OWNER: MILLE LACS BAND OF OJIBWE
43408 OODENA DRIVE
ONAMIA, MN 56359
DATE ISSUED: 16 APRIL 2014
BID DATE: 14 MAY 2014
PROJECT: DIII COMMUNITY CENTER VESTIBULE
TO: QUALIFIED GENERAL CONTRACTORS
________________________________________________________________________________________
The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for a commercial vestibule construction project to be performed at the MLB District III Community
Center Building located at 45749 Grace Lake Rd, Sandstone, MN. Bids will be due Wednesday 14
May 2014 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on
Thursday 15 May 2014 at 8:30 AM.
A mandatory pre-bid site visit will be held on: Monday 28 April @ 11:00 AM at the DIII
Community Center. Community Center is located at 45749 Grace Lake Rd, Sandstone,
MN. From Hinckley, MN, go east on Hwy 48 to Grace Lake Road (173) just before the WI border. Go north on Grace Lake Road, Community Center will be on west side of road.
1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International
Building Code (IBC), and Mille Lacs Band of Ojibwe 2014 MLB Project Specification Book.
2. Contractor will secure all permits and fees.
3. Contractor is responsible for a thorough investigation of the scope of work.
4. Contractor will repair any damage to the property or structure created by the scope of work.
5. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN
ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND
/OR MILLE LACS BAND BUILDING OFFICIAL.
COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE
PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND
INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope:
1. Demo existing concrete footing piers (4) (old canopy) Fill holes and install asphalt cold patch to two piers in the asphalt drive section. (Asphalt Drive is scheduled to be replaced)
2. Demo and remove existing concrete stoop.
3. Excavate and install new frost footings and foundation block (7crs) to construct new vestibule. Include frost footings and foundation for
6’ x 16’ attached stoop. Attached stoop concrete to be stamped, colored, and sealed (TK Kure and Seal). Include nonslip synthetic aggregate (TK Tri-grip or similar) for added traction. Owner to select stamp pattern and color. Contractor to provide samples.
4. Install (4) 8” concrete filled, painted steel bollards, as shown on plan. Provide conduit sleeve and electrical box for Automatic door opener control on 1 bollard.
5. Construct new vestibule per plan layout. Exterior and interior finishes and windows to match existing building.
6. Contractor shall engage services of licensed structural engineer to develop structural roof framing plan for MLBO Building Official Approval. Contractor to install (2) steel support posts matching existing to support new ridge beam and roof framing. Install
TJI rafters with appropriate fastening hangers / hardware. Install owner supplied steel roofing and accessories to match existing steel roofing. Frame Sidewall overhangs
18”, and front gable overhang 24”.
7. Contractor to apply closed cell spray foam insulation to achieve R-49 to vestibule roof, and R-21 wall cavities.
8. Interior surfaces to be
5/8” drywall, finished to match existing entry area, including wood surface mounted trim boards on sloped ceilings, and chair rail trim on vestibule side walls.
9. Provide Recessed can lighting (2): Halo 6” H273ICAT1D dimmable ballast CFL with ERT771 trim. Connect to corridor lighting power source.
10. Provide and install new custom Kalwall window above new entry doors to match existing entry window system. (decorative painting on glazing by others)
11. Provide and install new aluminum storefront entrance door system. Door configuration to match existing. Color to match existing
. New operable doors to be ½ lite panel.
Fixed panels within the opening will also be ½ lite panel. Include door handles, panic bars, locks, and closers.
12. One set of interior and exterior doors shall also be equipped with Automatic Door
Openers. (Right side set) Provide and install all necessary hardware and opening control operator devices. LCN Series 9540 total of 2. Opener controls to be jamb mounted (3) and surface mount installed on closest exterior bollard.
13. Provide and install electric unit heater, to be located on the left side wall below window. Contractor to include power supply to the unit. Reznor EHA semi-recessed cabinet unit heater 240v sized appropriately for the space (1-5kw range).
14. Provide and install Ronick PediTred LP G3 Entrance System walk off mats with Heavy
Duty carpet. (Owner to select color). Recess new concrete floor as needed to accept installation of the recessed floor mats. 3” perimeter to be stamped, colored and sealed concrete.
15. Provide and install 8” cast lettering between Kalwall and aluminum storefront to read
“COMMUNITY CENTER” similar to the nearby clinic. Verify letter size fitment before ordering.
16. Include (2) roof extensions of smaller service entrances (South and West entrances).
Owner provided roofing material.
17. Demo and replace existing building AC units. There are a total of 10 units. (Lennox
13ACC R-22 systems, 3.5 ton (3) and 5 ton (7) units). Contractor shall replace cooling

coils, flush line-sets (replace where accessible) and install new Lennox Elite Series
XC16 condensing units. Test and verify correct functioning.
18. Contractor shall also provide and install 5 additional concrete bollards to be placed at certain AC condensing unit locations to protect from vehicle traffic.
Bid Alternate #1:
Provide credit to replace colored stamped concrete vestibule and stoop with the following:
Vestibule perimeter; smooth finish, stained and sealed. Exterior stoop; broom finish, sealed.
1. Submit proposal in lump sum (supply and install), not to exceed amount
2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
3. All Contractors must provide the following along with their bid submittal: a. Completed and signed MLB Community Development Construction Bid Form b. A copy of Current MLB Vendor’s License (or a copy of the submitted application) c. A copy of Current Insurance Certificate d. A copy of Subcontractor/Material Supplier list e. A Letter from bonding company / intent to bond if awarded f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Craig Hansen at (320) 532-4778.
All proposals must be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: DIII Community Center Vestibule
P.O. Box 509
Onamia, MN 56359
**Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.
**

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.
COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO
REJECT ANY AND ALL BIDS FOR ANY REASON.
1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Linda Dunkley at the Business Regulations Office at
(320)532-8859 with questions regarding licensing and for the license application.
PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including
Mille Lacs Band of Ojibwe (MLBO) Permits.
Bonding Requirements: In accordance with 2014 MLB Project Specification Book.
MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:
Section 17. Bonding
A. In construction contracts that are federally funded or deemed commercial, bonding is required. These types of contracts shall demand a performance bond not less than twenty (20%) percent of the total contract price, but not to exceed $500,000.00. A performance bond requirement is to ensure that, if a contractor defaults, the Band may request that the surety pay the expense incurred to complete the construction contract.
B. In addition, all construction contracts identified as federally funded or commercial shall be covered by a payment bond equal to one payment installment or cover subcontractors/suppliers as determined by the
Contracting Officer or his agents. The payment bond must contain language stating that if the contractor fails to make a payment to its subcontractors/suppliers, the surety will make the necessary payment.

Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT
FIRM NAME: ____________________________________________________________________________
JOB/PROJECT:
LUMP SUM PRICE:
( Labor and materials ):
___________________________________________________________________________$____________________
(Written Value) (Dollar Amount)
BID ALTERNATE #1:
(Deduct Exterior Concrete Finish Option)
__________________________________________________________________________$____________________
(Written Value) (Dollar Amount)
BID ALTERNATE #2:
___________________________________________________________________________$____________________
(Written Value) (Dollar Amount)
Acknowledgement of Addendum(s): 1) __________ date 2) ___________date 3) ___________date
BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 120 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a
Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.
TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille
Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required
TERO Compliance Plans directly to the MLB TERO Office for review and approval.
Acknowledgement of TERO Compliance: _________________________
ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification. o MLB BID FORM (MUST BE SIGNED) o MLBO VENDOR LICENSE o COPY OF CURRENT INSURANCES o TERO COMPLIANCE FORM o LETTER FROM BONDING SURETY (If required) o COPY OF MINNESOTA CONTRACTORS LICENSE (if required) o SUB-CONTRACTOR/SUPPLIER LIST (Include values)
NAME: ________________________________________TITLE:________________________
SIGNATURE: _______________________________________DATE:____________________
FIRM NAME: ________________________________TELEPHONE:_____________________
ADDRESS: ____________________________________________________________________
EMAIL ADDRESS: _____________________________________________________________