The business plan has been approved by the Managing
Trustee, initial positive contact with Armed Forces Community
Covenant w.r.t. funding, discussion over planning indicate there
should be no problems other than the £5000 cost, A Project Manager
is still required (advertised on the web-site) – on-going
7. TVC training - is an on-going success with 6 students at present.
Ideally the Club needs to attract 15 students annually to cover costs
and allow for natural wastage.
All present discussed ideas for enhancing the TVC take-up including
the opportunities to open educational training up to Sixth Form,
Tamar Valley Consortium and via Road Shows.
Claire English suggested Stable Management Course Kate
McGowan confirmed a course is to start January 2014 – Claire
English raised the point that she had not seen it advertised.
Confirmation was that it had not been advertised as of 9 th Dec 2013
8. Encroachment – land release: A draft lease proposal has been
received from DIO for stables to take over rental of the land. The
Chair will address the matter in due course.
9. School Riding Activities - A grant application has been approved to
the second round of voting by Devon Community Lottery to fund
schools riding activities. The sum of £5,000 is sort by the Club.
10. Awards for All - The application submitted to Awards for All for a
volunteer project is on-going.
11. Fund-raising – Finances continue to be an issue for the Club.
The Club requires at least twelve months finances in the bank to
support running costs and necessities. All fund-raising ideas are
welcome and should be forwarded to Kate McGowan and Roxanne
Guy.
Up Coming Events include: Sponsored Walk.
At present many of the horses and ponies are unwell or lame. This
2
Chair
creates an income stream issue.
The Club will require adapting over the coming months to support the
implementation of the Business Plan 2013/14 and a more
professional public image. Cuts to running costs will be required and
this could include looking at current staffing levels.
All present discussed – introducing an ‘admin fee’ to cover parent
and guest security passes of £5.00per annum ‘Social Member’.
Advertising for liveries and members.
Building links to RN Haslar unit and Help for Heros
Mr S Carpenter suggested riding holidays in conjunction with local B
and B’s and also Tri-service Expeds. Treasurer thought this a viable
option which will require planning.
12. Membership Renewal – Collaboration with the Main Gate will
support renewal of annual membership and security passes.
All staff need to be reminded to assist Nikkii Delaney by writing the
name of the authorising staff member on the form at time of
completion.
13. Pony Club – Claire English to meet with Gemma Curgenven to go
through Safeguarding Policies
4. Closure
14. Payroll - will be commissioned out to alleviate managerial burden
Treasurer
on Kate McGowan.
The Chairman thanked everyone for attending and closed the
meeting. Date of Next Meeting 13.01.14 1800hrs.
Signed on Original
P Duley
Sec
Distribution:
Mr J Abey
Mrs R Guy
Mrs N Delaney
Miss K McGowan
Miss C English
Adjt 42 Cdo RM
CSgt M Wilkin
Mrs S Thompson
Mrs C Hooper
Mr S Carpenter
Staff Notice Board
DIO Estate Manager
3